Macfarlane Ferguson & McMullen Hiring For Account Payable Specialist at Tampa, FL, United States Full Time

Job Description

Macfarlane Ferguson & McMullen, is a leading full-service Florida law firm that has been serving its clients since 1884. We are currently seeking an Accounts Payable Specialist in the Finance department. The role will reside in our downtown Tampa office and will be responsible for providing administrative, accounts payable, including monitoring telephone and email requests, reviewing and processing invoices, processing expense reports, and processing various local vendor invoices. The Accounts Payable Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, and staff, and maintaining an atmosphere of teamwork and continuous improvement.Key responsibilities of this position include:

• Monitor accounting telephone and email correspondence and address questions and requests according.
• Process Conflict requests
• Handle all Accounts Payable vendor telephone, mail, and email correspondence.
• Review billable and non-billable check requests for processing, as well as rush check requests processing.
• File Sales and Use Tax Return
• E-filing Disbursement entry and reconcile to bank account
• Wires (enter or approve)
• Annual 1099’s
• Review attorney and staff expense reports for accuracy and compliance.
• Handle vendor billable and non-billable invoices, review coding and approvals, including electronic invoices.
• Research vendor past due statements.
• Reconcile vendor statements to open accounts payable invoices.
• Monitor and follow up on uncashed checks to vendors
• Print and distribute various monthly reports.
• Handle various reporting and research projects.

Qualifications (Experience, Knowledge, Skills & Abilities):

• High School Diploma or equivalent
• Two- or four-year college degree preferred or prior experience as an accounts payable specialist.
• Prior law firm accounting department experience in accounts payable preferred
• Working knowledge of law firm accounting software and CMS accounting software preferred
• Proficiency in Microsoft Office applications, including Word, Outlook and Excel
• Excellent oral and written communication skills
• Ability to read, comprehend and follow instructions
• Ability to work independently and with a team
• Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners
• Identify issues and problems with assignments
• Ability to manage multiple priorities and adjust to changing priorities in a professional manner
• Strong organizational skills
• Ability to prioritize multiple projects with specific deadlines; strong attention to detail
• Ability to deal with stress around deadlines
• Commitment to professional growth and development

Job Type: Full-timePay: $15.00 – $22.00 per hourBenefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Work Location: One location