Jenner & Block Hiring for Project Coordinator at Greater Chicago Area Full Time

ABOUT JENNER & BLOCK

Jenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling sophisticated and high-profile corporate transactions. Its clients include Fortune 100 companies, technology companies, large privately held corporations, emerging companies, Native American tribes, and venture capital and private equity investors. The American Lawyer has recognized Jenner & Block as the No. 1 pro bono firm in the United States 10 times.

OVERVIEW

This position is the right-hand administrative support to the Deputy Chief – Operations. The successful candidate will be eager to learn and contribute to law firm leadership from an operations perspective at a high profile and growing firm. This position works with a talented and collaborative operational excellence leadership team to support the responsibilities of the Deputy COO and the operational excellence department.

This position assists the Deputy COO and the operational excellence team to manage and execute daily requests and deliverables, as well as longstanding projects and deadlines. Specifically, this position proactively manages the Deputy COO’s calendar, organizes meetings, manages and organizes the Deputy COO’s email traffic (ensuring all important content is noticed by the Deputy COO and responded to timely), and assists the broader team to ensure the operational excellence department is functioning at its highest potential. Finally, the operational excellence team coordinator will organize timelines and ensure deliverables are met by the operational excellence team.

A key function of this position is to enable the Deputy COO to be able to work most effectively and efficiently. The coordinator supports the Deputy COO and the operational excellence team to bring organization, and improvement to day-to-day processes. A well-designed, continuously improved and well managed calendar of deliverables is a cornerstone.

PRIMARY RESPONSIBILITIES

• Maintain accurate meeting notes and project assignments to operational excellence leaders; communicate any changes in priority and respectfully follow up on critical assignments to provide status and ensure completion.
• Proactively manage the Deputy COO’s calendar and inbox and ensure resolution of email requests in timely manner.
• Work with the operational excellence leadership team and Deputy COO to create an agenda for various daily, weekly, and monthly meetings with firm leadership These meetings are critical and allows time to advance strategic project design and other deliverables, as well as to discuss resolution to other emerging issues / opportunities.
• Actively manage any ‘all hands’ or ‘all departments’ required meetings or actions (required trainings, for example); set an earlier deadline and an expectation that everyone will be done, pull intel to confirm completion, escalate any non-compliers to ensure we are on the path to no follow ups and requirements are completed on time.
• Participate in other tasks as assigned.

QUALIFICATIONS AND REQUIREMENTS

• Display excellent judgment and discretion. The position has access to the most confidential firm information.
• Support, lead, and embrace new projects, processes, and changes to foster a best-practice operational excellence function.
• Demonstrate strong verbal and written communication skills. Regularly present to the operational excellence team.
• Respect the time of busy executives and partners of the firm; take extra care when organizing meetings or requests involving these customers.
• Possess impeccable communication, organization and prioritization skills.
• Display strong collaboration skills and contribute to an organized approach to prioritized projects of the firm.
• Not required, but having an interest in operational excellence is a plus.
• Embrace change, find the fun and excitement in the work, seek opportunities where you learn and grow.

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.