Do you want to be part of a growing team that was named 2020’s Small Agency of the Year for their company culture by Ad Age? Good Apple is an independent agency driving an average +30% efficiency while making lives 100% easier. Built on the belief that big agency bureaucracy isn’t necessary to drive scalable results, Good Apple operates as that group of friends you love to collaborate with whether you are an employee, agency, publisher, or client partner. As we continue to grow the agency and manage company operations remotely, Good Apple is looking for an experienced and dynamic Executive Assistant to provide a variety of administrative support that facilitates the CEO’s ability to effectively lead the organization. Working directly with the CEO, this person will be the go-to for managing calendars, communication, and projects, while helping move the agency agenda along. This trusted advisor will need superb organizational skills, managing multiple competing priorities, and great communication skills both internally among our “Apples” and externally with our clients and partners. Your area of expertise:Communication! Whether through email, phone calls, text, gchat, or zoom, you will find a way to get the right information to the right people at the right time. Especially in a remote world, you are relentless in ensuring that the CEO is looped in with agency priorities and feeling connected to the leadership team and the Apples. Versatility! You can wear many hats, spin many plates, and serve as point of contact between the CEO/co-founders and our Apples as well as, external clients, partners, and vendors, properly routing communication to appropriate parties. Execution and Process! You take great care in ensuring that all deadlines are met, projects are completed, problems are solved, and people know what is going on. You create processes to streamline tasks, connect with the right people, and don t let anything fall through the cracks. Key Responsibilities:Liaise between CEO and internal teams, communicating important projects and outcomes so leadership team is informed of major occurrencesServe as point of contact between the CEO/co-founders and external clients, properly routing communication to appropriate partiesManage calendar; schedule and confirm meetings and appointments, provide consistent reminders and prepare materials/context prior to meetingsMake travel arrangements, book hotels, conferences, and provide complete itineraries, adjusting as neededProduce reports, presentations, and briefs on a recurring and ad hoc basisManage internal communications, take minutes and recap meetings, and provide updates in a timely and appropriate mannerDevelop and carry out an efficient documentation and filing systemAppropriately manage and distribute confidential informationPivot in various directions to support our fast-paced, ever-changing agency! What can you bring to Good Apple? Proficiency in various platforms (Microsoft Office, GSuite, Zoom, creative suites)Experience managing multiple, competing priorities, administrative coordination, and logisticsUnderstanding of what it takes to run an office High level verbal and written communications skillsProactive approach to problem-solving with strong decision making skills – come to us with solutions! Ability to work effectively with minimal supervisionWell-organized, detail-oriented, ability to multi-task with great follow-up skillsHigh level of discretion and confidentiality
Posted on :
2021-09-14T07:51:26Z
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