Recruitment Number 24-0055 – The current vacancy is located in Downtown and is with the Department of Agriculture.
Salary: $8,002 to $12,806 per month (EM-03, Minimum to Maximum)
Note: Hiring rates will be based on availability of funds, the applicant’s qualifications, and other relevant factors.
The Departmental Personnel Officer II is responsible for directing or assisting in directing a departmental human resources program. Areas of involvement within the assigned department may include: policies and procedures, position classification and pay administration, staffing, employee performance evaluation, employee relations and services, labor relations, civil rights, etc.
To qualify, you must meet all of the following requirements:
Basic Education/Experience: A bachelor’s degree from an accredited four-year college or university.
Specialized Experience: Three and one-half years of progressively responsible experience in one or any combination of human resources management functions; i.e., recruitment, placement, examination, position classification, pay or wage administration, employee management relations services, employee development, personnel program development, personnel research, and labor relations.
At least one year of the Specialized Experience must have been comparable in scope and responsibility to that of the class Human Resources Specialist IV, i.e., the fully independent journey worker who performs HR assignments which regularly encompass complex problems combined with the responsibility for management advisory service; and performs other related duties as assigned.
Staff Specialist or Supervisory Experience: One year of either staff specialist and/or supervisory experience as described in A or B below:
A. Staff Specialist Experience: Human Resources management and/or labor relations specialist experience performing work regularly encompassing difficult and complex situations and problems with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation;
or
Human resources specialist and/or labor relations experience performing extensive and intensive work on the most complex and difficult assignments in program development and evaluation, development of new and revised procedures, review of working situations to assure that departments are following guidelines for sound personnel practices, development of legislative proposals or analysis of the impact of proposed legislation, and conduct of research aimed towards improving the personnel administration system.
OR
B. Supervisory Experience: Experience in the field of human resources management or labor relations. which included (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; and (5) training and developing them.
Administrative Aptitude: Administrative Aptitude rather than actual administrative experience may be accepted. Administrative aptitude will be considered to have been met when there is strong affirmative evidence of the necessary administrative aptitudes and abilities.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.
17080:012816:35:CD
The State of Hawai’i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office’s Levels of Review.
YOUR JOB BENEFITS WITH THE STATE OF HAWAI’I
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employee’s enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an employee’s social security account.
Promotions & Transfers
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an employee’s work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Union & Collective Bargaining
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee’s job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii’s Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
01
Please read the following information carefully.
A. At a minimum, applicants must submit a cover letter, detailed resume, list of recent professional reference, as well as responses to the required Supplemental Question(s).
DHRD and the hiring agency will use the information provided by the applicant to determine whether he/she meets the Minimum Qualification Requirements and/or the final score as applicable. Failure to provide complete and detailed information may result in the application being delayed, rejected, or a lower score.
B. The resume must include each employer’s name, complete employment dates (from/to, month/year), your job title and a detailed description of your job duties with the employer as they directly address each of the Requirements.
C. You must submit verification (e.g., copies of official transcripts or diploma as directed) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
D. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification from the employer. The letter should include the job title, employment dates, number of hours worked per week, a description of the duties performed, and a contact name and phone number.
E. Applicants must meet all Minimum Qualification Requirements (MQRs), as of the date of application.
In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
F. Any information you submit may be verified.
G. It is the applicant’s responsibility to provide complete and accurate information which will clearly substantiate whether he/she meets the MQRs.
H. Possession of the required number of years of experience will not in itself be accepted as proof of qualification for the position. The applicant’s overall experience must have been of such scope and level of responsibility so as to conclusively demonstrate that he/she has the ability to perform the duties of the position being sought.
I. Supporting documents must be either electronically attached (recommended) to your application or submitted to our office via email, fax, or USPS as soon as possible. Please call our office at (808) 587-0936 for USPS or emailing addresses.
J. The applicant hereby certifies that the information provided to DHRD and the hiring agency is complete, accurate, and true to the best of his/her knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service.
02
03
In order to receive credit for your academic training, you must submit a legible copy of your official transcripts by electronically attaching it to your online application.
Note: If you do not have a Bachelor’s degree and are using professional or analytical work experience as a substitution, you must clearly describe this experience in your application. In order to receive credit, this experience must be comparable in scope, level, and quality to have provide you knowledges and skills comparable to those gained via completion of a baccalaureate program as specified in the Minimum Qualification Requirements.
04
Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected.
By answering Yes, you acknowledge you understand and will ensure that your resume and attached documentation will clearly demonstrate your possession, knowledge and understanding of the Specialized Experience Requirement.
To reference the MQRs CLICK HERE.
05
If no Specialized Experience, please indicate “n/a” below.
