Data Processing Clerk – SR-10 Full Time

Performs clerical work in reviewing input/output data for accuracy and completeness; operates data entry equipment such as computer workstation or video display terminal to input data from source documents; performs auxiliary operations on other equipment; and performs other related duties as required.

There is one (1) temporary full-time vacancy not-to-exceed December 31, 2024 with the Office of Aging in Hilo.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list.  Temporary appointment may lead to conversion to permanent appointment.

• Receives source documents in numerous format submitted by divisions, departments and/or agencies.
• Screens the documents to verify the number of documents in each batch, and balances quantities with the total reported on transmittal slips.
• Reviews, audits, and edits the documents for completeness, error or omission of coded data and initiates and takes appropriate corrective action.
• Balances summary output totals against control ledgers, investigating and taking corrective action when an unbalance situation occurs.
• Operates data entry equipment in inputting and verifying data from source documents.
• Develops data input formats and documentation for various applications; makes  corrections and changes.
• May operate other computer-related equipment as required.
• Performs other clerical duties as assigned.

Training and Experience:   
A combination of education and experience substantially equivalent to:

• graduation from high school, and
• two (2) years of clerical experience involving the review of data for compliance with established rules, regulations and/or procedures, of which
• one (1) year shall have included experience as an operator of data entry equipment such as keypunch machine, computer workstation or video display terminal.

Examination:  All applicants who meet the minimum qualification requirements will be assigned a score of 70 points.  An education and experience evaluation will be conducted based on the applicant’s training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully.  Be certain to list all pertinent training and experience, as this may be important in determining your examination score.  It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.  

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. 
 
Note:  In-person interviews and/or further testing in Hawai’i County may be required at the discretion of the hiring department/agency.  If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.  

Knowledge of:  data input-output requirements as they relate to various machine applications; source document forms and uses; application of codes and coding procedures; office practices and procedures.

Ability to:  operate data equipment; identify source document inaccuracies and inadequacies and effect necessary corrections; maintain ledgers, registers, check lists, etc., to control input-output data and insure meeting project schedules and deadlines; read and understand process flow charts; think quickly and logically; maintain effective working relationships with others.

Physical Requirements:  Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Physical Effort Grouping:  Light
 

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver’s license,
• a temporary assignment verification, 
• professional licenses, and/or
• certificates.

Veterans applying for veteran’s preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. 
 
ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you.  We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner.  Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you.  This is a new feature created by our vendor, NEOGOV. 
 
Please add [email protected] to your contact list.  Open your NEOGOV account using your user name and password.  In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you.  The notices will appear here in the INBOX even in the event you don’t receive it on your cell phone, computer, or other electronic device.  This is the best way to check and view all notices sent to you. 
 
You will receive a confirmation email upon successfully submitting your application.  Failure to receive this confirmation email, indicates that your application was not submitted.