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Job Description
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Position: Operations Assistant Position Entry-level engineering operations position, 0-3 years experience Description: The operations assistant helps to manage the clerical and administrative functions of the business, including data collection and management, communications, and scheduling Position Bachelors degree in business, marketing, or similar preferred, high school diploma required Qualifications: Valid Class D driver’s license and pass pre-employment background check Typical Responsibilities: Provide positive first image for in-person visitors
Manage incoming phone calls, mail, and shipments, including forwarding and disbursement
Assist in data entry, including field s, photo logs, boring logs, and lab testing
Assist in bookkeeping, including accounting journals, accounts payable/receivable
Code incoming invoices for approval
Document company expenses and personal vehicle mileage
Record accounts payable and accounts receivable transactions, make bank deposits
Track and order office supplies
Maintain proposal and project logs for resource scheduling
Maintain proposal and project files in active and archived directory
Manage paper assets, include electronic storage and disposal
Maintain communication logs to assist Project Managers and BD Associates
Organize databases to assist BD and executive functions
Maintain employee files, including certifications, training dates, and internal resumes
Coordinate company meetings, including scheduling, catering, and offsite event setup
Update company social media posts at prescribed intervals
Maintain company project maps and resumes for external presentations
Manage shipping of material from office and incoming from vendors Position Location: Combination of in-office work at Marine on Saint Croix location and remote work s to: President, Vice President, or Project Manager, as appropriate Supervises: May supervise interns or engineering technicians, depending on experience Metrics: Daily updates to Project Manager and above for new work, total calls, and open work
Requested work completed by deadlines 95% of the time
Complete New Hire Training within 2 months of hire Opportunities: Advancement opportunities include Senior Operations Assistant, Business Development, Associate, Marketing Associate, HR Associate, or other positions depending on company needs Job Types: Full-time, Part-time Pay: $21.00 – $25.00 per hour Benefits:
Manage incoming phone calls, mail, and shipments, including forwarding and disbursement
Assist in data entry, including field s, photo logs, boring logs, and lab testing
Assist in bookkeeping, including accounting journals, accounts payable/receivable
Code incoming invoices for approval
Document company expenses and personal vehicle mileage
Record accounts payable and accounts receivable transactions, make bank deposits
Track and order office supplies
Maintain proposal and project logs for resource scheduling
Maintain proposal and project files in active and archived directory
Manage paper assets, include electronic storage and disposal
Maintain communication logs to assist Project Managers and BD Associates
Organize databases to assist BD and executive functions
Maintain employee files, including certifications, training dates, and internal resumes
Coordinate company meetings, including scheduling, catering, and offsite event setup
Update company social media posts at prescribed intervals
Maintain company project maps and resumes for external presentations
Manage shipping of material from office and incoming from vendors Position Location: Combination of in-office work at Marine on Saint Croix location and remote work s to: President, Vice President, or Project Manager, as appropriate Supervises: May supervise interns or engineering technicians, depending on experience Metrics: Daily updates to Project Manager and above for new work, total calls, and open work
Requested work completed by deadlines 95% of the time
Complete New Hire Training within 2 months of hire Opportunities: Advancement opportunities include Senior Operations Assistant, Business Development, Associate, Marketing Associate, HR Associate, or other positions depending on company needs Job Types: Full-time, Part-time Pay: $21.00 – $25.00 per hour Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Choose your own hours
- Monday to Friday
Ability to commute/relocate:
- Marine on Saint Croix, MN 55047: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: Hybrid remote in Marine on Saint Croix, MN 55047
- Health insurance
