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- Description
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Polk County is located in Oregon’s beautiful Willamette Valley. If you seek a position where voices are heard and contributions are valued and recognized, consider Polk County. Every employee plays a critical role providing helpful and friendly service to make a difference to the citizens and communities that we serve. We offer a generous benefits package which includes county contribution to health insurance, fully paid retirement in PERS paid life insurance, long term care, paid holidays, and more!Performs a variety of administrative assistance within the Health Services Department related to, policy and procedure, staff support, resource management, and communications including websites, newsletters, social media, etc. Provides office direction, coordination and administrative support to the Health Services Department as well as direction to departments within Health Services. Work may include administrative assistance of highly sensitive, confidential, or critical program areas for the department head and other Health Services Program Managers.
- Principal Duties
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An employee in this classification may perform any of the following duties. However, these examples do not include all the specific tasks which an employee may be expected to perform.
- Acts as a liaison for Health Services to County General Services, Information Services, and Personnel regarding requests and support of designated functions.
- Manages Health Services resources such as conference rooms, technology, and motor pool. .
- Supports management in preparing for public forums, community meetings, budget hearings, Board of Commissioners agenda meetings, sub-committee meetings, etc.
- Produces and designs creative brochures, flyers, newsletters or and other materials utilizing applicable software.
- Under the direction of the department head and Health Services management staff, insures instructions are carried out effectively and efficiently. When authorized, modifies changes, adds, or deletes details to policies, procedures, protocols, etc.
- May develop content and updates information for department website as well as other social media
- May prioritize appointments, mail, and phone messages for department head and Health Services management staff.
- May provide orientation for new employees, volunteer, or student interns. May prepare and process personnel forms, and facilitate hiring and credentialing processes.
- May act as a receptionist for department; answers the telephone; handles all inquiries possible; directs callers to appropriate staff or resources.
- Assist management in the development of various department plans and policy initiatives. May assist in the development of training material for staff, local service providers, public agencies and the general public.
- Establish and maintain complex computer files and data structures designed to organize and secure various files and information.
- Performs related duties as required.
- Education, Experience and Training
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Associate’s degree with major course work in human resource management, business or public administration and 4 years of responsible clerical experience or any equivalent combination of experience, education and training.
Must possess and maintain a valid Oregon driver’s license and automobile insurance, and have access to and use of a personal automobile as a condition of employment.
** A cover letter and résumé are required. If you are a military veteran and want to apply for Veterans’ Hiring Preference, you must attach the Veterans’ Preference Form (available on our website) and your DD-214/215 and/or disability letter. **
DO NOT ATTACH ANY OTHER DOCUMENTS (transcripts, letters of recommendation, certificates, etc.) They will not be considered at the application stage. You may bring them to the interview if you are selected to interview. **
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Benefits Overview:
- Polk County offers a generous benefits package to support employees’ physical, financial and emotional well-being. Benefits are available to regular status employees working 20 or more hours per week.
- Part time employees receive pro-rated benefits.
- Benefits will vary according to bargaining unit.
- Temporary employees are not eligible for benefits.
Health Insurance (medical, dental, Rx and vision): We offer Kaiser Permanente and PacificSource. Coverage varies according to bargaining unit. Employee share of the premium will vary according to bargaining unit and full-time or part-time status.
Paid Leave:
- Vacation: New full-time employees generally earn 12 vacation days per year; this increases with years of service. Part-time employees earn a pro-rated amount.
- Holidays: A generous number of paid holidays annually. This will vary according to bargaining unit.
- Personal Leave Days: These are floating holidays. The number of Personal Leave Days varies according to bargaining unit.
- Sick Leave: 8 hours per month (pro-rated for part time) with no maximum accrual.
- Other Leaves: Jury duty, bereavement, military.
Retirement: We participate in the Public Employees Retirement System (PERS). Polk County picks up the employee’s share of the retirement contribution (6% of wages.) See the PERS website for more information: www.pers.state.or.us
Employee Assistance Program: Provides a variety of counseling options and/or online information for emotional well-being, relationships, financial, health, legal and personal growth.
Optional Benefits Include:
- Deferred Compensation: Employees may elect to participate in a 457(b) deferred compensation plan through convenient payroll deductions. We offer the Oregon Savings Growth Plan and Nationwide.
- Life Insurance: Polk County provides basic life insurance and AD&D at no cost to employees. Additional insurance is available to purchase.
- Flexible Spending Accounts: Option to participate in this pre-tax plan to cover eligible health and dependent care expenses.
- Aflac: Employees have the option of participating in a variety of Aflac plans.
