LORIAN HEALTH Hiring for Executive Assistant Sales and Marketing Job at San Diego, CA Full Time

Executive Assistant- Sales and Marketing Department

What We Offer:

We offer a comprehensive employee benefits package that includes, but is not limited to:

• Health, Dental, Vision, paid Life Insurance, Short-Term, Long-Term Disability, Basic Life and AD&D and Voluntary Life Insurance, 401K with 4% company match
• Competitive pay
• Paid vacation, holidays, and sick leave

Full time includes company health insurance, dental insurance, vision insurance, paid life insurance, supplemental insurance and 401(k) plan with 4% match, as well as annual accrual of 10 vacation days, 6 sick days, 9 holidays.

• Medical, Dental & Vision Coverage
• Matching 401k
• Paid Time Off & Paid Holidays
• Employee Referral Incentive
• Employee Assistance Program
• Group Life and AD&D Insurance

What You Will Be Doing:

Job Summary

• The Executive Assistant supports the Director of Sales and Marketing (DSM) and the Sales Department.

Responsibilities

Administrative Support

• Daily, weekly and monthly report generation
• Manages DSM appointment calendar, schedule of events and incoming email correspondence
• Assists with managing workflow
• Manages medical director documentation and invoices for each market
• Manages initial correspondence with insurance payers to the point of contract execution
• Supports Contracting Specialist who reports to the DSM
• Coordinates sales incentives acknowledging performance
• Coordinates birthday recognition’s for clients and internal staff
• Expense report reminders to sales staff and expense management for the DSM
• Assists sales staff with credentialing requirements and renewals to provide vendor access to hospitals
• Researches potential facilitation partners in each region including outpatient service providers and mobile physician groups

Travel

• Travels as needed to support DSM and Sales Department
• Coordinates all travel arrangements for the DSM and sales department
• Coordinates other department executives travel as requested by DSM

Meeting and Event Coordination

• Manages meetings and Special Event coordination
  • Reserves venues and conference rooms
  • Coordinates invitations
  • Coordinates travel arrangements when necessary
  • Attends monthly sales meetings in each market; keeps minutes; prepares meeting materials and PowerPoint presentation for DSM
  • Manages monthly sales meeting follow-up. Holds all attendees accountable to completing assigned follow up tasks before the next meeting or agreed upon deadlines.
  • Schedules all meetings and calls (when calls feature other departments of the company, works with various assistants to coordinate schedules to accommodate).
  • Manages standing meetings that include the DSM, Sales team and other department executives and team members.
  • Manages preparation for internal and external appointments including conference calls and circulating schedules/ agendas.

Marketing

• Manages vendor relationships with marketing and graphics agencies, printers, etc.
• Shops for best pricing and service options
• Ordering and inventory management of all marketing materials
• Develops and edits all internally generated marketing filers and forms used by the sales department (handles basic graphic design)
• Researches and coordinates external advertising efforts
• Oversees website improvements – contributes creative input and works closely with company webmaster and design team. Oversees company reputation management program including:
  • Patient reviews utilizing 3rd party vendor
  • Online reviews from social media and google
• Develops and manages digital company newsletter to be distributed monthly.

Required Education and Experience

• College graduate
• Three years minimum administrative experience supporting a VP or director level executive and related department in fast-paced work environment
• Expert with Outlook, Google calendar, Google tools, MS Office including Word, Excel and PowerPoint
• Fluent with the internet and internet culture, able to research anything effectively online
• Daily use of mobile software & apps
• Proof of eligibility to work in the United States is required.

Additional Qualifications

• Administrative experience in home health (preferred)
• Sales experience (preferred)
• Typing speed 50 wpm (preferred)
• Dependable and reliable
• Self-starter with excellent organization skills; able to anticipate needs and be proactive
• Strong oral and written communication and interpersonal skills; comfortable and efficient in team environment
• People-oriented – enjoys interacting with people and working on group projects
• Adaptable/flexible – enjoys doing work that requires frequent shifts in direction
• Supervisory experience within an administrative setting, with strong people management skills is a plus
• Detail-oriented – can focus on the details of work not just the big picture
• Autonomous/Independent – enjoys working with little direction
• High stress tolerance – thrives in a high-pressure environment
• Hardworking, creative, and professional
• Ambitious, self-motivated, always keen to learn and improve
• Able to initiate complex, high-level, multi-phase tasks and see them through to completion with minimal assistance
• High bar for professionalism, and confidentiality with the ability to exercise good judgment and discretion

Physical Requirements

• Ability to sit at desk for long periods of time
• Ability to travel throughout the company’s Southern California and Las Vegas, Nevada regions occasionally
• Ability to occasionally work outside of office hours, including weekends as needed

Work Environment

• Office environment

Equipment Used

• Standard office equipment such as computer, laptop, phone, cell phone fax, and copier.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.

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