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Full Job Description
Position Description
The Digital Communications Coordinator is a detail-oriented and deadline-driven individual. This person will seek out and implement the latest trends, tools, and best practices in digital marketing that can be applied to current and future communications initiatives in support of fundraising and engagement goals for the Office of Alumni Affairs and Development Office (AAD) at Harvard Medical School. This includes translating broader initiatives into thoughtful digital strategies. Reporting to and working in collaboration with the Managing Director, the Digital Communications Coordinator will be an integral member of a tight-knit and enthusiastic seven-person Development Communications (DevComm) team and collaborate with other AAD business units and various departments across Harvard Medical School and Harvard University.
Essential Functions:
Website Management: Ensure that HMS’s web presence on hms.harvard.edu/giving and alumni.hms.harvard.edu remains up to date, functioning, and designed properly to accommodate user needs.
- Create content and update pages in the Drupal 8 content management system (CMS) with a lens
- Develop and implement content to promote alumni engagement and giving and to reach new audiences interested in philanthropy at HMS
- Work with internal teams to design tailored digital communications solutions
- Establish, implement, and maintain processes, guidelines, and schedules to ensure content remains up-to-date and is continually refreshed across AAD web properties
- Ensure consistency and excellence in web content quality by documenting and enforcing best practices
- Act as website editor with responsibility for reviewing and publishing website content
- Research and implement products and services to enhance our website functionality, including third-party Application Programming Interfaces (APIs)
- Manage third-party applications such as WAVE and SmugMug
- Design visual assets using Photoshop and InDesign
- Develop and oversee search engine optimization initiatives
- Understand and implement Harvard University’s Digital Accessibility Policy
- Request and track all vanity URLs/redirects
- Identify and report on out-of-date content and broken links
Email Communications: Provide project management for select email campaigns, such as weekly gift acknowledgments, bi-annual pledge reminders, and alumni engagement campaigns.
- Create production schedules, develop and upload content, set up, design, manage the approval process, and deploy messages
- Utilize Adobe Photoshop and InDesign to create banners and additional graphics as needed
- Update the University-wide email calendar
Reporting and Analytics: Make recommendations for future strategies and note trends on digital behavior by collecting, analyzing, and synthesizing disparate data sources.
- Use Google Analytics to understand web traffic and user behavior to optimize web pages
- Run email analytics reports in Salesforce
- Track UTM link performance for appeals and advertising campaigns
- Pull Qualtrics survey and web form responses
Online Giving Forms: Serve as the in-house expert for online giving.
- Launch new online giving forms and implement updates to existing forms
- Append appeal codes to forms and create UTM tracking links for all appeals
- Request and track vanity URLs/redirects for print solicitations
- Participate in any relevant University-wide meetings about online giving
- Advocate for and implement new functionality
Surveys/Event RSVPs:
- Work with the AAD Events Team on Certain Events for our two signature annual spring alumni events (Reunion and Alumni Day) to ensure usability
- Create digital RSVPs for events as needed
- Create online surveys and web forms
- Manage AddtoCalendar account and customize for AAD events
- Research and implement feature enhancements
Assist the DevComm team with additional digital assets and publication or production needs that arise.
Basic Qualifications
Four or more years of related experience; education beyond high school may count toward experience.
Additional Qualifications and Skills
- College degree strongly preferred, or an equivalent of education plus relevant business experience.
- Proficiency with content management systems and email and analytics tools, such as Drupal, Salesforce, Google Analytics, and QlikView
- Understanding of web standards, including SEO, accessibility, and usability
- Proficiency with HTML
- Proficiency with Adobe Creative Suite, including Photoshop, Dreamweaver, and Acrobat Pro
- Proficiency with photo and video/audio platforms such as SmugMug, Wave, Vimeo, and SoundCloud
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Familiarity with Project Management platforms, Monday.com preferred
- Strong project and time management skills
- Strong analytical skills and data-driven thinking
- Integrity, high standards, and a commitment to excellence
- Excellent interpersonal and communication skills
- Possesses excellent follow-up skills and is thorough and precise
- Ability to meet deadlines and prioritize work
- Strong editorial skills with keen attention to detail
- Ability to work both as part of the DevComm team and independently
- Ability to handle complex and confidential information with discretion
- Commitment to a high-performance culture
- A “can-do” attitude, sense of humor, and great team spirit are extremely important
Additional Information
Cover letters are strongly encouraged as part of the application process.
This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!
Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Alumni Affairs and Development, General Administration
Department Office Location
USA – MA – Boston
Job Code
403040 Coordinator II
Work Format
Hybrid (partially on-site, partially remote)
Department
Alumni Affairs and Development (AAD)
Sub-Unit
–
Time Status
Full-time
Salary Grade
055
Union
55 – Hvd Union Cler & Tech Workers
Pre-Employment Screening
Identity
Schedule
35 hrs. per week | Monday – Friday | 9:00 am – 5:00 pm
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Digital Communications Coordinator | Harvard University
