CODICE Hiring for Human Resources/Office Manager Job at Washington, DC Full Time

POSITION SUMMARY: The Human Resources/Office Manager will organize and coordinate office administration and human resources procedures, to ensure organizational effectiveness, efficiency and safety. The Human Resources/Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office oversight and task delegation. Responsible for recruitment, onboarding efforts, training, managing staff benefits enrollment and central files. Will provide a sourcing strategy and execute the hiring process, the sourcing strategy could include but not limited to networking, internet recruiting, social media, employee referrals, marketing mapping, etc. Will be responsible for sourcing, screening, interviewing, and onboarding. Will need to be highly organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Ability to wear multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Effectively and efficiently perform human resources administrative and office support activities for CODICE operations. Maintains high level of confidentiality of executive and corporate business matters.

ESSENTIAL FUNCTIONS

Duties and Responsibilities:

• Assist with recruitment, advertising, screening, interviewing, onboarding, and new staff training in conjunction with HR Director.
• Assist and manage staff benefits enrollment and staff rosters.
• Full life cycle recruiting of technical professionals for contract and direct hire roles to include staff recruitment by advertising, screening, and scheduling interviews.
• Attending team meetings, strategizing on new business development.
• Develop, drive, and execute comprehensive search strategies designed to recruit senior and niche candidates in limited candidate spaces – including driving a business plan which is geared at building key competitive research, industry profile development, networking, and direct sourcing.
• Identify potential candidates through multiple sources (job boards, employee referrals, leads, networking, online tools).
• Attends recruiting events (industry conferences, university job fairs,) as needed and participates in networking events. Register, coordinate and attend recruitment and local hiring fairs.
• Own and drive the recruiting strategy and results for your hiring managers. Engages with key staffing and business partners to understand the needs of this unique hiring team, attain internal expertise of the profile and map to external marketplace.
• Ensure a positive experience for all candidates for assigned requisitions by providing timely, accurate, relevant feedback to internal & external candidates.
• Responsible for contract and direct hire recruiting for several technical positions.
• Oversee entire candidate process from identification, sourcing, initial screening, reference/employment verification, background clearances to offer acceptance.
• Actively make daily/weekly cold-calling and candidate contact to solicit and source technical professionals.
• Work with technical management team to understand client needs of open positions focusing on the healthcare software development, and IT, call center space.
• Pipelining candidates through pro-active market research and on-going relationship management.
• Utilizing job boards, social media, and creative sourcing techniques to identify top talent and find qualified candidates in IT.
• Establish contacts with qualified candidates and build long-term relationships using internet job boards (monster, ZipRecruiter, Bamboo, Handshake, dice, hotjobs,) and other networking tools (LinkedIn)
• Identify and develop measures and means for staff performance evaluations with measurable metrics project and job duties specific.
• Maintain and manage Bamboo HRM system
• Maintain recruitment and resume database with benched resources.
• Set up teleconferences, meetings, and other presentations.
• Assist with and coordinate drafting, researching, editing, and writing responses to solicitations as it relates to recruitment and staffing plans.
• Responsible for coordinating and maintaining records for staff schedules, leave balances and leave approvals, office space, phones, office keys, staff computers, and setting up of email user accounts as needed.
• Onboard and offboarding of staff, contractors, and consultants.
• Answer telephones and maintain Nextiva telephone system.
• Maintains office services by organizing office operations and procedures; Check in and check-out office supplies, equipment, and materials.
• Responsible for office and executive correspondence, mail, receiving and mailing of UPS/Fed Ex/Airborne packages.
• Responsible for developing, reviewing, and approving supply requisitions and maintaining equipment and supply inventories. Research, price, and purchase office furniture, services and supplies as necessary.
• Keeps management informed by reviewing and analyzing special reports, summarizing information; identifying trends.
• Maintains professional and technical knowledge by attending educational workshops as needed and required.
• Support staff in assigned project-based work.
• Planning and execution of company events and meetings including oversight of ordering and preparation of food for meetings and office business needs, designing, and mailing invitations, maintaining guest lists, etc.
• Contributes to team effort by accomplishing related results as needed.
• Scheduling flexibility based on project deliverables.
• Other duties as assigned.

NON-ESSENTIAL FUNCTIONS

QUALIFICATIONS

Required Education:

• Possess a bachelor’s degree from an accredited college or university preferably in the Communication, Human Resources, Management and IT sectors.

Preferred Education:

Required Experience:

• 2-3 years in Human resources full cycle recruitment
• Expert proficiency in using Microsoft Office Suite
• Knowledge of Monday.com, Bamboo HRM system and Nextiva.
• 3 years of clerical and administrative experience especially providing office and HR support.

Knowledge, Skills & Abilities Requirements

• Excellent written and oral communication skills.
• Excellent knowledge of Microsoft Office and telephone protocols.
• Ability to type 50 wpm.
• Experience and familiarity using computer systems, mobile devices, office equipment such as scanners, copiers, printers, etc.
• Ability to work under pressure, manage timelines and ability to prioritize effectively.

Preferred Experience: