KIPP Philadelphia Public Schools Hiring for Human Resources Manager Job at Philadelphia, PA Full Time

About Us

KIPP Public Schools is a national network of free, open-enrollment, college-preparatory public schools committed to working alongside students and families to disrupt systemic educational inequity and create a future without limits. Over 100,000 students attend one of the 270 KIPP schools that operate in 28 regions across the United States. KIPP Philadelphia Schools Public Schools (KPPS) is a part of the national KIPP Public Schools network and currently leads six schools serving approximately 2,400 students in North and West Philadelphia. This fall, we will found our seventh school. By 2030, KPPS will lead ten schools serving approximately 4,000 students.

Our Mission
Together with families and communities, we create joyful, academically excellent schools that prepare students to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Position Overview

KIPP Philadelphia Public Schools (KPPS) is seeking an HR Manager to run the daily functions of the Human Resource (HR) department including administering pay, benefits, leave, and supporting understanding of organization-wide policies and practices. Additionally, they will support our efforts to build a scalable and efficient HR infrastructure, provide exceptional service and support to our schools, and ensure the HR team’s continued success in serving 400+ (and growing) teammates. The HR Manager will play a critical role in continuing to make KPPS a premier destination and long-term home for talented, committed, culturally competent individuals. The HR Manager will report to the Managing Director of HR.

Duties and Responsibilities include, but are not limited to:

Payroll & Benefits Management

• Process claims resolutions, reconcile benefits statements, and approve invoices for payment
• Ensure the accurate payment of wages through effective collaboration with Principals, Directors of Operations, finance, talent, and recruitment staff
• Transmit twice-monthly payroll, through ADP Workforce Now
• Manage special situations including garnishments (e.g., child support, tax levies) and state agency requests (e.g., unemployment, disability, payroll taxes)
• Ensure accurate benefit enrollments and payroll deductions
• Provide personalized guidance and management of leave administration processes, to include FMLA, disability, parental/caregiver leave and other KPPS benefits
• Assist with and/or complete other duties and projects as assigned by Managing Director of Human Resources, COO or designated leadership team member

New Hire Onboarding Process

• Partner with talent to processes and onboard for KPPS
• Approve offer letters before they are sent to candidates, ensuring all required language is present, and that compensation aligns with KPPS model
• Collect employment and tax information
• Ensure background and reference checks are completed and filed
• Create new employee electronic files
• Oversee the completion of compensation and benefit documentation
• Partner with Operations to orient new employees to the organization (e.g., setting up a designated log-in, workstation, email address, etc.)
• Support new hires with questions regarding benefit enrollment process and deadlines
• Serve as a point person for all new hire questions
• Support Talent team in responding to candidate questions related to pay, benefits, etc.
• Ensure receipt of additional compensation outlined in offer letters (e.g., signing bonuses, relocation reimbursement, tuition reimbursement)
• Each Spring, send out offers to current employees who commit to returning for the following school year

Credentialing

• Initiate cost-codes for background checks and retrieve results
• Log receipt of clearance(s) and set renewal tracking calendar for new hires
• Maintain renewal tracking for returning employees through reminders and follow-up
• Report prohibitive list violations and other concerns to MDHR
• Collect proof of required credentials (e.g., degree, transcripts, licenses, certifications) from new hires

Employee Database and File Management

• Add new hires to ADP
• Provide new hires with directions and detailed support in
• Understanding specifics Company benefits and perks
• Enrolling in health benefits, voluntary plans (to include EOI instruction), retirement 403(b) programs etc.
• Direct deposit
• Maintain record keeping within ADP, ensuring employee names, job titles, compensation, and employment status are up to date
• Maintain accurate records of employee performance reviews
• Manage termination process to include updating electronic files and systems
• Initiate exit interviews and track trends
• Respond to employment verification requests
• Complete student loan waiver/forgiveness documents
• Respond to Act 168 inquiries

Qualifications, Skills, Qualities:

The ideal candidate is ambitious, strategic, eager to grow and learn, and excited to take on a new challenge. They must be diplomatic and enjoy establishing effective systems and relationships to achieve goals. The following key competencies are a must for this position:

✔ Highly Developed Interpersonal Skills: strong listener who is self-aware and able to pick up on verbal and non-verbal cues of others; shows respect to all individuals, no matter their position in the organization

✔ Strong Oral and Written Communication: Conveys compassion and care of employees; able to translate technical HR language to the average layperson

✔ Self Awareness: Able to receive and immediately respond to and/or apply correction and feedback with ease

✔ Prior Payroll Processing Experience: Preferably in ADP Workforce Now

✔ Prior FMLA and Leave Management Experience: Expert ability to explain intricacies of various leave offerings and track accordingly

✔ Project Management: Independently and collaboratively

In addition, the candidate must have the following qualifications:

• Authentic commitment to and passion for the KPPS mission and vision
• Demonstrated alignment with our KPPS core values: Cultural Competence, Children First, Ownership, Community
• Self-awareness and ability to reflect on your practice, biases, and leans
• Demonstrated commitment to inclusion, anti-racism, and eradicating anti-Blackness
• Desire to learn and grow
• Operates with a solutions-orientation; demonstrated ability to problem-solve and adapt to a changing landscape
• Detail and systems-oriented, able to develop and implement critical internal structures and processes
• Minimum of 3 years required HR experience (5 or more years preferred)
• PHR or SHRM-CP preferred (not required)
• Experience with ADP Workforce Now HRIS Platform
• Mastery of Microsoft Office (particularly Word, Excel, Outlook and PowerPoint) required; fluency with relationship databases (required); Familiarity with Google platforms is a plus.
• Bachelor’s Degree

Additional Information

Compensation

• Salaries at KPPS are competitive, equitable, and commensurate with experience. The salary range for this position is $70-$75K. all KPPS staff members enjoy a comprehensive benefits package, a 403B matching program, and access to free financial advising services.

• KIPP Philadelphia Schools is an equal opportunity employer. Employees are selected on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law.