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Qualifications:
Required:
Experience with Account Payables and Receivables
Experience with financial software
General knowledge of the GL
Data Entry experience
Ability to operate a computer, specifically Microsoft Office (Outlook, Word, Excel)
Valid Driver’s License and clean driving record
High School Diploma or equivalent
Preferred:
Bachelor’s Degree in Accounting or a related field
Roles: The employee is expected to play a role in these areas to achieve specific targets and goals.
AR*: Obtain revenue by verifying transaction information; computing charges and refunds; prepare and mail invoices; identifying delinquent accounts and insufficient payments; resolve account discrepancies by reconciling statements and transactions; collect revenue by reminding delinquent accounts and notifying customers of insufficient payments; verify if sales tax is applicable and correct tax rate is being applied.
AP*: Charge expenses to accounts and cost centers by analyzing invoice/expense reports; record entries; maintain accounting ledgers by verifying and posting account transactions.
Payroll*: Collect and summarize timekeeping information; Obtain supervisory approval of time card discrepancies; Obtain overtime approvals; Print and issue paychecks; Process direct deposit payments; Calculate and deposit payroll taxes; Process employment verifications; Process and issue annual W-2 forms to employees.
Taxes (Quarterly & Monthly)*: Complete compilations, reviews, and audits; Tax planning & projections; Preparation of tax returns; Monthly & quarterly review of data; Preparation & review of quarterly payroll & sales tax returns; Year-end journal entries and reconciliations.
Reports*: Create and generate reports to show the financial position, financial performance, and cash flows of the business; Issue timely and complete financial statements; Coordinate the preparation of the corporate annual report; Calculate and issue financial and operating metrics; Manage the production of the annual budget and forecasts; Calculate variances from the budget and report significant issues to management; Provide for a system of management cost reports; Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations.
Budgets*: Manage the production of the annual budget and forecasts; Create an estimate of costs, revenues, and resources over a specified period, reflecting a reading of future financial conditions and goals.
Bookkeeping*: Systematically record all financial aspects of business transactions in appropriate books of account; Tag and monitor fixed assets; Monitor debt levels and compliance with debt covenants; Issue invoices to customers; Conduct a monthly reconciliation of every bank account; Conduct periodic reconciliations of all accounts to ensure their accuracy; Issue financial statements; Assemble information for external auditors for the annual audit; Calculate and issue financial analysis of the financial statements; Maintain an orderly accounting filing system; Maintain the chart of accounts.
Vendor/Customer Maintenance*: Verify vendor and customer information and update when necessary. Make sure all pertinent forms are valid and attached.
Banking*: Ensure that periodic bank reconciliations are completed; Ensure that required debt payments are made on a timely basis; Monitor cash balances and cash forecasts; Arrange for debt and equity financing; Invest funds; Pay supplier invoices in a timely manner; Pay any debt as it comes due for payment.
Collections*: Stratify collection activities to maximize cash receipts; Issue dunning letters to overdue accounts; Use skip tracing techniques to locate customers; Contact customers regarding overdue accounts and determine reasons for non-payment; Issue payment commitment letters; Negotiate the return of unpaid merchandise; Repossess merchandise when payment is unlikely; Monitor cash on delivery or COD roll payments; Issue credit hold notifications; Coordinate customer credit changes with the credit department; Maintain accurate records about the customer payment status.
Cashflow Management*: The management and analysis of a company’s cash flows. Careful cash flow management allows a company to estimate the amount of cash it will have on hand at any one time, project trends in cash inflow and outflow, and evaluate whether a shortfall or surplus in cash could occur; Receivable days, payable days, daily turns.
Financial Forecasting*: Assist in formulating the company’s future direction and supporting tactical initiatives; Monitor and direct the implementation of strategic business plans; Develop financial and tax strategies; Manage the capital request and budgeting processes; Develop performance measures that support the company’s strategic direction.
Other duties as assigned
*Accountability: Protect the organization’s value by keeping information confidential; accomplish accounting and organization mission by completing related results as needed.
Skills & Abilities:* Level of Importance:*
Highly self-motivated HIGH
Organized HIGH
Attention to detail HIGH
Punctual HIGH
Thorough HIGH
Excellent verbal and written communication HIGH
Advanced math skills HIGH
Able to prioritize and multi-task HIGH
Effectively work in a team atmosphere HIGH
Ability to analyze information HIGH
Positive attitude HIGH
Customer service HIGH
*Additional skills may be required to perform tasks specific to work location, department, or line of business
Metrics for Achievement:
AR: All applicable fees are applied to invoices, verified for accuracy, and sent to the customer within 2 business days after shipment. Month-end statements are produced and reviewed prior to being sent. All past-due accounts are notified and notations have been noted.
AP: All invoices are verified to the PO and posted to the proper period, GL account, and profit center. Vendor statements are verified to invoices posted in the system.
Payroll*: Payroll is completed on time; Direct deposits are processed and check stubs are distributed; Paper checks are printed and distributed; Taxes are deducted and dealt with in the proper manner.
Taxes (Quarterly & Monthly)*: Complete compilations, reviews, and audits; Tax planning & projections; Preparation of tax returns; Monthly & quarterly review of data; Preparation & review of quarterly payroll & sales tax returns; Year-end journal entries and reconciliations.
Reports*: Reports are generated correctly; Reports are reviewed and distributed.
Budgets*: Budgets are calculated and are feasible; Financial goals and company interests are considered when calculating the annual budget.
Bookkeeping*:
Vendor/Customer Maintenance*: Verify vendor and customer information and update when necessary. Make sure all pertinent forms are valid and attached.
Banking*:
Collections*: Customers are notified of overdue accounts; Warnings are sent to customers; Payment is collected from customers by the most effective means.
Cashflow Management*:
Financial Forecasting*:
- Business owners feel confident in their ability to manage and oversee assigned functions. They do not feel the need to get involved and feel as though they can trust your judgment.
- All company personnel feels as though you are a cooperative team member and can rely on you to follow through to get the job done.
- Customer and L&P Global Security personnel who communicate with you appreciate your level of support and hospitality.
- You have a ‘let’s make it work’ attitude and are solution-oriented, always considering what’s best for the company.
Job Type: Full-time
Pay: $60,000.00 – $80,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Relocation assistance
- Vision insurance
- Work from home
Physical setting:
- Office
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Dallas, TX 75248: Reliably commute or planning to relocate before starting work (Required)
Experience:
- GAAP: 1 year (Required)
License/Certification:
- CPA (Preferred)
Work Location: In person
