The County of San Mateo District Attorney’s Office is accepting applications for the position of Legal Secretary. Depending on qualifications, the vacancy may be filled at the Legal Secretary I or Legal Secretary II level. To learn more about the District’s Attorney’s Office please visit: https://da.smcgov.org.
Legal Secretary I ($30.25-$37.83 Hourly) is the entry level in this specialized secretarial series. It is designed to allow an experienced incumbent with either well-developed office administrative or secretarial support skills to learn the terminology, formats and procedures in the legal secretarial field, or an incumbent with knowledge of legal office terminology, formats and procedures to learn office administrative and secretarial support skills. This class is flexibly staffed with Legal Secretary II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class.
Legal Secretary II ($33.68-$42.12 Hourly) is the journey level class of this series, fully competent to independently perform a wide range of legal secretarial support work. General procedures and guidelines are normally established by the secretarial lead or the attorney to which assigned; however, day-to-day activities may require the use of initiative and independent judgment. Responsibilities include regular contact with County staff and outside agencies in situations where tact and discretion are important.
The ideal candidate for this position will have:
Note: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
Legal Secretaries perform varied and responsible legal secretarial duties including but not limited to the following:
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Legal Secretary I: One year of EITHER secretarial and office administrative experience equivalent to the County’s class of Secretary OR legal office support experience.
Legal Secretary II: Two years of experience in providing legal secretarial and office administrative support to one or more attorneys and related support staff.
Knowledge of:
Skill/Ability to:
Note: Specific positions may require skill in taking dictation at a rate of 80 words per minute by hand or stenographic machine and transcribing it accurately.
Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination.
Responses to the supplemental questions on the online application must be provided. Resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (weight: pass/fail) based on the candidates’ application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%).
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in County of San Mateo, California and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County’s website, you may click the “Apply” button above or below. If you are not on the County’s website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE:
Final Filing Date: Wednesday, February 15, 2023 by 11:59 PM PST
Application Screening: Week of February 27, 2023
Panel Interviews: Week of March 13, 2023
The County of San Mateo may require that all employees provide proof of COVID-19 vaccine. Employees hired into specified health care facilities and other high-risk settings where there is potential for frequent COVID-19 exposure to staff and highly vulnerable patients are required to provide proof of COVID-19 vaccination. For more specific information, please refer to the County’s COVID-19 Vaccine and Testing Policy.
HR Contact: Ximena Burns (020223) (Legal Secretary I/II – E377/E378)
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