Columbus Foundation Inc Hiring for HR Assistant at Salt Lake City, UT Full Time

Description: Location: Salt Lake City, Utah -Hybrid Office/Work from home (Possible)
Hours: 8:00 am – 4:30 pm, Monday – Friday
Pay: $19.00 – $20.00/hr.
Benefits: Full Medical benefits, PTO, 11 paid holidays & 401(k)
The Human Resources Assistant performs work of varying levels of complexity in human resources and recruiting administration. This position carries out responsibilities in a variety of areas, including those related to HRIS management, compliance, recruiting, onboarding, benefit enrollment, recordkeeping (electronic and paper), and affirmative action compliance.
Duties/Responsibilities:
HRIS

• Serves as internal end user expert for HRIS systems including Paylocity and Employee Navigator
• Configure and customize layouts in Paylocity Onboarding, Recruiting, Performance Management, Self Service Portal, etc.
• Data entry in both databases, including status changes, disciplinary action, terminations, set up benefit premiums, etc.
• Track and report training
• Run custom and routine reports

Recruiting/Onboarding

• Requisition, job posting, and candidate record retention requirements
• Communicate timely and effectively with all candidates
• Support hiring process from requisition to approval to hire through the use of Paylocity and Recruiting system
• Assist managers with screening and/or interviewing as needed
• Attend job fairs and recruiting events
• Conduct employment verifications
• Schedule, set-up and conduct HR Orientation and Onboarding
• Schedule new hire trainings
• Process background checks
• Coordinate drug screens
• Ensure all new hire paperwork is accurate and complete
• Manage MVR and OIG exclusion list
• Create new hire and medical files
• Maintains employee referral program

Benefits

• Understand and effectively communicate employee benefit package
• Conduct benefit enrollment through the use of Employee Navigator

Compliance

• Enter all initial and annual compliance requirements in Paylocity as they are completed
• Track all initial and annual compliance requirements including: background screenings, CPR/first aid, OIG, driver license, auto insurance, MVR, Mandt, Elsevier, performance evaluations, food handlers, 12 hours annual training, etc.
• Run custom and routine reports
• Ensure notifications are sent to employees, their managers and CHRO of renewal deadlines
• Assist with affirmative action plan annual update
• Follow up on renewals
• Copy/scan appropriate documentation

Termination

• Ensure resignation letters are received, as appropriate
• Pull employee file and transfer to terminated files
• Send out separation notifications to appropriate team members
• Verify all company property has been returned

Filing

• Maintain all employee and medical files
• Conduct file audits
• Filing

Information Requests

• Respond to employment verifications
• Respond to routine employee, government, and parent/guardian requests
• Answer general HR questions

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status . Requirements:

• Bachelor’s degree in human resources, business, or related field is required
• Minimum 2 years of relevant HR experience is required
• Paylocity and Employee Navigator experience preferred but not required
• Pass a fingerprinted criminal background check upon hire and annual thereafter

Job Type: Full-time

Pay: $19.00 – $20.00 per hour