Act as the main point of contact for the candidates and hiring managers on all onboarding related matters;
Orchestrate the full new hire onboarding process, including oversight of functions involved in the onboarding process;
Communicate with hiring managers to set new hire start dates and keep new hires informed regarding their start date;
Obtain and collect information for I-9 Forms and enter into E-Verify. E-Verify all new hires assigned into correct entity within 3 business days of the new hires start date;
Reviews new hire files to ensure completeness of files. A new hires file should be complete within 3 months from the date they start working;
Coordinate all provisioning requests with IT department by submitting an IT Access Form for each new hire;
Ensure that new hires benefits package and are informed of deadlines of enrollments;
Meet with each candidate virtually to review all ICL policies;
Maintain and update applicant onboarding status HRIS platform;
Follow up with new hires to make sure they submit their signed offer letters and job descriptions;
Verify all Professional Licenses on-line, request updated Licenses from new hires;
Build strong working rapport with department heads and hiring managers;
Send welcome letters to newly hired employees;
Send newly hired employees surveys using UKG Employee Voice;
Handle general human resources queries related to recruitment and onboarding;
Participates in special projects and performs other duties as assigned.
Minimum Qualification
A bachelor’s or associate’s degree in human resources management or a related field
Experience as an onboarding specialist or in a similar HR role.
Experience with HRIS software
Preferred:
BA/BS, related HR experience preferred
Proficient with ATS system and UKG Pro preferred
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