Coconino County promotes a transformational leadership philosophy that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County’s respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision performs work of moderate difficulty in supporting and assisting criminal and civil attorneys; performs related work as assigned.
(Illustrative Only)
• Formats, composes and types correspondence and other documents from written drafts and verbal directives on routine to moderately complex legal documents and confidential matters
• Gathers, reviews and verifies case documentation
• Develops and secures evidence and documentation
• Prepares for depositions and trials
• Coordinates witness travel
• Prepares in-state and out-of-state subpoenas
• Secures defendants from other jurisdictions to resolve pending charges
• Conducts investigative research
• Trains and monitors interns and temporary personnel in legal functions
• Assists attorneys, witnesses and victims with coordination of criminal and civil case matters and documents for court proceedings
• Facilitates compliance with criminal and civil procedures in accordance with state and federal statute
• Maintains statutorily required confidentiality of case matters
• Verifies and validates court personnel and attorneys
• Files court documents both electronically and physically
• Receipts and processes emotionally traumatic and graphic material
• Enters data and tracks statistical information
• Participates in witness and victim interviews
• Processes criminal and civil case management documents
• Disseminates dispositional information
• Provides input and recommendations for revisions to procedure manuals
• May receive payments and reconcile accounts
• May answer phones
• Performs other duties as assigned
Essential functions of the position include but are not limited to: sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist, elbow/shoulder) for computer work, filing; vision acuity (near/far) for computer work and filing; hearing and speech for ordinary conversations; finger dexterity for typing.
Three years experience in a clerical or administrative position in a legal environment; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
This position is non-exempt from overtime.
The ideal candidate will have several years of experience working in direct support of a criminal attorney and also have the ability to multitask; to work with and for the various indigent populations of Coconino County and possess the skills necessary for dealing with individuals of varying races, genders, ethnicity, and ages, some of whom may have physical or emotional problems and who appear to be difficult, confused or hostile, must be a team player who works well with others, must possess the ability to think quickly on their feet and be a self starter who takes initiative.
Preferred qualifications include strong organizational and multitasking skills and three years of direct attorney support.
• Considerable knowledge of:
– Business English, spelling, arithmetic, punctuation and grammar
– Office practices and procedures
– Legal procedures and terminology
• Working knowledge of:
– Audio/visual equipment and software programs and preparation of same
• Skill in:
– Use of word processors, computer systems and other office machines
– Report preparation
• Ability to:
– Compose correspondence dealing with legal and complex matters
– Maintain composure working with individuals in a heightened emotional state under strict time constraints
– Field complaints and concerns from the public specific to the office and elected official
– Understand legal procedures and terminology
– Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
– Prioritize, plan and carry out assignments
– Work safely and support the culture of workplace safety
– Communicate effectively with law enforcement agencies, court personnel, victim witness advocates, defense counsel, witnesses, victims, defendants, probation, pretrial services, other county departments and the public
– Establish and maintain effective working relationships with employees, other agencies and the public
– Follow written and verbal instructions
– Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
Elective Coverage
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