DEPARTMENTAL PROGRAM OFFICER – DOWNTOWN, OAHU Full Time

Please read the following information carefully.

A. At a minimum, you must submit a cover letter, detailed resume, list of recent professional references, and respond to all of the required Supplemental Questions.

The Department of Human Resources Development and the hiring agency will use the information you provide to determine whether you meet the Minimum Qualification Requirements (MQRs). Failure to provide complete and detailed information may result in your application being delayed, rejected, or assigned a lower rating.

B. Your resume must include the following information for EACH work experience you wish to be considered:

1) Name of Employer.

2) Complete dates of employment (month/year to month/year.

3) Your official job title.

4) A detailed description of your job duties as they directly address each of the MQRs.

C. You must submit verification (e.g., copies of official transcripts or diploma) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

D. To receive credit for substitute, temporary assignment, internships or volunteer experience, you must submit an official letter of verification from the employer. The letter should include your job title, complete employment dates, number of hours worked per week, a description of the duties performed, and a contact name and phone number.

E. You must meet all MQRs, as of the date of application.

In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.

Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.

Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.

F. Any information you submit may be verified.

G. It is your responsibility to provide complete and accurate information which will clearly substantiate whether you meet the MQRs.

H. Possession of the required number of years of experience will not in and of itself be accepted as proof of qualification for the position. Your overall experience must have been of such scope and level of responsibility so as to conclusively demonstrate that you have the ability to perform the duties of the position being sought.

I. Your supporting documents must be electronically attached to your application.

J. In submitting your application, you certify that the information you are providing to the Department of Human Resources Development and the hiring agency is complete, accurate, and true to the best of your knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service.

• I acknowledge that I have read, understand and agree to all of the above.

In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application or sending a copy to our office, prior to or immediately upon submitting your application.

• Yes.
• No.

In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application or sending a copy to our office, prior to or immediately upon submitting your application.

• No, I Do not possess a master’s degree from an accredited College or University.
• Yes, I possess a master’s degree from an accredited College or University.

General Experience requires a minimum of one (1) year of responsible administrative, professional, analytical, or other responsible work experience which required a high degree of analytical skill. Such experience must have involved reading, comprehending, interpreting, and evaluating technical subjects, analyses, or proposals; and applying problem-solving methods and techniques such as defining and analyzing problems, identifying alternative courses of action and determining appropriate alternatives; and preparing concise written reports and recommendations for an optimal course of action.

AND

Specialized Experience requires a minimum of three and one-half (3-1/2) years of professional work experience in any field which demonstrated knowledge and application of overseeing and managing a specific program or programs pertaining to a variety of program areas. Such experience must have involved conducting, monitoring or evaluating studies and analyses of programs or projects to recommend development, revision, and/or improvement of existing policies, procedures, techniques and standards; gathering and analyzing data to determine conformance; monitoring and ensuring conformance to applicable laws, rules, regulations, policies and procedures; and providing technical advice and direction to staff and/or management.

AND

Supervisory Experience requires one (1) year of formal supervisory work experience overseeing a professional staff, performing duties which included: 1) planning, organizing, scheduling, and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult work problems; 4) training and developing subordinates; and 5) evaluating their work performance.

Managerial Aptitude will be considered to have been met through successful performance of, or substantial participation in, organizing, scheduling, and coordinating a group of activities in order to attain program objectives within time, resource and budgetary limitations; interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management’s observation and evaluation of the applicant’s leadership and managerial capabilities; success in trial assignments to managerial and/or administrative tasks.

AND

Selective Certification requires two (2) years of specialized experience overseeing a CALEA certification program for a law enforcement agency and one and one-half (1 ½) years of experience performing legislative work to further the organization’s legislative goals.

To access the complete Minimum Qualification Requirement for the Departmental Program Officer CLICK HERE.

Do you possess all the professional work experience requirements needed for this position, i.e., General, Specialized, Supervisory, Managerial Aptitude and Selective Certification Experience Requirements?

By answering Yes, you acknowledge you understand and will ensure that your resume and attached documentation will clearly and completely address each of the requirements.

• Yes
• No

If “No” General Experience, please indicate “n/a” below.

If you possess the General Experience, the information below should be included in your resume, or you may answer it here. If you choose to answer the following questions in your resume, please indicate “see resume”.

Failure to address these questions in detail with applicable and substantial information may result in the denial of your application. We will not make assumptions about your experience.

The information for each employer should include:

A. Employer, complete employment dates (Month/year to Month/year), average number of hours worked per week and your job title.

B. Describe this employer. Was this a public, corporate or government agency? What were its goals or function? What kinds of products or services did it provide? To whom (describe clientele)?

C. Which department did you work in? What was the primary function of your position? What were your major duties and responsibilities?

D. Describe your work experience, if any with this employer as it demonstrated your knowledge and application of analytical skill in each of the following areas.

1) Reading, Comprehending, Interpreting, and evaluating technical subjects, analyses, or proposals. Explain in detail your responsibility in this area and the types of documents, etc. that you were involved in drafting, interpreting, and evaluating.

2) Your work as it involved applying problem solving methods and techniques such as defining and analyzing problems, identifying alternative courses of action, and determining appropriate alternatives. Explain in detail the complex problems you encountered, the techniques and or resolutions used to resolve those problems, the alternatives given and the result of those proposed alternatives.

3) Preparing Concise written reports and recommendations for optimal course of action. Explain in detail the types of reports you were responsible for, the recommendations made and the subsequent outcome of those recommendations.

