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-Receipts documents by entering the information into the computer system including origination of the document, where it is to be returned, type of document, value of property or amount of mortgage, names of individuals, number of pages, and amount of payment required.
-Validates documents by indicating the date and time it was recorded, the record book and page where it can be found, the amount of fees charged, the name of the employee who receipted it, and then numbering the pages of the document.
-Records fees and determines the amount of overages and shortages by reviewing the daily deposit sheet, daily fee report, and cash journal to insure the books balance at the end of each day.
-Assists with the preparation of daily bank depositsfor all fees collected.
-Prepares copies of Warranty Deeds and Fixture Filingsfor the Property Assessor’s office.
-Makes copies of subdivision restriction filings andplaces them in the appropriate files.
-Sends Notice of Completions to area lenders to notifythem of when the construction of a house is complete.
-Indexes deeds and other documents into the computersystem by entering names, dates, property descriptions, map and parcel numbers,prior record books and page numbers, prior plat cabinets and slide numbers, andprior will books and page numbers.
-Scans documents into the computer system insuringthat all information is scanned and legible.
-Copies documents on specialized paper from documentimages that have been scanned.
-Marks documents to indicate the document has beenrecorded and the relationship of the document to other recorded documents (i.e.assignments, releases, modifications, appointment of trustees, subordination,trustee=s deed, affidavits, re-recorded documents, etc.).
-Processes UCC-1’s by retaining one copy on fileaccording to file number and returning the others with the documents.
-Processes billing statements for submission to theState of Tennessee and the federal government after liens and releases havebeen properly recorded.
-Returns original documents to the appropriate placeor person after they have been processed.
-Maintains the Property Reference Book to insureconsistency and accuracy of property names and identifying information.
-Answers the phone, greets customers and providesassistance to individuals who come to the Register of Deeds office
-Makes copies for customers, record customer’s nameand number of copies in log book, and collects fees for copies made.
-Performs related duties as required.
Job Type: Full-time
Benefits:
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Work Location: One location
