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Announcement Summary
Fayetteville Technical Community College is recruiting for a new member of our Institutional Effectiveness Team and now accepting applications for a full-time Administrative Secretary!
The Administrative Secretary provides clerical support to the Dean of Institutional Effectiveness and to the Marketing and Public Relations Team.
We offer a valuable benefits package that includes the following:
- NC State Health Plan
- NC State Retirement Plan
- Paid Leave
- Paid Holidays
- Cafeteria Plan (IRS Code Section 125)
- Educational Benefits
- Longevity
- TRICARE Supplement Benefits
Duties
Duties may include, but are not limited to, the following:
- Prepare and proofread a wide variety of reports, letters, memos, and statistical charts; independently compose correspondence related to responsibilities assigned.
- Participate in the duties relating to administration of a division; may assist in preparing comprehensive reports, preparing minutes of meetings, compiling annual budget requests, and recommending expenditure requests for designated accounts.
- Manage office support functions; coordinate the work activities of clerical staff on projects requiring division-wide input; review work for accuracy.
- Screen office and telephone callers; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.
- Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend improvements in work flow, procedures, and use of equipment and forms.
- Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.
- Maintain calendars of activities, meetings, and various events; coordinate activities with other divisions, departments, the public, and outside agencies.
- Organize and maintain complex filing systems.
- Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
- Correspond and distribute information and files on the College’s networking system.
- Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain data storage and filing as needed.
- May take minutes of meetings attended and transcribe as necessary.
- Coordinate travel arrangements for assigned management staff as needed.
- Perform related duties as assigned.
