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This position provides administrative assistant support to three Directors and two Sr. Mgrs. Position requires an individual who has excellent interpersonal and communication skills, highly dependable, ability to work independently and effectively with a high level of flexibility in prioritizing tasks and schedule.
Position requires flexibility to adapt start/stop time hours and work overtime.
Position involves high volume of calendar management activity which includes ability to re-work and de-conflict calendar schedule and identify knowledgeable individuals to attend meetings supporting the Directors. Arrange travel plans (domestic and international as well as ground transportation) that often require multiple changes to meet changing business schedule; assemble and provide all necessary travel documentation and business material needed prior to travel. Responsible for processing expense reports in Concur as well as reconciling corporate travel card.
Standard administrative duties include tracking action items and follow-up to ensure actions are completed on-time, setup and support of a variety of meetings including catering arrangements, visit requests, conf. room and guest office arrangements, electronic equipment, arrange & start VTC’s, Skype, and or Teams meetings, setup and support of a variety of meetings involving LM and External Customer attendees. Proficiency in use of Microsoft Office software. The selected individual will be required to perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction. Perform additional special assignments as required.
