Maine College of Art & Design Hiring for Executive Assistant to the President at Portland, ME Full Time

Position Overview

Maine College of Art & Design (MECA&D) seeks an experienced administrative professional to
serve as Executive Assistant to the President. This professional and highly confidential position, reporting directly to the President, will
provide administrative support for the Executive Office with responsibility for the following: day-to-day administration of the
President’s initiatives, responsibilities, and schedule; managing written communications; and serving as the President’s liaison with
a variety of internal and external constituencies. This position also assists with internal and external marketing and communications, as
well as with administrative functions to support institutional advancement and partnerships. Maine College of Art & Design recognizes
that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social
responsibility. All employees are expected to actively support these values.

Position Details

• Serve as
  primary liaison for the President’s Office, ensuring seamless coordination of the President’s initiatives and responsibilities;

• Manage the President’s strategic communications, including drafting and/or proofreading written communications such as emails,
  letters, remarks, presentations, reports, and marketing collateral; sending college-wide emails on behalf of the President; and representing
  the President in communication with internal and external stakeholders;

• Support content development for internal and
  external communications, including press releases, news stories, and website updates;

• Support the President’s
  advancement and fundraising by maintaining relationships and documenting updates in the constituent management database;

• Work closely with the Advancement team to support the institution’s capital campaign;

• Coordinate meeting agendas
  for the President’s External Relations and Operations Working Group meetings and ensure that meeting notes are recorded and
  distributed as appropriate and that agreements and task assignments are completed;

• Manage President’s calendar and
  daily schedule, as well as travel arrangements as needed;

• Manage access to and meetings with the President by prioritizing
  the President’s schedule, identifying the objectives of a meeting, and ensuring that the President is fully prepared in advance;

• Participate in meetings with the President to document next steps and ensure appropriate and responsive follow-up and
  accountability;

• Assist in special meetings and events planning and implementation, occasionally requiring time outside of
  regular working hours;

• Perform, direct, or report on special studies, projects, and assignments, as requested by the
  President;

• Assist with the administration of Board of Trustees operations and provide support to the Executive Operations
  Director as needed;

• Collaborate with and provide backup support for the Executive Assistant to the Executive Vice
  President.

Qualifications, Experience, Skills & Abilities

Qualifications: 

• Bachelor’s degree and strong academic background or equivalent work experience.

Experience: 

• 3+ years of related work experience preferred;

• Experience in a higher education, communications, non-profit,
  or corporate organization with comparable complexity preferred;

• Practiced writing skills using the ability to collaborate
  and write for a variety of audiences required;

• Deft computer skills demonstrating comfort with standard office software
  packages (Word, Excel, PowerPoint, Google, etc.).

Skills and Abilities: 

• Ability to work
  cooperatively across departments, to communicate effectively, and to build relationships across all MECA&D constituencies;

• Superb analytical, research, advocacy, and problem-solving skills;

• Confidence and the ability to take
  initiative;

• Self-motivation with a flexible and highly organized workstyle;

• A commitment to and
  appreciation for the importance of diversity and inclusion in higher education;

• Discretion and the ability to handle
  confidential and sensitive matters appropriately;

• The highest standard of personal ethics and integrity, and a sense of
  humor.

The Institution Maine College of Art & Design is an independent college of art and design located in the center
of the thriving arts district of Portland, Maine. Established in 1882, the College currently enrolls approximately 550 students, the
majority of whom are in the undergraduate program. About 1,000 students take classes through MECA&Dʼs Continuing Studies Program
annually. MECA&Dʼs Joanne Waxman Library is an important resource of art and design oriented books and periodicals for the region. The
Institute of Contemporary Art at MECA&D is a vibrant site for the exhibition of contemporary art. MECA&D is characterized by its
intimate learning community, its interdisciplinary nature and the breadth of its programs. It confers the degrees of Bachelor of Fine Arts
in eleven majors, Master of Fine Arts in Studio Art, Master of Arts in Teaching, and the Salt Graduate Certificate in Documentary Studies.
Our goal at MECA&D is to teach each student how to transform aspirations and values into a creative practice that serves as the
foundation for a lifelong pursuit of personal and professional goals. Maine College of Art & Design is accredited by the New England
Commission of Higher Education (NECHE) and the National Association of Schools of Art and Design (NASAD). The Collegeʼs accreditation status
with both agencies was renewed in 2016. Strategic Direction

MECA&D’s strategic plan: Envisioning Our Future 2027plan builds on
our historic positioning in Portland’s arts district, a shared strategic vision, and proven ability to embrace change. 

Strategic Goal 1 – ACADEMIC EXCELLENCE

CHARGE: Maine College of Art & Design will cultivate the highest
standards in teaching and learning in art, design, and media, and will be recognized for its students’ cultural contributions. The
College will be known as an educational leader in the programs it offers, creating and continually improving a relevant, culturally
inclusive, and distinctive curriculum that enables students to reach their potential in an ever-changing world.

Strategic Goal 2 –
DEVELOP A CULTURE OF EQUITY AND BELONGING 

CHARGE: Maine College of Art & Design’s commitment to
equity and belonging will inform all aspects of the College. By focusing on building authentic relationships, we will serve as an incubator
around these ideas both for our College community and for the greater region of Portland. We believe placing these values at the forefront
of our work cultivates artists who are true agents of change and connects our community to the world in meaningful ways.

Strategic
Goal 3 – BROADEN OUR REACH: ONLINE LEARNING AND NEW PROGRAMS

CHARGE: Maine College of Art & Design will develop
new programming via online learning, hybrid, and in-person modalities to further our mission of educating students and designers for life;
expand our audience and community; generate additional revenue streams; and provide for the future adaptability of the College. The College
will approach this endeavor within a comprehensive planning time frame.

Strategic Goal 4 – CREATE LIVING AND LEARNING
CENTERS

CHARGE: Maine College of Art & Design will develop a concept for living & learning facilities
that reflects MECA&D’s mission and values to provide students with the necessary resources to become artists for life. 

Strategic Goal 5 – SUSTAINABILITY

CHARGE: An essential principle of our Strategic Plan is to ensure Maine College
of Art & Design’s long-term financial sustainability. As informed by investments required by the other strategic goals, data, and
qualitative metrics, we will develop a financial framework and a series of revenue-focused strategic priorities in support of sustainable
results to strengthen the College’s financial position for the long term.

Compensation & Benefits

This is a
full-time, year-round position. Compensation ranges from $50,000 to $60,000, based on experience. A comprehensive benefits package is
offered, including health, dental, vacation, sick time, and retirement benefits.

Paid time off includes 4 weeks of vacation, 12 sick
days, 5 days of Maine Earned Paid Leave, 12 holidays, and more.

To Apply

Applications will be reviewed
beginning immediately and will be accepted until a hire is made. Application materials must be sent digitally in a single PDF, not to exceed
a 25MB file size. Please email the document to [email protected].
Place “Executive Assistant to the President [Last Name, First Name]” in the subject line. 

The PDF must include:

1. An application/cover letter that describes how the candidate’s experience, accomplishments, and qualifications intersect
   with the listed position description; 

2. A resumé/curriculum vitae; 

3. A diversity
   statement; 

4. A list of four references with contact information, one of which should be a prior supervisor and/or
   professor.