Greylocke & Company Hiring for Payroll Staff Accountant – Washington DC (Int’l Not-for-Profit) Job at Washington, DC Full Time

Established international non-profit with a rich history spanning over 60 years is growing and is seeking a PAYROLL ACCOUNTANT. This is a newly-created position to support growth through some recent acquisitions. S/he will be responsible for implementing all functions related to time, labor and trouble-shooting; will ensure proper documentation; will prepare journal entries related to payroll and benefits, and will performs all payroll-related reconciliations. Current schedule is 100% remote although company is looking at moving to a permanent hybrid schedule of 1-2 days a week in the office in 2023.

RESPONSIBILITIES:

· Acts as an administrator in the ERP; troubleshoots timesheet- and payroll-related processes and maintains timesheet and payroll data in system.

· Creates new employee profiles in the ERP and updating employee profiles based on changes to job status, roles, and lines of reporting.

· Provides user support, including resetting passwords, troubleshooting and responding to payroll system related inquires using discretion and effective oral and written communication.

· Works closely with HR to retrieve employees LOA, tax paperwork, salary changes, allowances updates, wire and direct deposit forms for payroll input.

· Performs calculations of pay for overtime, supplemental pay, retroactive pay, and advance repayment, and separated employee payouts in accordance with A/V policies and federal and state laws.

· Reconciles allowances paid for expatriate and TCN employees according to US DSSR rules, verifying that payroll records and tax reporting for allowance-related payments made on behalf of employees vouch and agree to the GL records and supporting documentation for those payments. Plays a key role in supporting expatriate and TCN employee allowance payment processing and proper allocation of payments by time period.

· Validates payroll related data entered; verifies that all required supporting documentation is on file and cross-checks that all changes for payroll have been accurately and completely incorporated into the payroll file prior to final transmission.

· Performs payroll reconciliations on a timely basis, including reconciliation of the payroll register against the general ledger, the reconciliation of IRS form 941 and quarterly state tax reports against the payroll register and general ledger, and reconciliation of dual-citizen payroll transactions between home office records and field office records

· Prepares overseas wire transfers, direct deposit notification, and reports for payroll fund transfer and payroll funding.

· Verifies leave accruals and prepares leave accrual journal entries.

· Verifies net payrolls totals and prepares payroll reports for the review. Verifies labor adjustments, reviewing backup and prepares all payroll entries into the ERP, ensuring the two systems tie and agree to one another.

· Creates yearly payroll schedule and assists with annual financial statement audit.

· Prepares and uploads information required for production of annual forms W-2/W-3, reconciling against quarterly state tax reporting forms and IRS forms 940/941.

· Acts as a liaison between payroll and HR to help manage overall payroll processes and to resolve conflicts and correct errors.

· Cross-trains with other staff accountants to learn other GL/AP/AR processes, and shares knowledge of payroll processes, in order to provide back-up support when needed during staff accountant absences.

REQUIREMENTS

· Bachelor’s degree in Accounting/Finance/Business preferred

· 4+ years of relevant experience

· Experience with international payroll helpful

Job Type: Full-time

Pay: $72,500.00 – $78,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Physical setting:

• Office

Schedule:

• Monday to Friday

Education:

• Bachelor’s (Required)

Experience:

• Payroll: 4 years (Required)
• payroll system administrator: 3 years (Required)
• international payroll and wire: 1 year (Preferred)

Work Location: Hybrid remote in Washington, DC 20001