Deployed Services, LLC Hiring for HR & Payroll Administrative Assistant at San Antonio, TX Full Time

The Administrative Assistant performs a variety of general administrative tasks to support the Project Team located in Carrizo Springs, TX.

Essential Functions:
Provide general administrative and clerical support including but not limited to:

Filing, photocopying, faxing, and mailing

Compose, type, and distribute professional correspondence, memoranda, and E-mails

Manage project calendars and team calendars as requested

Prepare work agreements and proposals

Review and respond to daily internal and external mail and overnight packages

Coordinate meetings including but not limited to:
Prepare and distribute agendas and other meeting materials

Schedule meetings via MS Teams and MS Outlook

Reserve and prepare facilities and

Meeting Notetaker: Record and transcribe meeting minutes

Serve as initial contact between HR and the organization; answer questions about policy accurately; and field messages (email/phone) to appropriate function (recruiting, employee relations, payroll)

Build trust and positive relationships between HR, staff, and other stakeholders by being readily available to answer questions

Timekeeping, including verification and submission of hourly employee’s time to payroll

Attendance policy administration

Conducts or assists with new employee orientation and training

Serve as point of contact for both candidate and employee inquire

Maintain accurate files, records, and documentation

Assist with the planning and execution of special events such as benefit enrollments, organization -wide meetings, employee recognition events, holiday parties, etc.

Handling the documentation of employee separations and ensuring individuals receive the correct notices

Handle regular employee changes

Attend meetings and other functions as needed

Assist with special projects as assigned

Perform other related duties as assigned by management

Knowledge and Skills:
Proficiency in MS Word, MS Excel, and MS Outlook a must

Ability to use SharePoint

Ability to demonstrate a high level of professionalism in dealing with confidential and sensitive issues

Excellent communication skills

Ability to prioritize projects and strong problem-solving skills

Good research skills and attention to detail

Ability to work independently

Education and Experience:
High School Diploma is required. Associate degree is desired.

2 years’ relevant experience is required

A valid Class C driver’s license is required

Must be authorized to work in the U.S.

Must be able to travel within the Continental United States (CONUS).

Must pass a drug test, motor vehicle record check, a background check, and provide proof of being fully vaccinated for Covid-19 after accepting a conditional offer of employment.

Supervisory Responsibility

This position will have no direct reports.

Work Environment

This position operates in a field work environment, seven days a week and holidays.

Physical Demands

The employee may be required to stand, walk, twist, turn, bend, climb, lift, or kneel. Occasional lifting to 25Ibs may occur.

Travel

May require travel.

AAP/EEO Statement

Deployed Services, LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.