Howard’s Appliances, Inc Hiring for HR & Payroll Manager Job at La Habra, CA Full Time

Company overview:

Howard’s was founded in 1946 in Los Angeles County, California. Due to the Company’s focus on customer satisfaction, the business has grown over the past 75 plus years to become Southern California’s largest and most trusted independent retailer of appliances, TVs, and mattresses. With 17 locations, our goal is to help consumers simplify their experience to purchase great products for their home.

Job Summary:

The HR/Payroll Manager provides leadership and oversight for the following HR functions including payroll, compensation, benefits (401k, Insurance, retirement / ESOP) and compliance. This position will be responsible for timely, accurate and compliant processes. Role works with internal and external stakeholders to ensure optimization and automation with timely resolutions.

Essentials Functions:

Payroll Responsibilities:

1. Payroll:

a. Responsible for companywide payroll processing, including salaries, benefits, garnishments, taxes, and other deductions.

b. Responsible for the preparation and processing of the weekly payroll for exempt and nonexempt employees, processing gross to net calculation, audit and balancing

c. Includes entire cycle of payroll processing while ensuring accurate and timely approval and processing of payroll updates including new hires, terminations, and changes to pay rates, etc.

d. Reviewing and audit employee data prior to processing payroll

i. Assist and resolve any payroll issues.

ii. OT hours, meal penalties, odd time punches, and audit PTO activity

iii. Full time employees working part-time hours.

iv. Commissions

v. Ensure pay increases were entered and approved.

vi. Ensure appropriate department, Supervisor or job title changes were entered and approved.

vii. Coordinate with HR and management on execution of the above

e. Responsible for the preparation and processing of off-cycle payroll (i.e. reductions) as needed

f. Follow up with new LOA employees to determine if they will use PTO or take LOA unpaid.

g. Enforce payroll policies, procedures and processes.

h. Enforce payroll compliance.

i. Process manual checks and payroll adjustments

i. Must use excel (intermediate) for off cycle manual check requests.

j. Audit Paycom’s (payroll system) garnishment processing

k. Ensure Medical Support Notices processed accordingly in the payroll system.

l. Must know appropriate reports to download at the end of each pay period for record keeping or future auditing purposes.

m. Organize, review and process complex, monthly, and quarterly bonus and commission payments.

n. Must use excel (intermediate) for off cycle manual check requests.

o. Well organized to ensure all pay related inquiries were captured:

i. Jury Duty requests

ii. Bereavement requests

iii. COVID related pay

iv. Unpaid dates

v. Floating Holiday

vi. Etc

p. Files appropriate payroll related documents for each pay period

q. Maintain confidentiality and excise extreme discretion.

r. Responds to employee questions regarding pay, deductions, garnishments and other related items.

s. Performs year end payroll processing, audit, and W-2 Issuance

2. Ability to research complex payroll issues and implement solutions.

a. Ability to troubleshoot payroll system glitches (Paycom)

3. Stay in compliance and informed on payroll regulations, programs, and practices and provide CA or Federal updates to the HR dept or Management team.

4. Provide management with payroll processing (Paycom) training refreshers when needed.

a. Present professional material via PowerPoint

5. Provide ad-hoc payroll reports:

a. Employees pay increase history (side by side year comparison)

b. Headcount comparison reports

c. OT pivot tables

d. Simulations and other reports needed by leadership.

e. Use excels intermediate skills for the above tasks.

HR Responsibilities:

1. Benefits administration

a. Oversee new hire enrollments, midyear changes, audits, annual open enrollment, day-to-day benefits inquiries.

b. benefits eligibility, claims resolution, terminations, beneficiaries processing, disability, accident claims, LOA, and 401(k)

c. Conduct new employee benefits, annual open enrollment, 401K/ESOP education meetings.

d. 401k audit

e. Invoice reconciliation/manual billing

f. Provide general information.

g. Assist employees how to enroll in benefits via the payroll system (Paycom)

h. Explain qualifying events.

i. ACA basic knowledge

2. Leave of Absence administration

a. FMLA process / paperwork

b. Determining eligibility

c. ADA basic understanding

d. Work accommodation

Compliance:

1. Management of legal correspondence, legal claims and timely responses

2. Records management

Personnel Management:

a. Participate in employee meetings.

Coordinate employee events:

a. Train management on relevant topics such as wage/hour, management, workplace safety, standard operating procedures.

b. Stay connected to the organization. Frequent “people pulse” to ensure the employees are happy and issues are addressed.

Qualifications:

· Bachelor’s degree (B.A./B.S.) in Business Administration or related field

· 4 years plus Payroll experience

· 3 years plus Payroll system experience. Paycom is preferred but not required.

· Extensive and thorough knowledge of payroll and related federal, state, and local regulations

· Payroll compliance knowledge

· Extensive Wage & Hour knowledge

· 3 years plus HR Generalist experience

· 2 years of FMLA & ADA experience

· Knowledge of California, and relevant data privacy requirements

· Highly ethical, analytical, team-oriented, flexible, inquisitive & logical

· Comfortable with technology, preparing and analyzing reporting.

· Acute attention to detail

· Strong critical thinking skills and problem-solving

· Ability to work with all employee levels.

· Ability to exhibit patience and professionalism.

· Advanced in Excel and PowerPoint

· Ability to present in a small or large crowd /when training the employee population.

· Ability to use teleconference systems such as Zoom or Microsoft teams.

· Ability to prepare reports and business correspondence.

The above responsibilities are not all encompassing and may be modified as needed.

Howard’s Appliances, Inc. is an equal opportunity employer and does not discriminate based on race, color, gender, religious creed, religious dress and grooming practices, marital or familial status, domestic partner status, national origin or ancestry, physical or mental disability, medical condition, genetic characteristics or information, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), sexual orientation, military or veteran status, gender identification, and gender expression or any other consideration or characteristic made unlawful by federal, state, or local laws.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $80,000.00 – $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• La Habra, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Payroll: 3 years (Required)

Work Location: In person