Girls on the Run International Hiring for Girls on the Run Michiana – Operations Manager Job at Granger, IN Full Time

Title: Operations Manager
Location: Granger, IN
Reports to: Executive Director
FLSA Status: Part-time (5-10 hours/week July-Dec.; 15-20 hours/week Jan-June), Non-Exempt

About Girls on the Run
Using a fun, experience-based curriculum that creatively integrates running, Girls on the Run offers 3rd to 8th grade girls the life skills needed to step into the world with strength and confidence. Our 10-week, 20-session program occurs after school at more than fifty schools and community sites across north-central Indiana.

At Girls on the Run, we weave joy and celebration into all we do. We communicate early and often in collaboration, we adapt creatively, and we hold space for our differences and for dreaming big. At Girls on the Run, our core values guide our way and we stand firm in our long-standing commitment to building a world where every person can know and activate their limitless potential. We warmly welcome the participation of any child who identifies as “girl,” non-binary, or gender expansive. We are committed to leveraging our intellectual, financial, and human resources to advance strategies to be inclusive, equitable and accessible to all. Girls on the Run is dedicated to not only ensuring our staff and volunteers have been trained to understand social context, create positive inclusive environments, and build genuine relationships, but also to ensuring that our staff and volunteers reflect the diverse and vibrant communities and girls we work with. Therefore, we strongly encourage applications from people of all backgrounds.

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Position Summary*
The Operations Manager is responsible for oversight of operational areas and driving operational processes for organizational success. These areas include supporting the Girls on the Run office and organization, providing project management for the program 5K run/walk events at the end of the spring season, overseeing non-program volunteers and volunteer events, representing the organization at community events, and maintaining merchandise inventory and supplies. Good fit indicators include:

• You enjoy getting things “ship-shape”
• You excel at structure, systems, keeping things on track
• You are comfortable being held accountable and holding others accountable
• You enjoy the day-to-day and making sure things are running smoothly and effectively
• You embrace the role of resolving cross functional issues
• You have interest in details and follow-through
• You enjoy researching solutions to remove obstacles so as to increase productivity and efficiency

RESPONSIBILITIES
This job description materially represents the responsibilities of the position; however, the Operations Manager may be asked to perform other job-related tasks not specifically presented in this job description.

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Program and Volunteer Operations*

• Coordinate volunteer program for general (non-program) volunteers, including supporting new volunteers through initial outreach and onboarding
• Organize quarterly Volunteer Night events to support season/5K preparation
• Manage council outreach via community expo events, oversee expo materials, represent the council at outreach events and/or recruit and train volunteers. This will include evening and weekend hours.
• Support program staff with ordering and distributing materials for participants at the start of the GOTR season
• Oversee merchandise sales and offer other event support at coach trainings and mid-season meet-up events
• Assist program staff with efforts to assemble and distribute/transport team bags

5k Operations

• Serve as project management leader for all areas of the spring 5 events and provide leadership and accountability to the 5K committee
• Work closely with logistics lead to secure 5K event vendors
• Purchase and track 5K course materials and help oversee event set-up & tear-down
• Compile 5K data on participants, runners, and volunteers

Fiscal Management

• Oversee day-to-day processing of accounts receivable and payable, ensuring that accounting requests are resolved and communicated in a timely manner to internal and external parties
• Maintain processes for proper record keeping and internal financial controls
• Provide administrative support for Development Coordinator
• Provide financial reports as requested

General Operations

• Manage special projects as required to implement the strategic plan
• Assist with recruiting, screening, training, onboarding, development, and evaluation of staff
• Lead processes and update materials for staff onboarding, orientation, and off boarding of staff and interns
• Oversee information technology systems, policies and processes
• Manage responses to phone and email inquiries
• Purchase and manage inventory of GOTR merchandise
• Purchase and order inventory of GOTR branded promotional items for events
• Oversee day-to-day office management, including: ordering office supplies, maintaining office equipment and decor, maintaining order in office storage area, overseeing cleaning and maintenance
• Provide support in office preparation for small group trainings/meetings
• Support with logistical drop-off/pick-up of council printing, general errands, etc.
• Maintain accessible, complete and accurate paper and electronic documents

QUALITIES AND QUALIFICATIONS

Required

• Passion for Girls on the Run mission and the ability to comprehend and effectively communicate key information about our program
• Commitment to inclusion, diversity, equity and access (IDEA) personally and professionally
• Must live in Michiana area
• Computer competence, including but not limited to: Microsoft Office, Google suite, and email

In a study done by Hewlett-Packard, men often apply for a job when they meet only 60% of the qualifications, but many women apply only if they meet 100% of them. We want to change this; if this job feels like a good fit for you but you don’t meet all qualifications below, please still apply. We are looking forward to meeting you through interviews.

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Preferred*

• Educational or professional experience with operations management a plus
• Detail-oriented and self-motivated, capable of working well independently with limited supervision
• Interest in growing new skills, learning, and mission-centered forward progress
• Ability to multitask, prioritize, and make efficient decisions

• Experience with youth, girl/women or wellness programs
• Proficiency in Spanish a plus

Position Specifics
This is a part time, non-exempt position offering a compensation range of $16.50-$18.50/hour depending on experience. In addition, Girls on the Run Michiana offers a pro-rated health insurance stipend to qualified candidates, mileage reimbursement, and a flexible work environment. This position is largely remote (80% remote/20% in-person) with in-person office collaboration currently scheduled for Wednesdays from 10am to 2pm. The position includes evening and weekend hours as part of community outreach.

All job offers extended from Girls on the Run are conditional pending a valid background check. Position open until filled, although applications received by September 23, 2022, will receive preference. Successful candidates will address their excellent organizational and problem-solving skills, enjoyment of the execution of detail-oriented tasks, and flexible schedule in their cover letter.

Job Type: Part-time

Pay: $16.50 – $18.50 per hour