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ESSENTIAL FUNCTIONS:
Professionally represents GH Phipps and effectively supports Company strategic initiatives
Establish and foster positive long-term relationships with internal customers and business partners
Perform a variety of administrative duties in support of Human Resources office including but not limited to: provides general customer service, screens and directs requests for information, drafts/formats documents, schedules meetings, organizes special projects.
Ensures proper completion, submission and filing of all new hire forms.
Assist with on-boarding of new employees, which may include such items as:
coordinate preparation of on-boarding schedule with all departments, offices, executives, directors and managers
send on-boarding packet and monitor new hire’s progress to completion
new hire desk set-up
conduct initial on-boarding – paperwork completion, I-9 verification, process hire into HRIS, building tour
Maintain HRIS system; input approved personnel changes and file PAF forms
Oversee retention, protection, retrieval, transfer, and disposal of personnel records
Reconciles benefits billing statements.
Conducts periodic audits of benefits, employee files or other HR programs and recommends corrective action.
Assists with recruitment and interview process, which may include such items as:
post positions
track status of candidates
candidate correspondence as directed
schedule interviews
Lead and/or assist with special events and community projects throughout the year.
Oversees the HR department calendar; works with Manager to schedule department PTO, meetings, etc.
Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
Executes verifications of employment
Prepares new-employee files. Responsible for filing documents into appropriate employee files.
Assists or prepares correspondence as requested.
Other duties as assigned.
Professionally represents GH Phipps and effectively supports Company strategic initiatives
Establish and foster positive long-term relationships with internal customers and business partners
Perform a variety of administrative duties in support of Human Resources office including but not limited to: provides general customer service, screens and directs requests for information, drafts/formats documents, schedules meetings, organizes special projects.
Ensures proper completion, submission and filing of all new hire forms.
Assist with on-boarding of new employees, which may include such items as:
coordinate preparation of on-boarding schedule with all departments, offices, executives, directors and managers
send on-boarding packet and monitor new hire’s progress to completion
new hire desk set-up
conduct initial on-boarding – paperwork completion, I-9 verification, process hire into HRIS, building tour
Maintain HRIS system; input approved personnel changes and file PAF forms
Oversee retention, protection, retrieval, transfer, and disposal of personnel records
Reconciles benefits billing statements.
Conducts periodic audits of benefits, employee files or other HR programs and recommends corrective action.
Assists with recruitment and interview process, which may include such items as:
post positions
track status of candidates
candidate correspondence as directed
schedule interviews
Lead and/or assist with special events and community projects throughout the year.
Oversees the HR department calendar; works with Manager to schedule department PTO, meetings, etc.
Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
Executes verifications of employment
Prepares new-employee files. Responsible for filing documents into appropriate employee files.
Assists or prepares correspondence as requested.
Other duties as assigned.
Skills:
Ability to effectively prioritize and execute tasks in a high-pressure environment
Experience with Microsoft Office suite;
Proficient in Excel
Knowledge of software and adept ability to work within; UKG a plus
Extensive experience working in a team-oriented, collaborative environment with the demonstrated ability to build consensus
Proven analytical, evaluative, and problem-solving abilities
Must have excellent organizational, communication, follow-through and database management skills.
Must have proven ability to exercise discretion and sound judgment.
Hands on experience with HRIS and payroll platform preferred
Education:
High School Diploma or equivalent
Experience:
2 – 3 years administrative experience; HR experience a plus.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment. At times visits to active construction sites is required and ability to maneuver the terrain, jobsite trailers, and associated hazards may be necessary.
Travel
Some local travel is expected for this position. Travel includes such activities as working from the GH Phipps offices in various locations, job sites, local job fairs, training classes, community events, etc.
EMPLOYMENT REQUIREMENTS
Verifiable work references
Successful completion of post-offer background & drug screens
The salary range for this position is $ 45,000 – 52,000 annually and is dependent in experience and title/rank of position offered.
Health and welfare benefits include Medical, Dental, Vision, Life, ADD, STD, LTD, and EAP substantially supported by the employer.
Retirement benefits: Employee Stock Ownership Program – funded by the company for all full-time overhead employees; optional 401(k) to boost savings
Other benefits and compensation include annual bonus potential, employee events and activities, discounted benefit programs (i.e. LegalShield, pet insurance, Botanic Garden memberships, etc. which may vary over time)
For more details about our benefits package, please visit: https://www.ghphipps.com/careers/.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
