KIPP Baltimore Hiring for Regional Human Resources Manager Job at Baltimore, MD Full Time

About KIPP Baltimore

KIPP Public Schools is a non-profit network of college-preparatory, public charter schools serving elementary, middle and high school students. Our schools are part of the free public school system and enrollment is open to all students in Baltimore City. KIPP Baltimore was founded in 2002 with the opening of KIPP Ujima Village Academy middle school. In 2009, KIPP Harmony Academy was launched, and they now collectively serve more than 1,500 kindergarten through eighth grade students each day. Both schools are operated by KIPP Baltimore, whose mission is together with families and communities, to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose —college, career, and beyond—so they can lead fulfilling lives and build a more just world.

In addition to the high-quality academic opportunities that students receive while attending KIPP Harmony Academy and KIPP Ujima Village Academy, KIPP Baltimore also makes a long-term investment in our students both while they are at KIPP schools and beyond through the KIPP Forward program. KIPP Forward supports and guides students to gain admission to college-preparatory high schools and supports them on pathways to post-secondary success. KIPP Baltimore is part of a non-profit network of 255 college-preparatory, public charter schools educating early childhood, elementary, middle, and high school students.

ROLE OVERVIEW:

The Regional Human Resources Manager is charged with executing seamless HR functions for the more than 40 members of the KIPP Baltimore Regional Team, and supporting a positive work culture for the more than 120 Baltimore City staff members that work with KIPP Baltimore schools. Through the management of key HR work streams including: employee information management, benefits administration, payroll execution, and onboarding and orientation for new staff, the Regional HR Manager plays a critical role in supporting school teams and regional leaders to execute on the mission and vision of KIPP Baltimore. The Regional Human Resources Manager reports into the Chief of Staff, and also partners closely with the Director of Talent and Equity.

KEY RESPONSIBILITIES:

Regional HR Manager responsibilities include, but are not limited to:

• Employee Information Management:

  • Enter, manage and maintain accurate and up-to-date employee information and database for all KIPP Baltimore employees with fidelity.

  • Move employee database from paper files to an online HRIS (Human Resources Information System).

  • Ensure employee compliance with background checks, vaccinations, and mandated training programs (ie/ sexual harassment training.)

  • Support the administration and completion of annual performance reviews.

• Payroll and Benefits:

  • Run bi-weekly payroll for KIPP Baltimore employees. Receive, validate, and process payroll from Student Services Managers at each school.

  • Manage employee leave and payroll implications.

  • Creatively use payroll system and database to solve problems and increase efficiency.

  • Manage benefits for all KIPP Baltimore employees. Serve as point of contact with benefits providers, lead education opportunities on benefits offerings, manage annual open enrollment process, trouble-shoot benefits related questions for staff.

• Employee hiring and on-boarding:

  • Partner with the recruitment team on job descriptions and offer letters.

  • Support the technology staff in providing accurate employee information for technology and equipment inventory, distribution, and ordering, as well as account management.

• Employee Culture

  • Serve as a confidential sounding board for staff.

  • Assist school and regional leaders in staff onboarding, exiting, and trouble-shooting.

  • Oversee the HR regional help desk ticketing system. Manage any employee grievances, lead investigations, and run point on any necessary reporting.

  • Support the retention of top talent by thoughtfully sharing and analyzing exit interview data.

  • Partner with the Director of Talent and Equity to support career pipeline planning.

  • Design and share opportunities for staff members to build community and experience joy at work.

  • Update the employee handbook annually to reflect policy changes, and proactively share updates with employees.

• Finance:

  • Design, implement, and support regional financial policies and procedures for the following processes: manual checks, staff reimbursements, deposits, expense management system, invoice payments, and document retention procedures.

  • Collaborate with accounting support to reconcile receipts and properly record expenditures against the budget.

• Serve as a full-time and engaged member of KIPP Baltimore’s staff.

  • Proactively identify areas for improved efficiency and propose solutions.

  • Thoughtfully manage large projects (such as the office move) that require coordination and delegation across multiple colleagues.

  • Prepare reports, presentations, and documents as requested for SST team and leadership teams.

  • Coordinate staff meals, room setup, and other needs during professional development days, retreats, meetings, trainings, and other events.

• A passion for the mission of KIPP Baltimore.

• A Bachelor’s degree is required; At least three years of office and/or HR experience.

• Proficient in the Google Document and the Microsoft Office Platforms.

• Experience leading human resources strategies required.

• Knowledge of and experience with an HRIS (Human Resources Information System) required.

• Experience running payroll required.

• Strong project management skill, including managing projects with many components.

• Outstanding organizational skills. Detail orientation is a must.

• Demonstrated ability to work in a fast-paced, high energy environment with a proven ability to juggle multiple deadlines and tasks.

• Excellent communication skills, both verbal and written.

• Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues, and community members. Ability to influence and motivate others.

• Demonstrates a relentless drive to improve the efficiency of organizational systems.

• Strong sense of ownership and accountability of work products.

• Demonstrated belief that no job is too big or too small.

• Displays maturity and ability to work independently as well as with a team.

• Exercises discretion when dealing with confidential and sensitive information.

• A healthy measure of the character traits we value: zest, grit, hope, love, social intelligence, gratitude and a sense of humor.

Additional Information

Compensation and Benefits: Compensation commensurate with experience. Includes a competitive benefits package that includes a 401K match of 4%.

Start Date: Immediate

KIPP Baltimore staff members are required to be fully vaccinated for the Covid virus or have a valid medical or religious accommodation where approval is determined by an interactive process with KIPP Baltimore.

Statement of Non-Discrimination: KIPP Baltimore is committed to the ideal of diversity in its student body and in its faculty and staff. KIPP Baltimore does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, nationality, or ethnicity. We are strongly committed to hiring a diverse and multicultural staff and encourage applications from traditionally under-represented backgrounds.