E. What was the organizational structure of the company/program in which you worked? To whom did you report to (Position Title; e.g.: CEO)? How did your duties and authority differ from those to whom you reported?

If “No” Specialized Experience, please indicate “n/a” below.

If you possess the Specialized Experience, the information below should be included in your resume, or you may answer it here. If you choose to answer the following questions in your resume, please indicate “see resume”.

Failure to address these questions in detail with applicable and substantial information may result in the denial of your application. We will not make assumptions about your experience.

The information for each employer should include:

A. Employer, complete employment dates (Month/year to Month/year), average number of hours worked per week and your job title.

B. Describe this employer. Was this a public, corporate or government agency? What were its goals or function? What kinds of products or services did it provide? To whom (describe clientele)?

C. Which department did you work in? What was the primary function of your position? What were your major duties and responsibilities?

D. Describe your work experience, as it involved overseeing and managing a specific program or programs pertaining to a variety of program areas to include information regarding the specific program and or programs you oversaw and managed and your specific duties and responsibilities.

Please include the following in your description:

1) Explain in detail your responsibility in conducting, monitoring, or evaluating studies and analyses of programs or projects to recommend development, revision, and/or improvement of existing policies and procedures, techniques and standards. Give Examples.

2) Your work as it involved Gathering and analyzing data to determine conformance. Give examples.

3) Your work as it involved monitoring, and ensuring conformance to applicable laws, rules, regulations, policies, and procedures. Give examples

4) Your work as it involved Providing technical advice and direction to staff and/or management. Give examples.

E. What was the organizational structure of the company/program in which you worked? To whom did you report to (Position Title: e.g.: CEO)? How did your duties and authority differ from those to whom you reported?

If “No” Supervisory Experience,
please indicate “n/a” below.

If you possess the Supervisory Experience, the information below should be included in your resume, or you may answer it here. If you choose to answer the following questions in your resume, please indicate “see resume”.

Failure to address these questions in detail with applicable and substantial information may result in the denial of your application. We will not make assumptions about your experience.

For each employer and/or position in which you would like us to consider, include the following information:

A. Name of employer, your official job title and the dates in which you held your formal Supervisory duties (Month/year to Month/year), and the average number of hours worked per week.

B. A brief description of your employer, including the type of agency and clientele served.

C. A detailed description of your Supervisory duties and responsibilities to include the following information:

1) The number of employees you supervised and their official job titles;

2) Planning, organizing, scheduling, and directing the work of your subordinates;

3) Assigning and reviewing the work of your subordinates and advising them on difficult work problems;

4) Training and developing your employees, evaluating their work performance, and disciplining them when necessary.

D. What was the job title of your immediate Supervisor and how did your responsibilities and authority differ from those of your supervisor.

If you possess Managerial Aptitude, identify the employer, dates you performed such duties, your job title, and a detailed description of how your duties and responsibilities demonstrate such aptitude and/or experience. Include your specific role and provide illustrative examples.

Also provide the name, official job title, and level of authority of your supervisor; and describe how your duties and level of authority differed from those of your supervisor.

NOTE: Managerial aptitude is above and beyond the supervisory experience requirement. Please refer to the Minimum Qualification Requirements for more information concerning Managerial Aptitude.

If “No” Selective Certification Experience, please indicate “n/a” below.

If you possess the Selective Certification Experience, the information below should be included in your resume, or you may answer it here. If you choose to answer the following questions in your resume, please indicate “see resume”.

Failure to address these questions in detail with applicable and substantial information may result in the denial of your application. We will not make assumptions about your experience.

Address each change in employer or positions with the same employer separately. The information for each employer should include:

A. Employer, complete employment dates (Month/year to Month/year), your official job title, and average number of hours worked per week spent collectively on CALEA certification program duties below (D1 – D6);

B. Describe this employer, including the type of organization (government or private firm, self-employment, consultant, etc.); the major sections, the section you worked in, the number and types of professional staff you worked with, the activities or services provided and clientele served OR you may submit an organizational chart;

C. The primary function/focus of your position and your major duties and responsibilities;

D. Describe your work experience with this employer as it demonstrated your knowledge and abilities in the following areas: Include your specific role, the steps you took, and relevant examples to illustrate the scope and extent of your responsibilities. Address each area separately and in the order given. If not involved in an area, state No.

1) Knowledge of strategic planning and program development. Describe your role in conducting programmatic reviews, planning and program development.

2) Working knowledge of the CALEA certification program as well as the day-to-day duties and responsibilities as it relates to adherence to professional standards in compliance with the CALEA accreditation program. Include your role in the development and revision of departmental policies, procedures, projects and compliance related activities required for accreditation.

3) Knowledge of legislative operations and drafting procedures. Describe your role in drafting and reviewing law enforcement-related legislation and providing testimony on behalf of the department.

4) Ability to write clear, concise and organized proposals, reports, policies and procedures.

5) Ability to prepare legislative bills and requests for proposals in accordance with state procurement procedures;

6) Ability to analyze recommendations for law enforcement policies and legislative testimonies and conduct special studies in response to legislative requests.

E. Which best describes the level of work you performed: trainee, assistant, fully independent, or supervisor?;

F. What degree of supervision did you receive in performing these duties? What kinds of decisions were you authorized and/or not authorized to make?; and

G. What was the official job title of your supervisor (e.g., Project Manager, Program Administrator, etc.)? How did your duties and level of authority differ from those of your supervisor?

If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description and organizational chart.