Lutheran Rehabilitation and Skilled Care Center Hiring for HR/AP Specialist at Worcester, MA Full Time

JOB TITLE: HR/AP Specialist

REPORTS TO: Administrator and Senior Director, Business Office

DEPARTMENT: Administration

LOCATION: Lutheran Rehab in Worcester MA

FLSA:

Summary: The HR/AP Specialist is responsible for the coordination and processing of a weekly payroll and processing accounts receivable for an approximately 250 staff of a short-term rehab and memory care skilled care center.

Essential Responsibilities:

Payroll:

• Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, benefits, new hires, terminations and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.
• Reconciles payroll to the general ledger and monthly bank statements.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Records and processes federal and state payroll tax deposits.

· Enter management time sheets, enter vacation/sick, enter baylor, review all department time sheets for accuracy, edit system coding as needed, complete Actual Vs Budget report for final approval prior to transmission.

· Verify /track referral and sign on bonus, fill out PAFS and pay accordingly.

· Complete weekly payroll report, monthly payroll summary and deduction tracking report. (monthly reports updated weekly)

· Submit funds to 403(b) provider.

· Complete direct deposit, rental and evaluation reports weekly.

· Complete accrual reports monthly.

· Generate list of staff worked on Thursday for COVID reporting.

· Monthly reconciliations: Benefits, Amazon bill, Pcards.

· Enter new insurance enrollments/terminations/changes into the insurance company portals.

AP:

· Verify invoices go through PO system tracking, enter data to PCC daily if possible. Complete a check run weekly. Reconcile AP checklist monthly. Follow up on vendor inquiries and assist in reporting as needed. (COVID/Reno) Respond to requests for documentation during audits. Mail AP checks when they come in.

· Run and review PBJ quarterly.

· File all AP and employment information into files timely.

HR Administration:

· Prepare annual and 90 day evaluations for managers monthly.

· Complete income verifications and reference inquiries.

· Check DUA site and respond accordingly on a weekly basis.

· Respond to employee inquiries regarding benefits and payroll related questions.

· Keep HR files in compliance.

· Administer PFML/STD to staff and let management know of approval dates.

· Complete I-9 paperwork.

· Complete CORI paperwork.

· Prepare for orientation presentation weekly.

· Create name tags.

· Performs other duties as assigned.
Required Skills/Abilities:

• Excellent organizational skills and attention to detail, extremely reliable and trustworthy.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll software and accounting software.

Education and Experience:

• High school diploma or equivalent required.
• Two years of experience in accounting or bookkeeping with at least six months of experience in payroll preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Job Type: Full-time

Pay: $25.00 – $29.00 per hour

Benefits:

Schedule:

Work Location: One location