If you possess Specialized Experience, the information below should be included in your resume or you may answer it here. If the information below is not in your resume your application may be rejected.
A. Employer’s name, your official job title, complete dates of employment (START & END, MONTH & YEAR), and the average number of hours spent collectively on the duties described below.
B. Describe this company. What were its major departments? What kinds of services did it offer? To whom (describe clients)?
C. In which department did you work? How many and what kinds of staff did it employ (give number and job titles)?
D. What was the primary focus of your position? What were your major duties and responsibilities?
E. Describe your professional work experience, if any, in each of the following areas. Describe in detail the specific tasks you performed and responsibilities you held. Give relevant examples.
1) Recruitment and placement.
2) Examination.
3) Pay or wage administration.
4) Employee management relations and services.
5) Employee development.
6) Human resources program development and services.
7) Labor relations.
8) Human resources research.
F. How often did you perform such personnel duties, e.g., daily, weekly, monthly, etc. Give the average number of hours spent per week in each of the above areas E1) through E8) above.
G. How did your personnel duties and authority differ from those of your own supervisor?
H. Did this employer have a separate corporate office or officer who was ultimately responsible for personnel matters? If so, what was the relationship of your position to that entity?
Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application.
A resume submitted in lieu of answering each supplemental question completely will not be accepted.
06
Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected.
By answering Yes, you acknowledge you understand and will ensure that your resume and attached documentation will clearly demonstrate your possession, knowledge and understanding of each Requirement.
To reference the MQRs CLICK HERE.
07
If no Staff Specialist Experience, please indicate “n/a” below.
If you answered that you possess the Staff Specialist Experience, the information below should be included in your resume or you may answer it here. If information below is not in your resume your application may be rejected.
A. Employer name, your job title, and dates of employment (from and to; MONTH and year).
B. Describe this company. Was it affiliated with government, a large private corporation, a small business, etc.? What were its major departments? What kinds of services did it offer? To whom (describe clients)?
C. Which department did you work for? What was the major focus of your position? What were your primary duties and responsibilities?
D. Describe your professional human resources experience, if any, in each of the following areas for this employer. If none, so indicate. In your description, avoid the use of vague terms such as ‘human resources work,’ ‘oversaw employees,’ etc. and instead describe in detail the specific tasks you performed and responsibilities you held. Give relevant examples.
1) Experience performing work regularly encompassing difficult and complex situations and problems in a given human resources specialty.
2) Experience furnishing advisory services to management in the overall aspects of program development and evaluation.
3) Development of new and revised procedures.
4) Review of working situations to be sure that departments are following guidelines for sound human resources practices.
5) Recommending legislation or studying impact of proposed legislation.
6) Engaging in human resources research.
E. If applicable, describe your supervisory experience in this position. Include the number and job titles of positions supervised, the dates, and a detailed description of your duties.
F. How did your human resources responsibilities and authority differ from those of your supervisor?
G. Did this employer have a separate human resources/corporate office or officer that was ultimately responsible for human resources decisions? If yes, what was the relationship of your position to that entity?
Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application.
A resume submitted in lieu of answering each supplemental question completely will not be accepted.
08
If you do not possess Supervisory Experience, please indicate “n/a” below.
If you possess Supervisory Experience, the information below should be included in your resume or you may answer it here. If information below is not in your resume your application may be rejected.
A. The name of your employer, your official job title, and complete dates of employment (START & END, MONTH & YEAR).
B. A detailed description of your professional duties and responsibilities that demonstrated possession of supervisory experience, including such information as:
1. planning and directing the work of others;
2. assigning and reviewing their work;
3. advising them on difficult problem areas;
4. timing and scheduling their work; and
5. training and developing new employees.
C. How did your duties and level of authority differ from those of your supervisor?
09
Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected.
By answering Yes to this question, you verify that you have read the complete MQRs, this Important Note, and accessed the link provided in the job announcement. You also agree that your resume will clearly substantiate you meet each Requirement and that failure to do so may result in your application being delayed or rejected.
To reference the MQRs CLICK HERE.
10
If no Administrative Aptitude Experience, please indicate “n/a” below.
If you answered that you possess the Administrative Aptitude, the information below should be included in your resume or you may answer it here. If information below is not in your resume your application may be rejected.
A. The name of your employer, your official job title, and complete dates of employment (START & END, MONTH & YEAR).
B. A detailed description of your professional duties and responsibilities that demonstrated possession of the required Administrative Aptitude (i.e., involvement in planning, organizing, promoting, and directing a program, including policy and budgetary considerations, etc.).
C. How did your duties and level of authority differ from those of your supervisor?
11
* Required Question
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