Housing Authority of the City of High Point Hiring for Procurement Officer at High Point, NC Full Time

Summary

The purpose of the Procurement Officer position is to oversee all purchases and contracts related to High Point Housing Authority (“HPHA” or “Agency”) projects. The Procurement Officer plans, organizes and coordinates all contract and procurement functions and activities to fulfill the requirements of the HPHA. This position supervises the Purchasing Agent.

All activities must support the Agency’s strategic goals and objectives and produce results that accomplish the goals and functions of the Finance Department.

Essential Duties and Responsibilities

The statements below are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Plans, implements, directs and manages functions and resources of the department to achieve the strategic objectives of the department and the agency in an efficient and effective manner.
• Prepares, coordinates and administers contracts for the Authority.
• Develops strategic partnerships and contracts with community representatives, external agencies, and other organizations to develop a sense of relevant issues with special attention to emerging e-procurement systems.
• Maintains a comprehensive tracking system of Requests for Proposals (“RFPs”), contracts and projects (Contract Register).
• Ensures that department operations conform with local, state and federal governmental regulations, worker safety and applicable rules and requirements, with special attention to maintaining current procurement policies and procedures to reflect internal and external changes.
• Analyzes price and cost information relating to contracts.
• Prepares modifications (change orders) and extensions to existing contracts as needed.
• Interacts with Agency employees and contractors in coordinating the completion of projects; presents to the Agency and advises on project progress.
• Directs, approves and provides advice in the evaluation and award of competitive solicitations.
• Incorporates federal, state and local procurement policies and procedures into all contracts.
• Resolves purchasing, contracting and vendor claims, controversies and disputes.
• Conducts bid openings and prepares bid tabulations for the bid evaluation and selection process.
• Attends meetings, seminars and trainings, makes decisions, and provides department leadership.
• Arranges and conducts pre-bid conference and meetings.
• Implements the department vision and leads the department for maximum employee productivity and morale.
• Writes and reviews complex bid specifications for materials, equipment and services. Prepares and submits advertisements for the same.
• Prepares and submits reports to management and to the Department of Housing and Urban Development (“HUD”) on Minority or Women’s Business Enterprise (MWBE) and Section 3 information.
• Approves invoices for payment and submits to Accounts Payable for payment.
• Reviews insurance certificates for appropriate compliance.
• Prepares and presents agenda items to the Board of Commissioners, including contract award recommendations.
• Performs other duties as assigned.
• Education and/or Experience

Bachelor’s degree in business administration, or related field. Five (5) years of procurement experience in public housing or other government agency. Two (2) years of previous management experience. An equivalent combination of education and experience may be considered. Supervisory experience required.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

Ability to commute/relocate:

• High Point, NC 27260: Reliably commute or planning to relocate before starting work (Preferred)

Education:

Experience:

• Procurement: 5 years (Preferred)

Work Location: One location