Discovery Health MD Hiring for Administrative Specialist Job at Seattle, WA Full Time

Who are we?

Our story began in 2017, at the docks and aboard the vessels of Washington state’s beloved maritime companies where our founders, Dr. Ray and Ann Jarris, were approached by numerous vessel operators requesting our unique insight and medical expertise. It was here that Discovery Health MD found our stride thru the provision of expert medical advice and creative solutions for the challenging logistics of remote workers. We ferry our founders’ passion for disrupting norms by changing the paradigm for delivering care in remote environments, then pushed beyond these roles and went even further during the pandemic by expanding our efforts into COVID-19 testing and vaccinations to help protect not only our maritime community but our surrounding communities in which we live and operate.

Why work for us?

At Discovery Health MD, everything we do is focused on the betterment of our community, and that attitude is reflected in the people that you’ll meet and surround yourself with daily. Our greatest strength is our loyal and passionate employees, and we take great pride in their devotion to helping their community and supporting each other with grace, compassion and a healthy dose of humor. If you’re looking for an innovative environment, come join us, we welcome you with open arms!

The Role

We are seeking an Administrative Specialist to perform various administrative tasks, including data entry, support, printing, and scanning tasks. In this role, you will be responsible for entering and verifying data from multiple sources, assisting with digital form changes, executing printing requests and other procurement & logistic tasks as needed. You may also be assigned to train staff on new form usage. The candidate hired for this position should possess the ability to produce high level detail, have a good knowledge of Microsoft Office and expense programs, and a meticulous approach to information verification. The incumbent will work methodically to ensure the accurate transfer of information and communication in all duties assigned, as well as ensuring completion of all printing jobs in a timely and efficient manner.

Requirements

Essential Functions:

• Implement and carefully use a digital conversion program to process site inventory information and order requests.
• Update and maintain digital forms used for Inventory, Procurement, and Print requests.
• Source expertise in printing, signs and graphics.
• Import and transfer data to a secure central database.
• Perform regular data integrity and quality audits on all print and inventory information assigned.
• Conduct thorough quality checks of sites’ inventory information.
• Assemble parcels and prepare goods for transport by wrapping items in insulation, inserting items into shipping containers, and affixing labels to parcels.
• Work closely with the Procurement and Facilities Department to arrange item transfers.
• Set up and operate printing, binding, and other related equipment using materials supplied with original media and documents.
• Work safely and conscientiously and maintain a safe, clean, and orderly workspace.
• Maintain, organize, and move office supplies, including cases of paper.
• Create and submit reports.
• Strictly follow quality assurance processes for patient records, test results, and data processing procedures for digital storage.
• Sort, process and enter data efficiently while adhering to HIPAA compliant guidelines.
• Communicate clearly and effectively with co-workers, clients, and supervisors.
• Demonstrate the highest level of knowledge and customer satisfaction for customers and clients when they have account or submission issues.
• Communicating clearly with vendors and internal clients, assisting through positive relationships, providing health and account information as needed.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Two (2) years of experience in an Administrative or Print Office role.
• Ability to read, interpret, and verify data from multiple formats.
• Ability to work independently on projects.
• Knowledge of computer hardware systems and peripherals. Ability to quickly learn new software platforms.
• Excellent communication and writing skills.
• Must possess the ability to solve problems and exercise critical thinking.
• Experience with basic copy and print functions and ability to outsource complex print requests.
• Demonstrated ability to build working relationships with individuals of various ages, cultures, diverse backgrounds, and abilities.
• Basic level of skills in Microsoft Office Suite including Word and intermediate level of Excel are required.
• This position will also be assigned to cover absences at the Pier 90 office.

Physical and Mental Requirements:

• Mental Requirements – Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to reman poised under all circumstances, and to interact effectively with people in a positive manner that creates confidence and trust.
• Work Environment/Physical Requirements – Long periods of sitting, walking to various work areas, going up and down stairs, working on a computer, talking on the phone, working with office/computer equipment, attending meetings, and sitting at desk or table while listening, talking, and taking notes.
• Seldom may be required to lift case of copy paper weighing up to 50 pounds.
• Rarely, incumbents in the position may be required to perform additional tasks outside this specification and these duties shall not be assumed as essential functions of the job. In the event of a site set-up or closure, this position may be assigned to assist in unloading/packing supplies (i.e., computer equipment, office furniture, uniforms, PPE (gloves, gowns, goggles) and cones/delineators)

Benefits

Starting from $25 an hour.

FLSA Status: Non-Exempt

In addition to competitive pay, Discovery Health MD offers a full spectrum of benefits including:

• A health insurance provider with 8 various plans suited to fit your individual needs. 5 of which are a zero monthly premium to our employee
• Dental, Vision, and Life Insurance
• Tax-advantaged Health Savings Accounts and Healthcare Flex Spending Accounts
• Paid Time Off

• Meaningful professional growth opportunities and career development
• Formal training with leadership and skill-building courses
• Employee Assistance Program
• 401k Option

As of August 2021, Discovery Health MD staff are required to be fully vaccinated against COVID-19 as indicated by the CDC. If hired, you will be required to submit proof of vaccination on the first day of hire.

If you are unable or limited in your ability to use or access our online application system as a result of a disability, you may request an accommodation by contacting the People & Equity department at [email protected].

Discovery Health MD is an Equal Employment Opportunity Employer, and complies with applicable State & Federal civil rights laws. Discovery Health MD does not discriminate on the basis of creed, gender, gender identity, gender expression, sexual orientation, marital status, religion, citizenship or immigration status, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.