DC Department of Human Resources Hiring for Events Program Coordinator at Washington, DC Full Time

This position is located in the Office of the Executive Director, District of Columbia Public Library (DCPL), Events, Exhibits & Development Department. The Events, Exhibits & Development Department manages all revenue-generating projects for DC Public Library, including our Event Rentals program; coordinates major Library programs at the Martin Luther King Jr. Memorial Library; and is responsible for the implementation of the Library’s Arts & Exhibits program.

The position serves as an Events Program Coordinator and is responsible for the administrative process of planning, coordinating, and executing events and special activities for DCPL. The Events Program Coordinator works with vendors, staff, and other stakeholders to host DC Public Library public events and private paid event rentals.

Duties And Responsibilities

• Organizes, produces, and manages library-sponsored events and event rentals for the DC Public Library, most of which will occur at the newly modernized Martin Luther King Jr. Memorial Library, but on occasion may occur at one of neighborhood libraries.
• Library events include author talks, festivals, cultural programs and performances, film screenings, or other community-based programming. Event rentals may include private events such as weddings or birthday parties; corporate and non-profit board meetings, fundraising events, and galas; or invitation-only events sponsored by other District or Federal government agencies.
• Develops event run-of-shows and staffing needs for each event in collaboration with other Library departments, including Public Safety, Facilities, and Public Service.
• Creates, maintains, and distributes event documents, including schedule, contact sheet, and event program, and logistics to include parking, credentials, talent, craft services, and signage.
• Manages contract requests and payment process for event rental clients and program partners. Works closely with the Library’s Finance, Legal, and Risk Management teams to ensure that all events follow all District regulations and Library policies.
• Monitors proper funding and in-kind usage for agency events. Manages records of all contracts and payments associated with events.
• Work in partnership with Event Manager to provide prospective clients with information about the various spaces available at the Library; updated, accurate information about rental rates, space availability, and capacities; and other key information.
• In partnership with others on the Events team, manages the marketing resources for the event rental program, including a website presence, social media, and advertising, while helping to ensure that all marketing for the event rental program is consistent with DCPL’s overall branding and marketing efforts.
• Performs other related duties as assigned.

Education & Experience

The incumbent must possess at least 4 years of experience in planning, managing and executing events or at least 1 year of specialized experience at the next lower grade level (CS11). In addition, the following is required:

• Skill in communicating, collaborating, and establishing effective working relationships with clients, vendors, colleagues, volunteers, and the public.
• Skill in applying complex fact-finding, analytical and problem-solving methods, and techniques to identify interrelated program problems and draw conclusions.
• Demonstrated ability to work independently and to exercise sound judgment in the implementation of organization initiatives.
• Ability to use workplace and other technology, including email, internet, databases, social media, other software, and A/V equipment.
• Proficient knowledge of spreadsheets, web, and other computer applications.
• Experience with Social Tables, TripleSeat, or other event software is preferred.
• Demonstrated ability to work in a collaborative, service-oriented environment.

Residency Requirement

A person applying for a position in the Career Service, Educational Service, Management Supervisory Service, an attorney position in the Legal Service (series 905) other than the Senior Executive Attorney Service (SEAS), or an attorney position in the Excepted Service (series 950) who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected the person shall be required to present no less than 8 proofs of bona fide District residency and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

If the position you are applying for is in the Career, Management Supervisory, or Educational Service, if you are selected for the position and your annual salary is one hundred fifty thousand dollars ($150,000) or more, you must establish residency in the District of Columbia within one hundred eighty (180) days of the effective date of the appointment and continue to maintain residency within the District of Columbia throughout the duration of the appointment.

General Suitability Screening

This position is subject to general suitability screening; verification of employment history, reference checks and degree/license, as applicable. The appointee to the position may be offered employment contingent upon receipt of a satisfactory general suitability screening.

Enhanced Suitability Screening

The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening; If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and the appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Employment Benefits

Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the District of Columbia government’s retirement plan. However, if selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment.

Licenses and Certifications

None

Working Conditions/Environment

The work is non-sedentary and requires physical mobility and facility. There may be some walking, standing, bending, or carrying light items. Attendance at events may require some standing. The work may include activities both indoors and out of doors. The work is typically performed in an adequately lighted and climate-controlled office. Assignments may require visits to event locations, also in adequately lighted and climate-controlled facilities.

Other Significant Factors

Duration of Appointment: Career Service Regular Appointment. Flexibility in working hours, including frequent evenings and weekends.

Collective Bargaining Unit: This position is not covered under a collective bargaining agreement.

Promotion Potential – None

Must be authorized to work in the U.S.

Equal Employment Opportunity

The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.

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