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OCCUPATIONAL SUMMARY
Reporting to a Director of Project Management in the Facilities Management Department, the
Project Manager (PM) is responsible for the management of design, engineering, legal, construction, and other professionals engaged in the
planning, design, and construction of large and small capital projects for the University. Project Management responsibilities begin with
project inception and continue through commissioning, occupancy, and final closeout and include working with the Office of Planning and
Design, Utilities and Engineering Services, Operations, Administration, and various School/Center representatives throughout the process.
Project Management responsibilities include development and rigorous maintenance of project budgets, schedules, financial records, contract
documents, and reports; coordinating project meetings; preparing project status reports; ensuring that proper permits and zoning ordinances
are obtained; and coordinating utility shutdowns. The PM is also responsible for the verification of work performed and the recommendation
for approval and payment of invoices, change orders, and construction payment applications. Project Management includes developing a
collaborative team environment between the Schools/Centers, contractors, designers, and Facilities Management divisions.
WORK PERFORMED
Coordinate the planning, design, and construction of assigned projects with other University
entities, and various University clients. Meet with clients to determine Capital Project requirements; document project priorities; assist
Clients in determining project funding requirements and source; project location and schedule; complete paperwork to advance project. Work
with Director to develop capital approval submissions for presentation to University leadership. Manage and coordinate the activities of the
Project Committee for each project. Assure adherence to departmental processes and procedures through approval process.
Establish
skill and/or experience requirements and selection criteria for project consultants and contractors, as well as manage the process to
determine the best-qualified companies. Document the scope of work, budget and schedule requirements, and solicit proposals from designers
and contractors to determine which company(s) will provide the best combination of cost, schedule, and quality. Assist with review of
contracts to ensure that the university will receive the required services for the agreed upon terms while maintaining protection from
sources of liability.
Review designer proposals and ensure they produce quality design documents meeting the contract deliverables,
on time, and that reflect the project intent. Monitor the construction quality to verify that the intent of the construction documents is
carried out and attractive, durable, sustainable, and functional facilities are achieved that are in compliance with code and University
design standards. Take corrective action through project team when necessary. Ensure contractors plan, implement, and maintain a safe work
site. Develop backup plans to keep projects moving forward when obstacles occur.
Manage assigned capital projects to assure
successful execution within established budgets and schedules. Coordinate project progress meetings, issue monthly status and financial
reports, and update progress schedules. Manage and initiate financial transactions for assigned projects. Responsible for the verification
of work performed and the recommendation for approval and timely payment of the amounts invoiced on behalf of architects, engineers,
attorneys, building contractors, construction managers, and other consultants. Control project costs and confirm compliance with University
procurement requirements through detailed review of proposals, contracts, invoices, change orders, etc. Understand the appropriate usage of
contingency funding, monitor and manage this usage during the project, and inform leadership regarding status.
JOB
QUALIFICATIONS
Bachelor’s Degree or related in Architecture, Engineering, Construction Management, or equivalent experience
in design and construction. Five (5) years’ of progressively responsible experience in design, construction, and project management
related duties and activities. Experience in project management in a university setting or related institutional facilities is desirable. A
professional license and master’s degree in a related field, along with additional years of relevant experience, are preferred.
Should have experience which demonstrates competency and exposure to large scale building projects involving all building trade divisions
for a research, educational facility, or related commercial or industrial facilities. Familiarity in coordinating multiple interest groups
and stakeholders is important. Ability to work within complex phasing constraints and within existing densely built mature facilities
environments is a plus.
KNOWLEDGE, SKILLS AND ABILITIES
Must be well-versed in the design process,
construction methodologies and procedures, codes, and project management principles; ability to solicit, evaluate, and negotiate estimates,
bids and cost proposals; have a working knowledge of project management software; be skilled in Microsoft Office and Windows; and have the
ability to read and interpret design and construction contracts and contract documents, including drawings, specifications, payment
applications, etc. Experience managing project budgets, schedules, and quality of work is essential. Must have strong initiative with the
ability to manage multiple simultaneous projects, prioritize work tasks, and work either independently or as part of a team consisting of a
wide variety of individuals. Excellent communication, negotiating, writing, organizational, and interpersonal skills oriented to customer
service are required. Must have the knowledge and ability to physically enter and navigate a construction site (i.e. climb a ladder) and
visually inspect and document work in progress compared to the contract documents.
Experience preparing documents and/or presenting
projects to senior leadership for design and/or financial approval is desirable. It is helpful to have experience controlling construction
costs by evaluating additional design service requests and construction change order proposals to confirm that proper backup documentation
is provided and the associated costs are fair and reasonable. Experience reviewing construction safety and logistics plans and a general
knowledge of construction site safety procedures is desirable.
**APPLY FOR THIS POSITION AT WWW.HR.DUKE.EDU (Requisition 188588) **
