MAB Community Services Hiring for HR Assistant at Allston, MA Full Time

SUMMARY

If you love assisting people, are excellent at multitasking, and want a career in human resources, then we have the perfect job for you!

Join our collaborative HR team who will welcome the support and engagement this position will offer. The successful candidate is organized and motivated, able to work at a fast pace without sacrificing quality of work, and able to anticipate what documents and information are needed for other members of HR to do their jobs. The HR Assistant is able to practice discretion any time they learn private information, and always maintain confidentiality regarding employee and other confidential information. The HR Assistant will provide a variety of administrative, technical and compliance support to the HR division of MAB; will also complete projects, and assignments necessary to provide excellent service to our employees.

DUTIES AND RESPONSIBILITIES:

Provide a variety of administrative, technical and compliance support to MAB colleagues and other members of the HR Team. Complete day-to-day data entry of employee information into ADP.

Maintain, scan, and file employee records, including electronic record keeping once the electronic record keeping system is live. Assist with its implementation, as requested.

Examine employee files or other relevant documentation to be able to answer general inquiries and provide appropriate information to authorized persons.

Complete monthly reporting including regarding the status of employees’ completion of required certifications, like CPR/FA, Medication Administration Program (MAP), I-9 expirations, and other compliance related reports, etc.

Track the status of required staff training, run/provide reports to managers, and track performance evaluations.

Assist with the auditing/record keeping of invoices related to the HR function (i.e., health/dental/disability insurance, etc.)

QUALIFICATIONS: EDUCATION, EXPERIENCE AND COMPETENCIES

• Requires a High School diploma; an associate degree is desired, or related courses (post high school), and one to two years’ experience as an HR Assistant or in a related position or apprenticeship.
• Highly organized, detail oriented, friendly, and independent worker/problem solver
• Basic knowledge of business and/or HR functions.; understands or has the ability to learn a variety of compliance-related / regulatory requirements.
• Understanding of ADP Workforce Now a plus, or ability to learn quickly.
• Ability to read/interpret business materials, compliance/regulatory requirements, and MAB policies/procedures.
• Basic knowledge/experience using Microsoft office programs, computer applications and HR-specific software.
• Interpersonal/communication skills, written and verbal; able to interact with all employees from various backgrounds and experiences; able to Interact with colleagues in a respectful and positive manner and respond to inquiries in a timely manner; able to develop and maintain positive working relationships with managers, colleagues, employees, and others.
• Ability to learn new tasks and to perform tasks under tight deadlines. Ability to work independently once trained. Ability to manage shifting priorities, effectively, often under time constraints.
• Ability to resolve questions/issues or escalate them as is appropriate

Perform other duties and responsibilities as responsibilities necessitate.

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Leadership: 1 year (Preferred)

Work Location: One location