Recruitment Information

Recruitment Number 23-0161

The Department of Hawaiian Home Lands has ONE (1) urgent vacancy located in Ewa, Oahu.

THIS JOB POSTING WILL REMAIN OPEN UNTIL 25 APPLICATIONS ARE RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

Salary: $3,699 to $4,498 per month (SR-15, Step C to H)

Note: Hiring rates will be based on availability of funds, the applicant’s qualifications, and other relevant factors.

As a condition of employment with the State of Hawaii, some positions may require that all qualified external candidates who have been given a conditional offer of employment to show proof of full COVID-19 vaccination and shall be fully vaccinated by his/her/their employment start date. A reasonable accommodation will be provided if requested by a candidate and it is determined through an interactive process that pregnancy, a qualifying disability, or a sincerely held religious belief prevents the candidate from receiving a COVID-19 vaccination.

Duties Summary

Independently provides information regarding the Hawaiian Home Lands program to the general public; advises and assists applicants and lessees on, and reviews and processes documents such as lease applications, departmental loans, genealogical tracking, and changes in successorship designations; and resolves or assists in resolving problems and complaints about lessees and/or misuse of homestead lands, and performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Basic Education/Experience: Experience which demonstrated a high degree of verbal skill and the ability to read, comprehend and apply written directions and perform arithmetic computations. This experience may be met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. This requirement may also be met by possession of a high school diploma or equivalent.

General Experience: ONE (1) year of experience which involved reading, comprehending, explaining and applying laws, rules, and other requirements; gathering and evaluating information from various sources; and taking appropriate action in accordance with established policies, procedures and guidelines.

Public Contact Experience: ONE (1) year of experience which involved meeting and dealing effectively with people which demonstrated the ability to:
1) establish and sustain positive relationships;
2) provide and elicit pertinent information such as explaining and making sure people understood policies, procedures, rules, obligations, and requirements; and
3) gaining the cooperation of others.

Specialized Experience: ONE (1) year of progressively responsible work experience which involved receiving, examining and evaluating documents and supporting evidence for Hawaiian Home Lands homestead lease transactions. Such experience must have demonstrated a good working knowledge of the Hawaiian Homes Commission Act, 1920, as amended; and departmental policies and procedures pertaining to Hawaiian Home Lands homestead lease transactions and successorship.

Driver’s License: Applicants must possess a valid driver’s license at the time of appointment.

Special Requirement: Applicants must be commissioned as a notary public in government service shortly after appointment.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

03742:032312:03:CT

Other Information

The State of Hawai’i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office’s Levels of Review.

YOUR JOB BENEFITS WITH THE STATE OF HAWAI’I

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.

Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.

With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.

Paid Holidays

You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Paid Vacation

You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.

Paid Sick Leave

You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.

Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

Health Insurance

The State pays a part of the premiums for each employee’s enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.

Group Life Insurance

The State provides a free life insurance policy for employees.

Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.

Premium Conversion Plan

Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.

Deferred Compensation

The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.

Temporary Disability Insurance

Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security

As an employer, the State also contributes to an employee’s social security account.

Promotions & Transfers

For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.

Training & Continuing Education

The State supports developmental activities related to an employee’s work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Incentive & Service Awards

The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.

Union & Collective Bargaining

Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee’s job is excluded from collective bargaining.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

CLICK HERE for more information on the State of Hawaii’s Benefits At-A-Glance.

The State of Hawaii is an Equal Opportunity Employer

Revised 01/13

APPLICANT’S ACKNOWLEDGMENT – REQUIRED SUPPLEMENTAL QUESTIONS
The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score.

Please do not submit a resume in place of completing the Supplemental Questions.

You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education.

In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii – Department of Human Resources Development – 235 South Beretania Street – 11th Floor – Honolulu, Hawaii 96813.

If you previously submitted supporting documents (e.g., transcripts, diploma, driver’s license, etc.) to our office, you are not required to resubmit them.

I acknowledge I have read, understand, and agree with the above.

APPLICANT’S ACKNOWLEDGEMENT (Continued)
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.

In general, concurrent experiences and/or education will not be double credited unless otherwise specified.

Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.

I acknowledge I have read, understand, and agree to all of the above.

MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
A link to the complete Minimum Qualification Requirements has been provided in the job announcement. Please review the requirements in their entirety.

I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement.

BASIC EDUCATION/EXPERIENCE REQUIREMENT
Do you have experience as described in the Minimum Qualification Requirements or have you graduated from high school, or earned a General Education Diploma (GED)?

If yes, provide high school name and location (city & state).

GENERAL EXPERIENCE REQUIREMENT
Do you possess ONE (1) YEAR of experience which involved reading, comprehending, explaining and applying laws, rules, and other requirements; gathering and evaluating information from various sources; taking appropriate action in accordance with established policies, procedures and guidelines; and demonstrating a knowledge of general office practices and procedures?

