NOTE: Qualified applicants will be required to take an online exam. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online exam on site.
Maintains departmental personnel and position records and files; completes forms for requesting personnel actions and processing transactions; explains civil service rules, regulations and procedures to departmental personnel; performs routine administrative housekeeping functions; and performs other duties as required.
Distinguishing Characteristics:
This class is distinguished from other clerical classes by the specialized nature of clerical duties performed in connection with the operation of a departmental personnel and administrative program.
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Maintains file of individual employee folders; prepares and processes requests for personnel actions involving appointments, transfers, promotions, reallocations, resignations, leave of absences, temporary assignments, etc.; maintains records of employees’ sick leaves, vacation, increment dates, etc., and informs employees of their respective status; advises employees of personnel rules, regulations and procedures; assists in resolving routine personnel problems; establishes, maintains, and controls files of expenditures, reports, appropriations, inventory, etc.; prepares operational reports; sees that deadline for reports are met; verifies and audits items that have been authorized for payment; checks whether correct appropriation symbols and program activities have been charged; examines payroll claims to determine the validity of payments to employees; prepares correspondence and memoranda for the department head; maintains adequate levels of office and other supplies.
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and two years of clerical experience, one of which shall have involved personnel record keeping and related experience.
Knowledge of: laws, rules, and regulations and procedures governing the county civil service; basic merit system philosophy; various types of personnel transactions and record keeping; office practice and procedures; use of standard office machines.
Ability to: understand and interpret laws, rules, regulations, policies and procedures; deal tactfully with employees and the public; make arithmetic computations; prepare reports.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
The County of Maui offers a generous benefit package, including the following:
Vacation
Eligible employees earn up to 21 days of vacation per year, with a maximum year-to-year carry over of 90 days. Eligibility to accrue vacation begins with the first work day.
Sick Leave
Eligible employees accumulate up to 21 days of sick leave per year. Eligibility to accrue sick leave begins with the first work day, and there is no limitation on the amount of sick leave that may be accumulated.
Retirement Plan
Eligible employees are required to join the State of Hawaii Employees Retirement System. This is a defined-benefit retirement plan. For additional information, please visit the ERS website at http://ers.ehawaii.gov/
Health Benefit Plans
The County of Maui offers the following health benefit plans for eligible employees:
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund, and contributions are payroll deducted.
Group Life Insurance
Group life insurance is provided at no cost to eligible employees.
Holidays
The County observes 13 holidays per year (14 in an election year).
Deferred Compensation Plan
Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options.
Flex Spending Plan
Eligible employees can also participate in the County’s Flexible Spending plan, a way to set aside a portion of pay, before taxes, to pay for qualifying dependent care or medical expenses.
Employee Assistance Program
The County also offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work related problems.
Training
The County provides its employees with a variety of up-to-date training opportunities (i.e., computer application, professional seminars, heavy equipment operation, administrative & clerical skills, personal safety, etc.) to help them increase their knowledge, gain new skills, and to be more satisfied and effective in their jobs.
Leave Sharing
The County’s leave sharing program allows employees to donate accumulated vacation leave credits to a qualified fellow employee who has a serious personal illness or injury.
Note: Specific benefits and their associated premiums are subject to collective bargaining, and are subject to change. Benefits may vary for temporary, hourly, and half-time employees.
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