Institute for the Study of War Hiring for Human Resources Manager Job at Washington, DC Full Time

The Institute for the Study of War (ISW) seeks a Human Resources (HR) Manager who will support a growing organization across the full employment and personnel pay/benefits cycle.

Description:

The Institute for the Study of War (ISW) promotes an understanding of war and conflict by providing data and critical analysis to key American political and military leaders. ISW also seeks to educate civilians about war and conflict, thus bridging the gaps between military and civilian decision-makers. ISW aims to improve how the United States formulates and executes its national security policy. ISW is vigilant at monitoring crises around the world. ISW’s publications and events reach a wide and diverse audience. ISW’s coverage of the Russian invasion of Ukraine has earned us more than 250k new Twitter Followers and earned us more than 50k media mentions since February 2022.

ISW is undergoing transformational growth and change and seeks a HR Manager to oversee a full range of HR requirements, from actively recruiting, hiring, and retaining top talent as the organization scales, to ensuring that our standard operating procedures conform with law and best practice.

Responsibilities:

• Ensure ISW complies with employment law and ensures the organization’s compliance with federal, state, and local employment laws and regulations, recommended best practices; reviews and modifies policies and practices to maintain compliance and informs staff about changes;
• Ensure ISW has clear human resources policies:
  • Maintain the employee handbook and other employee forms including confidentiality, intellectual property, and more;
  • Draw up new policies per guidance issued by the President, manage staff communication and executing signatories (if necessary);
  • Proactively identify new policy requirements and opportunities created by new challenges, changes to the workplace environment such as those imposed by COVID-19 or inflation and make recommendations for solutions to the President, Chief of Staff, and Director of Operations;
  • With the Chief of Staff and Director of Operations, review at least annually forms employee sign upon onboarding and other existing policies to ensure they meet institutional needs and proactively suggest changes.
• Oversee and manage the hiring process nested within the employee onboarding processes established and overseen by the Director of Operations. The HR manager’s duties in the hiring process include:
  • Draft and post position descriptions, properly coordinating them to include stakeholder inputs and achieving the requisite approvals from the President, Chief of Staff, and Director of Operations.
  • Advertise positions effectively;

• Advise the Chief of Staff and Director of Operations on ways to develop recruitment campaigns and advertise positions effectively and then execute those campaigns.
• Perform initial HR screening of applicants including application review, employment eligibility confirmation, and visa management in addition to HR screening interviews;
• Make verbal and written offers and close positions;
• Scout the talent pool both within the organization, in the applications, and broadly;

• Administer and oversee the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; productivity, recognition, and morale:
  • Investigate employee complaints via the stated policies of the organization and within employment law;
  • Manage changes to supervisors, titles, and compensation within HR software;
  • Manage with the appropriate supervisor(s) the performance improvement processes and termination processes;
  • Manage employment verifications and clearance applications;
  • Identify significant HR process gaps and work with directors and other staff as appropriate to develop and implement solutions;
  • Maintain and improve policies and procedures to ensure employee success and well-being.
  • Management and coordination of any employee VISA applications and renewals with our legal counsel.
• Inform ISW human resources strategy for achieving its current and future mission, with the appropriate Directors and President.
  • Advise the President on strategies to achieve employee retention and many different, creative means to attract and retain employees and compile information about compensation and benefits packages based on market data;
  • Identify, evaluate, solve hiring challenges and talent pipeline challenges;
  • Train and educate employees, especially about their professional roles, employee benefits;
  • Ensure managers are conducting staff counseling, providing performance feedback, and execute related HR functions including promotions as necessary and appropriate;
  • Collaborate with other directors to diagnose staff performance issues, precisely define retention issues for each employee, develop the staff, and tee up decisions or require actions for the President to enable staff growth and development.

Qualifications:

• 5+ years HR leadership role in an appropriate field: non-profit, business, academia.
• A SHRM-SCP or SPHR/SPHRi/GPHR preferred.
• Bachelor’s degree in human resources management or equivalent.
• Ability to build and maintain positive relationships.
• Experience in educating and coaching staff.
• Experience in conflict resolution, performance review/improvement processes, and workplace surveys.
• Experience in following and maintaining workplace privacy.
• Ability to give presentations to executives.
• Full proficiency with Microsoft Office Suite.
• Full proficiency in managing payroll with budgeting experience.
• Proficiency with BambooHR; alternatively, proficiency with iCIMS, Rippling, PeopleGuru, Paycor, Paychex, GoCo or a leading HRM system.

Applications will be considered on a rolling basis.

Compensation will be commensurate with work experience.

To apply, please submit a letter of interest, a CV, and answers to the following questions.