If you answered YES to the question above, identify each employer from the Work Experience section of your application that you would like us to consider. Any information you submit may be verified. Treat each change in employer or position separately. If no, state “N/A”.

A. Employer name and department you worked in.

B. Your official job title. What was the primary function of your position? What were your major duties and responsibilities?

C. Describe this employer, services provided, and to clientele served.

D. Describe your experience in each of the following areas. Include your specific role, the steps you took, and give examples of your involvement.

1) Reading, comprehending, explaining and applying laws, rules and other requirements.
2) Types of laws, rules, etc. you applied and explained; Who did you explain these laws and rules to? For what purpose?; How often?
3) Gathering and evaluating information from various sources. Kinds of information you gathered; From what sources?; How did you use and evaluate this information?
4) Taking appropriate action in accordance with established policies, procedures and guidelines. Types of policies, procedures, etc. that had to be followed and kinds of appropriate action you took.
5) Demonstrating knowledge of general office practices and procedures. Clerical tasks you performed.

E. Name and job title of your immediate supervisor.

F. How did your responsibilities and authority differ from those of your supervisor?

PUBLIC CONTACT EXPERIENCE REQUIREMENT
Do you possess ONE (1) YEAR of experience which involved meeting and dealing effectively with people which demonstrated the ability to establish and sustain positive relationships; provide and elicit pertinent information such as explaining and making sure people understood policies, procedures, rules, obligations, and requirements; and gaining the cooperation of others?

A. Employer name and department you worked in.

B. Your official job title. What was the primary function of your position? What were your major duties and responsibilities?

C. Describe this employer, services provided, and to clientele served.

D. Describe your experience in each of the following areas. Include your specific role, the steps you took, and give examples of your involvement.

1. Establishing and sustaining positive relationships. Who did you work with on a continuing basis; for what purpose; how often.
2. Providing and eliciting pertinent information such as explaining policies, procedures, rules, requirements, etc. Kinds of information you provided and elicited; how was the information used.
3. Gaining the cooperation of others. Who you needed to work cooperatively with; for what purpose; challenges you faced in gaining their cooperation.

E. Name and job title of your immediate supervisor.

F. How did your responsibilities and authority differ from those of your supervisor?

SPECIALIZED EXPERIENCE REQUIREMENT
Do you possess ONE (1) YEAR of progressively responsible work experience which involved receiving, examining and evaluating documents and supporting evidence for Hawaiian Home Lands homestead lease transactions? Such experience must have demonstrated a good working knowledge of the Hawaiian Home Commission Act, 1920, as amended; and departmental policies and procedures pertaining to Hawaiian Home Lands homestead lease transactions and successorship.

A. Employer name and department you worked in.

B. Your official job title. What was the primary function of your position? What were your major duties and responsibilities?

C. Describe this employer, services provided, and to clientele served.

D. Describe your experience in each of the following areas. Include your specific role, the steps you took, and give examples of your involvement.

1) Receiving, examining and evaluating documents and supporting evidence for Hawaiian Home Lands lease transactions.
2) Kinds of documents and evidence you routinely worked with; what was involved in examining and evaluating these documents and evidence; kinds of homestead lease transactions you processed.
3) Demonstrating good working knowledge of the Hawaiian Homes Commission Act, 1920, as amended.
4) Demonstrating good working knowledge of departmental policies and procedures pertaining to Hawaiian Home Lands homestead lease transactions and successorship.
5) Cite policies and procedures you regularly worked with; how you applied these; how often.

E. What was your skill level (choose one): assistant; independent worker; or supervisor?

F. Name and job title of your immediate supervisor.

G. How did your responsibilities and authority differ from those of your supervisor?

ADDITIONAL EXPERIENCE
Experience in the following areas is not a requirement but may be given additional consideration in our review. For each area in which you possess experience, provide the name of the organization, your job title, and a description of your duties and responsibilities. Volunteer experience will be verified. Include your specific role, the steps you took, and relevant examples of your involvement reflecting demonstrated knowledge of:

A. Counseling principles and practices.

B. Hawaiian cultural sensitivity (e.g., values, customs, beliefs, practices, history, etc.) gained in a Hawaiian organization.

C. Homestead lease transactions processing in a homestead program.

D. Professional Real Estate experience (e.g., real estate firm, bank, insurance company, etc., engaged in management of residential or business properties).

E. Professional Loan experience (e.g., real estate firm, bank, financial institutions engaged in financing new or home improvement loans, or other building construction or agriculture loans).

F. Professional Genealogist experience.

SPECIAL REQUIREMENT – NOTARY PUBLIC COMMISSION
Applicants selected for these positions must be commissioned as a notary public in government service shortly after appointment. Are you willing and able to obtain this commission?

* Required Question

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