Hunger Free Colorado Hiring for Operations Coordinator Job at Denver, CO Full Time

Overview
Job Title: Operations Coordinator
Reports to: Director of Finance & Operations
Status: Full time; OT Non-Exempt
Salary Range: $47,000 – $52,000 per year

About the Organization and Department
Hunger Free Colorado, a statewide nonprofit organization, connects people to food resources to meet existing needs and drives policy, systems, and social change to end hunger. As the state’s leading anti-hunger advocacy organization, Hunger Free Colorado is dedicated to achieving a future in which all Coloradans have equitable access to the nutritious food needed to thrive and reach their full potential.
The organization is committed to achieving racial, economic and food justice and seeks employees who share these values. In 2020, Hunger Free Colorado adopted a new vision for our staff experience: “Employees can exercise influence at all levels of the organization and are provided relevant and intentional opportunities to grow as professionals and people.”
The Operations Department provides work supports for the entire organization, including finance, IT, data administration, analysis, facilities, and human resources. This position will work closely with all other team members in the Operations Department and support those in other departments within the organization.

Job Summary
The Operations Coordinator performs comprehensive administrative supports for general operations, including:

• Office coordination,
• Vendor and building management relations and communications,
• Inventory maintenance for equipment and supplies
• Human resources functions

Principal Duties and Responsibilities
Operations

• Handle organizational purchasing and management of equipment and supplies for shared office and remote workspaces.
• Maintain and continue to streamline vendor management processes to support the Director of Finance & Operations.
• Handle day-to-day communications with staff regarding procedural questions, supply orders, IT troubleshooting, etc.
• Handle day-to-day communication and new hire preparation requests with IT vendor.
• Support external communications including mail: Distributing incoming mail and occasionally preparing outgoing mail.
• Support organization with filing, both physical and electronic, and general office organization.
• Serve as a liaison to building owner and coordinate all building-related requests.
• Monitor and respond to general office voicemail and email inquiries.
• Co-host and handle logistics coordination for Board of Directors meetings. Provide supports to the Board during and in between meetings, including minute-taking, monthly packet preparation, and maintenance of contact list.
• Other special projects as assigned by Director of Finance & Operations.

Human Resources

• Assist with calendar maintenance for staff meetings, holidays, socials, and other org-wide events.
• Collaborate with HR to prepare supplies, equipment, email, calendar, and other program licenses for new hires.
• Co-host and assist with logistics coordination for staff meetings, socials, and other staff events, both in-person and virtual. This includes venue or online platform preparation, refreshments if applicable, and activities.
• Support regular internal staff communications from HR.
• Other special projects as assigned by Senior Manager of HR.

Required Knowledge, Skills, and Abilities

• Extremely well-organized and efficient in managing multiple responsibilities
• Thrives on interpersonal relationships on the job
• Excellent written and verbal communication skills
• Openness to receive and implement feedback
• Highly detail-oriented with an eye on quality
• Committed to promoting equity and inclusivity in all aspects of work
• Enthusiastically support the vision and mission of Hunger Free Colorado
• Proficient in all Microsoft Office products including Word, Excel, Teams, PowerPoint, SharePoint, and Outlook
• Ability to fulfill on site duties at the Hunger Free Colorado office multiple times a week
• Ability to think and problem solve creatively
• Ability to thrive while:
• Fielding impromptu requests from staff and outside parties
• Collaborating with teams across the organization to find and create efficiencies
• Guiding staff through operating changes as needed

• Ability to maintain composure and clarity when confronted with the unexpected
• Ability to maintain confidentiality of internal staff and external clients

Required Qualifications

• At least four years’ experience as an administrative professional, including some office management.

Preferred Qualifications

• Experience working with a diverse and multilingual workforce and communities a plus.
• Spanish-language fluency a plus.

Work Environment

• We are a dynamic and diverse team representing varied racial, cultural, and religious backgrounds that engages in regular conversations about structural equity and historical inequities.
• Staff are required to be fully vaccinated for COVID-19 before utilizing the shared office or providing services to the public during mobile outreach events. Reasonable accommodations will be made for those with medical reasons or sincerely held religious beliefs.
• All positions are required to be Colorado-based during and after remote work.
• This position will operate in hybrid fashion, both in-person and remote through Microsoft Office platforms. The number of weekly in-person days vary, but at a minimum, this position requires two full workdays at the Hunger Free Colorado office each week.
• Work hours are typically 8:30 am – 5 pm, with occasional early, late, and weekend hours. When these variations are needed, employees will be encouraged to adjust their schedule and take “flex” time to ensure reasonable work balance.
• Ability to work at a computer, stationary, for several hours.
• Daily interaction with staff in all departments.
• Repetitive tasks.
• Ability to lift or transport 30 pounds on occasion.

Compensation & Benefits
Salary range for this position is $47,000 – $52,000 per year, depending on experience and qualifications.
Hunger Free Colorado offers an exceptional benefits package including vision, basic life, short-term disability, and AD&D insurance provided at no charge to employees. Also included are health, dental, critical illness, accident, and voluntary life insurance coverage with a generous subsidy for health insurance premiums. We also have a no-cost Employee Assistance Program (EAP), a retirement plan, paid vacation, sick leave, and personal time, 10 standard holidays and two (2) floating holidays each year. For staff who have worked at least 6 months FT, parental leave and professional development benefits are available.
Hunger Free Colorado is an equal opportunity employer. We are committed to creating a diverse and equitable work environment and we strongly encourage you to apply if you are part of the BIPOC (Black, Indigenous, and people of color) and/or LGBTQIA community, are differently abled, a veteran, or are of diverse nationality or religion.
Hunger Free Colorado expressly prohibits any form of workplace discrimination and harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
Hunger Free Colorado will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants or employees.

Application Process
Timeline
This position will stay open until we fill the position. Our goal is for them to begin as soon as possible.
How to Apply
Before beginning your online application, please prepare the following documents for upload:

• A resume detailing your experience related to the jobs above.
• A cover letter detailing your interest in the jobs above.

Submit your application online at https://hungerfreecolorado.org/jobs/.
If you’d like to apply but need to use a different method than the online application portal, please give Jackie a call at 303.228.7947 and leave a voice message. She’ll be happy to call you back to find a solution that works for you!

Job Type: Full-time

Pay: $47,000.00 – $52,000.00 per year