Department of Veterans Affairs Hiring for Staff Assistant at   New York,NY Full Time

Description

* VideosVideos* DutiesHelpDutiesSummaryIncumbent serves as a special program Assistant to the Associate Director, Finance & Information Management of the VA New York Harbor Healthcare System for the duration of the $207 million Major construction project. These funds were allocated by Congress in 2013 as a result of hurricane Sandy.Learn more about this agencyResponsibilitiesPerforms administrative work in support of the plans associated with the Major construction projects. As related to the Major project incumbent develops short and long-range plans for new or complex programs as affected by the Major construction. Incumbent works through the Associate Director at the New York site as well as top management to develop short and long-range management plans for the efficient and effective implementation of the Major Construction projects.Coordinates the preparation of temporary swing space and coordinates the moves of people, equipment and patients in preparation for the Major project work to be done. Serves as liaison between the Major Project CFM staff and Engineering/EMS as well as any other Service the Major affects in order to assure that all operations are safe and have little effect on the overall operations of the Medical Center.Keeps all of Executive Senior Management (ESM) abreast of plans for the Major project and conversely ensures the Construction and Facilities and Management (CFM) staff and contractors are aware of the expectations of Harbor management.Prepares/coordinates/consolidates a variety of reports for the Associate Director associated with the effective implementation of the major construction projects. Also responsible for ensuring that interim and permanent moves approved by the Space Committee and related to the construction project are coordinated with appropriate Services and occur in the proper time frame.Reports to various committees such as Clinical Service Chiefs, Director’s Staff, Space Committee-NY Campus, Construction Management-VA NYHHS, Information Management (IM). Participates in the Environment of Care Rounds at the New York Site of NYHHS.As related to the major construction project the incumbent prepares responses to all external inquiries including Office of Inspector General Complaints by coordinating with appropriate staff.Acts as point of contact for the Public Affairs office who coordinates visits with and inquiries from critical persons and groups both inside and outside of the NY Campus related to the Major construction. These could include site visits by Congressional representatives, city/state representatives, VACO, JCAHO, American Legion, CAP, etc.Other duties as assigned.Work Schedule: Monday through Friday from 8:00am to 4:30pmCompressed/Flexible: Not available.Telework: Not available.Virtual: This is not a virtual position.Position Description/PD#: Staff Assistant/PD01147-0Relocation/Recruitment Incentives: Not available.Travel RequiredNot requiredSupervisory statusNoPromotion PotentialNone* Job family (Series)0301 Miscellaneous Administration And ProgramSimilar jobs* Administrative Assistants, Executive* Assistants, Executive* Assistants, Office* Executive Administrative Assistants* Executive Assistants* Inspectors* RequirementsHelpRequirementsConditions of Employment* You must be a U.S. Citizen to apply for this job* All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.* Selective Service Registration is required for males born after 12/31/1959* You may be required to serve a probationary period* Subject to background/security investigation* Selected applicants will be required to complete an online onboarding process* Participation in the seasonal influenza and Coronavirus Disease 2019 (COVID-19) Vaccination programs are requirements for all Department of Veterans Affairs Health Care Personnel (HCP)QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/18/2021.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below:* Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.You will be rated on the following Competencies for this position:* Accountability* Administration and Management* Analysis and Problem Solving* Communication* Computer Skills* Creative Thinking* Critical ThinkingExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: The work includes frequent walking and reviewing of construction areas where special safety precautions may be necessary. The remaining work is sedentary in a well lit and environmentally comfortable setting.For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at is no educational substitution at this grade level.

Posted on :
2021-10-08T08:23:17Z