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Description
Overview
How have you impacted someone’s life today? At Hackensack MeridianHealthour teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career, all within New Jersey’s premier healthcare system.
The Office Coordinator performs a variety of duties related to the coordination and management of departmental operations and oversees the office support staff.
Responsibilities
A day in the life of an Office Coordinator at Hackensack Meridian Health includes:
- Oversees and schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
- Builds schedules in Medical Center scheduling system (EPIC).
- Oversees the orientation of new support staff for the department.
- Maintains all office files.
- Reviews and maintains departmental policies and procedure manuals.
- Assists in performance improvement tracking for the department.
- Coordinates storage of patient charts in outside storage facility.
- Schedules yearly departmental staff meetings in meeting manager.
- Obtains medical records internally as needed by clinicians.
- Oversees annual purging of audiology medical records according to the Medical Center s Medical Record Retention Policy (900-4)
- Oversees update to Archive database.
- Reviews and modifies daily schedule when staff member calls out.
- Coordinates with Print Shop obtaining all necessary printed materials.
- Prioritizes calls through screening process; transfer calls, records messages and delivers to appropriate personnel.
- Coordinates and maintains all staff time off requests and adjustments using three hospital wide systems (Clairvia, Peoplesoft, Cadence)
- Payroll maintenance and correction for entire department using hospital payroll system.
- Coordinates reconciliations of Board of Education cases between Board of Education, Finance and Audiology.
- Coordinates Service Recovery between patient and Administration.
- Monitors housekeeping and cleanliness of offices and clinic.
- Acts as liaison between support staff and Administration.
- Cross-trained to provide newborn hearing screening.
- Orders office supplies.
- Weekend/holiday shifts as needed.
- Lifts a minimum of 5 lbs., pushes and pulls a minimum of 10 lbs. and stands a minimum of 2 hours a day.
- Adheres to the standards identified in the Medical Center s Organizational Competencies.
Qualifications
- High school diploma or equivalent required
- 3-5 years of experience required
- Certified Spanish Interpreter preferred
If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!
Our Network
Hackensack MeridianHealth(HMH) is a Mandatory COVID-19 and Influenza Vaccination Facility
As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.
Posted on :
2021-09-25T07:50:33Z
