Gads Hill Center Hiring for Accountant Job at Chicago, IL Full Time

MISSION:

Gads Hill Center, a social service organization established in 1898, creates opportunities for children and their families to build a better life through education, access to resources and community engagement.

At Gads Hill Center we envision a community in which all children benefit from healthy, financially stable households that support their early learning and growth. We invest in the potential of children and families through early childhood education, youth programs, and mental health supports. Ultimately, Gads Hill Center builds a community where all families can help their children have access to quality education in order to succeed in school and life.

JOB SUMMARY:

Perform a variety of routine financial analyses, reporting, overseeing and contractual functions for all government contracts under the direct supervision of the Chief Financial Officer. Assists the Chief Financial Officer in performing duties related to the accounting functions of the organization within established guidelines and deadlines and the day-to-day operations of the finance office.

DUTIES AND RESPONSIBILITIES

• Supervise the finance office staff.
• Prepare Head Start, Early Head Start, CPS-Pre-K, CPS-Pre-K Prevention, CPS-Pre-K Partnership, ISBE, CPS, Child Care budgets and other government budgets and prepares all budget revisions.
• Prepare monthly /quarterly vouchering to the government funding sources for reimbursement.
• Develop monthly summary reports of the contract vouchers; distribute on a monthly basis to finance and program.
• Upon completion of monthly vouchering, analyze each expense report with program staff in order to advise the Chief Financial officer of current status of grant expenditures.
• Review all vouchers prior to submission for Chief Financial Officer Signature of approval.
• Provide trainings to stakeholders involved in the grants and contracts management function (finance and program).
• Attend all government meetings and trainings together with the program staff responsible for implementing the contract.
• Meet on a monthly basis with program staff to go over their specific contracts.
• Develop and maintains systems and procedures on grants and contracts
• Books vouchers grant receivables in to accounting software.
• Reconcile Payroll, Prepares Journal Entry for Payroll.
• Assist in recording employee benefit journal entries and reconciles voluntary benefits.
• Process accounts payable, check preparation, general ledger data input.
• Responsible of audits, including independent and government reviews.
• Manage reconciliation between FundEz and Donor Perfect in Development.
• Prepare financial reports for management including monthly variance report for each program.
• Develop and implements staff orientation.
• Work directly with partner sites to establish budgets and budget revisions according to allocation. Provides guidance and oversight to partner sites in developing budgets and invoicing for allowable costs.
• Review vouchers/invoices submitted by partner sites for accuracy and process check requests.
• Review in-kind records and personnel activity reports submitted by partner sites to ensure accurate and sufficient documentation for compliance by conducting site visits. Provide technical assistance to address errors and miscalculation.
• Collaborate with Head Start Human Resources Assistant to ensure that COPA HR reflects accurate staff data on budgets.
• Upon completion of monthly vouchering, analyze each partner expense report with Partner Network Coordinator.
• Provide trainings to partner site staff involved in grants and contracts.
• Attend all partner meetings to provide information on changing requirements and address common issues or errors in fiscal documentation.

In addition to the responsibilities listed above, all Gads Hill Center employees are responsible for the following:

• Participating in agency outreach and recruitment events, including evenings and weekends.
• Participating in supervision meetings and workshops within the agency and outside (if applicable).
• Participating in civic engagement activities that advance the mission of Gads Hill Center.
• Advancing parent leadership development.
• Performing other duties as assigned.

QUALIFICATIONS:

• Bachelors Degree in Accounting, Finance, or equivalent preferred.
• Strong computer skills including Microsoft Word, Excel, Outlook, Fund Accounting.
• Previous finance or accounting experience required.
• Excellent written, verbal and interpersonal communication skills.
• Solid analytical, problem-solving and organizational skills.
• Ability to pass a criminal record and child abuse/neglect registry check.
• A passion for the mission of Gads Hill Center.

BENEFITS:

• Competitive Salaries
• Generous Paid Time Off
• 403B Plan (Up to 5% match following 2 years of employment)
• Medical
• Dental
• Vision
• Employee Assistance Program
• Employer Paid Short Term/Long Term Disability
• Employer Paid Life Insurance
• Supplemental Coverage Options Available