ITExpertUS Hiring for HR Assistant at Phoenix, AZ Full Time

Position Title: HR Assistant

Work Location: Phoenix, AZ 85007

Duration: 6 Months

Position ID: 107518

Client: State of Arizona(AZDES – DDD)

Roles and Responsibilities

• PD Update to capture duties under updated classification.
• This position performs a variety of complex Human Resources tasks including research, special projects, conducts studies, confers with Managers and Supervisors, coordinates management activities, exercises discretion and Independent judgment within policies and procedures.
• This position exists to provide support to Staffing Unit in the hiring of all DES classifications.
• This position is responsible for preparation and maintenance of all personnel related files including Employee and Position files (PAT Forms, New Hire forms, MAPs, PDs etc.) as well as file purging and archiving.
• This position sorts, copies and distributes approved classification actions and provides additional office support by conducting, background, and reference checks.
• This position answers and screens incoming phone calls and determines appropriate action and/or referral and serves as a back-up in the Customer Service and Reception area.
• This position is responsible for copying and faxing all personnel related paperwork/ documents prior to forwarding to its next designation. This position assists with orders and maintenance of the office supplies and the office equipment for the work unit, maintains telephone directory and organization charts for DDD HR services.
• The incumbent must have knowledge using Microsoft Office products: such as: Word, Excel, Outlook, PowerPoint, etc, and Visio, SharePoint, creating fillable forms, etc.; acts as statewide proxy for electronic time cards for the Office of the Director HR; composes correspondence and statewide emails: manages and tracks assignments; prepares agendas in advance; other duties as assigned.
• Compiles vacancies reports and prepares/submits requisitions through Talent Acquisition to fill these vacancies throughout the state of Arizona.
• Assists in the coordination of interview panels and prepares interview packets.
• Contacts each applicant either by phone or via email to schedule interviews, prepares interview rosters based on applicants preferred work location.
• Greets applicants and escorts to the interview room.
• Conducts/completes background, CPS checks and reference checks on all potential hires.
• Reviews personnel files which may require travel to other state agencies personnel offices, contacts references provided by the applicants.
• Participates on interview panels.
• Participates in Job Fairs, coordinates with Central HR staffing when appropriate to advertise vacancies on recruiting websites for recruitment purposes.
• Informs job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
• Contacts job applicants to inform them of the status of their applications.
• Once an applicant is selected, prepares offer letters for supervisor review and signature, emails out accordingly.
• Prepares and emails notification letters to unsuccessful candidates.
• Provides guidance and counsel to Personnel Liaisons and candidates.
• Participates in the 2 day new employee orientation on a bi-weekly basis, prepares new hire packets and ensures forms are up to date, completes the I-9 E-Verify process with new hires, explains all new hire forms, DES/FAA policies, and benefit options.
• Reviews all new hire forms required by the new hire to ensure completeness, i.e. tax forms, signature of acknowledgment on policies, etc.
• Attends all personnel related training/workshops conducted within the division, attends all outside training/workshops pertinent to these duties.
• Compiles data from Talent Acquisition Specialists to document various statistical reports.
• Performs other duties as assigned.

Job Type: Contract

Salary: $19.80 per hour

Schedule:

Ability to commute/relocate:

• Phoenix, AZ 85007: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

Speak with the employer
+91 7404640498