Eastern Virginia Medical School Hiring For Office Coordinator at Norfolk, VA  Full Time

Supervise the activities of the Department of OBGYN and Division of Maternal Fetal Medicine’s administrative staff as well as HIS clerks responsible for maintain departmental medical records. Coordinate the MFM Fellowship and OBGYN Clerkship and Electives. Execute routine administrative assistant assignments including dictated, written, or composed correspondence. Perform a variety of general administrative support duties. Provide direct assistance to physicians, supervisor, and senior management. Perform other duties as required

Supervise the administrative secretary staff to include but not limited to meeting with secretaries monthly, communicating with secretaries and physicians to provide solutions to problems, organizing work flow, annual evaluations, distributing petty cash, counting co-pays at the close of business, typing and submitting check requests, keeping procurement card and updating expense sheet, verifying time cards, and taking meeting minutes for monthly supervisor meetings.
• Supervise three HIS clerks who are responsible for maintaining departmental medical records.
• Admin Support for two physicians to include but not limited to maintaining Microsoft Outlook calendar, scheduling meetings, answering and transferring phone calls, composing and editing letters, completing reappointment packets, maintain CV, CME, licenses, research files, maintain tasks in EHR, copy/scan/fax.
• Coordinate the M3 Clerkship and M4 Electives to include but not limited to communicating with the students, community physicians, off-site coordinators, and the Office of Education, creating and coordinating rotation schedules, didactic lecture schedules and call schedules for up to 25 students, composing policy and procedures manuals, monitoring evaluation processes, collecting and grading assignments required, preparing final grade submission, attending and conducing orientation, uploading information on Blackboard, set up and retrieve evaluations on New Innovations, purchasing of supplies, booking conference rooms for weekly didactics, workshops and sim labs, recruiting faculty for teaching, participating and conducting orientation, schedule 4 week electives for EVMS and visiting 4^th year medical students, schedule meetings/conference calls, prepare packets for award applicants, coordinate awards, on the Sue K. Sayegh Committee, Student Education Committee and MECCOG with APGO.
• Maintain and edit Departmental website to include but not limited too daily monitoring of site, updating information, and inputting information.
• Process yearly chart review for Iron Mountain.
• Work in conjunction with Billing Supervisor for maintaining petty cash.
• Serves as replacement staff when operationally required.
• Perform other duties as assigned.

Associate’s plus three years of relevant experience in a Health Care environment, preferably in a physician group practice.