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Job Description
Duties include (but not limited to):
- Order Office Supplies for Chicago’s Facility.
- Manager front office functions such as but not limited to answering calls, greet visitors, filling, get managers approval for invoices, prepare, and send mail and packages via, but not limited to USPS, FEDEX and UPS
- Open incoming mail stamp it and distribute to the right department and employees
- Scan and file certificates of insurances
- Maintain office machines such as copy machines, printers etc.
- Print, stamp and distribute invoices from vendors to the respective AP representative for processing.
- Administer Human Resources procedures, with the assistance of the Human Resources Manager or Human Resources Generalist, to ensure full compliance with all company policies and local, state, and federal employment laws.
- Maintain personnel records, and job performance documentation.
- Assist with benefits administration.
- Receive and process employee questions and requests regarding benefits, wellness program, HRIS System, password and log in questions, etc.
- Ensure that company personnel records and data system are maintained in a timely, accurate and complete manner that facilitates management decision-making and fulfills all legal requirements and regulations.
- Work with HR Manager to ensure enrollments are completed on schedule for all benefit programs
- Enforces Human Resources Policies.
- Conduct exit interviews and manage the exit process.
- Assist with the onboarding process of new employees making sure all documentation is properly completed and processed
- Coordinate the preparation and execution of company related events.
- Other duties and special projects as assigned by management.
Qualifications:
- Minimum of six (6) months to one (1) year of experience is Human Resources
- Must have an Associates Degree in Business Management, Human Resources Management, or related area
- Must be able to communicate in English and Spanish (speak, write, and read)
- Must have intermediate computer skills in Microsoft Suite- Word, Excel, Powerpoint and Outlook
- Ability to establish priorities, manage multiple tasks and successfully meet deadlines
- Excellent organizational and time management skills
- Strong interpersonal skills and communications skills
- Bachelor’s Degree in Human Resources Management, Business Management or related field
- Current knowledge of federal, state, and local employment and labor laws