Org. Setting and Reporting This position is located in the NGO Relations, Advocacy and Special Events Section in the Outreach Division, Department of Global Communications. The objective of the Outreach Division is to enhance understanding of the role, work and concerns of the United Nations and to encourage the exchange of ideas, information and knowledge in support of the goals of the Organization. The incumbent reports to the Public Information Officer and Chief of Section. The NGO Relations, Advocacy and Special Events Section advocates for UN priority issues and raises awareness on the role of the United Nations among the general public and key constituencies through relations with non-governmental organizations, the “creative community” including television and film, its celebrity advocate Messenger of Peace Programme, and the management of major special events held on the United Nations premises, including the annual UN Day Concert, film screenings and other cultural events. The position is available for six months with a possible extension, effective immediately. Responsibilities Within delegated authority and depending on location, the Public Information Assistant may be responsible for the following duties: (These duties are generic, and may not be performed by all Public Information Assistants.) Provides specialized assistance in the production and delivery of information communications products and services in support of Civil Society Briefings programmes in-person and virtual. Researches a broad scope of information sources, printed and electronic; compile and present information for use in the preparation and production of communications products/services for NGOs formally associated with the Department of Global Communications and civil society (e.g. media alerts and press releases). Drafts correspondence, background information, talking points, programme and summaries of briefings for posting on the section’s website, letters to speakers in support of the department s Civil Society Briefing programme. Organizes and executes special events, coordinating with diverse partners and the media to highlight and publicize key events. Handles administrative coordination in support of special training and other programmes. Researches and designs a weekly Civil Society Newsletter and email blast using digital applications. Prepares and submits inputs for “DGC Updates, “Heads Up” and the “Insider” on behalf of the NGO Relations Section. Oversees the distribution of audio and video materials; ensures the good management of the film/video archives, and the proper safekeeping/preservation of historical audio/visual materials. Serves as the online marketing and promotion coordinator by overseeing the day-to-day marketing activities and working closely with the audio/visual webmaster to ensure successful branding techniques; undertakes proactive call and directs mail initiatives to build a client base and nurture relationships; produces a wide range of promotional products; and develops data collection mechanisms to gather data on the audience and end-users of UN audio/visual products. Leads the unit s social media team for creating cheat sheets and developing promotional campaigns and strategies for coverage of all Briefings. Participates in planning and execution of live broadcasts or taping of virtual briefing programs; directs; books studio time and schedules pre-production planning meetings; provides logistical support during live broadcast; coordinates logistics and technical arrangements, working closely with BCSS, e-Meets, MSU, DSS and other DGC offices. Assists in the electronic dissemination of programmes; prepares, maintains and updates web page, to include drafting and editing content; uploads/downs load audio files and maintains file structure. Identifies and prepares new material for inclusion in appropriate web pages by: researching various information sources for relevant material and cross-checking information with author offices as required; identifying, retrieving and downloading pertinent documentation and other information in requisite programming languages for Web format or inserting into database after determining appropriate categorization; editing documents to conform to UN format, structure and style. Works closely with the Public Information Officer and Chief of Section to ensure successful branding techniques; undertakes initiatives to build a client base and nurture relationships in support of the Briefing programme, UN Civil Society Conference and other partnership building strategies as assigned; maintains a database of speakers and assists with data collection to gather feedback on the audience. Provides guidance and training to junior staff. Performs other duties as assigned. Competencies Professionalism- Demonstrated ability to establish and maintain partnerships and good working relations across different professional disciplines, in particular with civil society; knowledge of the UN, or other similar international organization. Ability to interact with the public, particularly with civil society representatives, build and maintain effective partnerships. Shows pride in work and commitments. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.Communication- Speaks and writes clearly and effectively Listens to others, correctly interprets messages from others and responds appropriately Asks questions to clarify, and exhibits interest in having two-way communication Tailors language, tone, style and format to match the audience Demonstrates openness in sharing information and keeping people informedPlanning and Organizing- Develops clear goals that are consistent with agreed strategies Identifies priority activities and assignments; adjusts priorities as required Allocates appropriate amount of time and resources for completing work Foresees risks and allows for contingencies when planning Monitors and adjusts plans and actions as necessary Uses time efficiently Education High school diploma or equivalent. Work Experience Direct experience working with NGOs or Civil Society Organizations is requiredEvent planning in person and virtually is requiredExperience in drafting correspondence is requiredExperience with social media in an organizational setting is desirable Languages English and French are the working languages of the United Nations Secretariat. Knowledge of another official United Nations language is desirable. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on Manuals hyper-link on the upper right side of the inspira account-holder homepage.The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS BANK ACCOUNTS.
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