Duties and Responsibilities
The incumbent will conduct fact-finding investigations to research, analyze, and prepare pertinent data/information incidental to reports, statistical studies, special events, and ongoing projects. Examines and develops a variety of background information for use in presenting factual and statistical data for special projects and/or reports. Conducts reviews of the operations of the program and provides suggestions to the supervisor. Manage and control basic management systems for all incoming action documents within the office, including documents control and report monitoring systems to remind staff of action requirements and timetables, suitable tracking systems, and correspondence review. Prepares responses to inquiries of a Congressional, governmental, and private-sector nature. Notifies the appropriate staff of the need for information or comments or assists staff in preparing responses to inquiries. Reviews all correspondence and documents prepared for the supervisor’s signature for grammatical accuracy, procedural conformity, format compliance, and provision of supporting documents.
The incumbent will perform an ongoing review of administrative and clerical work being done to ensure that business needs are being met. Identifies unusual problem areas and makes appropriate recommendations for resolution. Assists supervisor in the development of administrative policies and procedures for the office to facilitate accomplishment on a timely basis. Maintains an awareness of current events and daily requirements in which the office is involved. Exercises flexibility in performing a myriad of administrative and procedural duties to include performing or directing the performance of the overflow area of work. Reads directives and instructional materials pertaining to administrative practices and clerical procedures in order to remain aware of new, revised, or amended procedures for such matters as preparation and processing of correspondence, reports and forms, filing, and mail procedures. On own initiative, returns to originator correspondence or document which is considered improper for the signature of the supervisor.
Qualifications and Education
Must possess at least one (1) year of specialized experience equivalent to the grade 07 level. Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills, and abilities to successfully perform the duties of the position including, but are not limited to, performing fact-finding investigations requiring the incumbent to research, analyze, and prepare pertinent data/information incidental to reports, statistical studies, special events, and /or on-going projects; examining and developing a variety of background information for use in presenting factual and statistical data for special projects and/or reports; etc.
Licenses and Certifications
Possess Pearson VUE Test Administrator Certification, preferred.
Working Conditions/Environment
Work is normally performed in an office environment. Occasionally, the incumbent may be required to visit various locations within the District of Columbia.
Other Significant Factors
Tour of Duty: Monday-Friday; 8:15AM – 4:45PM
Duration of Appointment: This is an Education Service (ES), “At-Will” Appointment. All positions and appointments in the Education Service serve at the pleasure of the appointing authority and may be terminated at any time with or without cause.
Plan, Series, Grade: CS-0301-09
Promotion Potential: No known promotional potential
Collective Bargaining Unit (Non-Union): This position is not covered under a collecting bargaining agreement.
Position Designation: This position has been designated as Protection-Sensitive. Pursuant to section 410 of Chapter 4 of the D.C. Personnel Regulations; in addition to the general suitability screening, individuals applying for or occupying protection-sensitive positions are subject to the following checks and tests:
Criminal background check;
Traffic record check (as applicable);
Pre-employment drug and alcohol test, subject to the limitations described in § 430.3;
Reasonable suspicion drug and alcohol test;
Post-accident or incident drug and alcohol test; and
Return-to-duty and follow-up drug and alcohol test.
Residency Preference: Applicants claiming “Residency Preference” will be required to maintain residency in the District of Columbia for a minimum of seven (7) years. Failure to do so may result in forfeiture of employment.
Vaccination Requirement: The Government of the District of Columbia values the safety of our employees, our residents, and our visitors. In support of these values, if you are selected for this job you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID-19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with the Government of the District of Columbia.
EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
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