Management Analyst 1 (Social Services) Full Time

Management Analyst 1 (Social Services)

Job ID: 107330

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We’re always looking to improve. That’s the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Tuesday, February 20, 2024.

PAY AND BENEFITS

Annual Pay Range: $62,238.59 – $78,974.69

Hourly Pay Range: $31.917226 – $40.499840

Salary offers will be made within the posted pay range and will be based on a candidate’s experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee’s date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month

• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals in compliance with https://dochub.clackamas.us/documents/drupal/a51ff5d3-d243-49ba-aa11-15324f4c0bf8! This means you have access to vacation time at time of hire.

• 8 hours of sick accrued per month

• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)

• OPSRP members get vested after five years of contributions or when they reach age 65

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage

• A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan

• A variety of additional optional benefits (see links below for additional information)

This is a Full Time County position represented by the Employees’ Association.

https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Clackamas County’s Social Services Division is seeking an experienced, detail oriented individual to join their contracts team as a Management Analyst 1 within their Administrative Division. The position’s primary responsibility consists of contract support for transportation programs within Social Services. This Management Analyst 1 will also be a liaison with State and Federal funding contacts, as well as with multiple County departments, such as Procurement to complete Requests for Proposals or Qualifications (RFPs or RFQs) for goods and services. The Management Analyst 1 will also monitor contracted services, assist with reporting to State and Federal funding sources, and assist with other contract, billing, and reporting functions, including transportation billings and reporting.

This is a great opportunity for a professional looking to build upon their administrative or management support experience while playing an important part in a service-oriented team.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position

• Experience with administrative or management support in areas of administration, programming, finance, budgeting, contracts, and/or other specialty areas

• Experience with management of existing agreements, including payments, reporting and compliance requirements

• Familiarity with federal and state funding processes

• Experience negotiating contractual agreements and sub-recipient agreements, including procurement, contract terms and conditions

• Experience in effective research techniques, methods and procedures

• Ability to prepare clear, accurate and concise reports in a timely manner

• Ability to communicate complex requirements to partners and peers

• Effective verbal and written communication skills

• Must pass a post-offer, pre-employment drug test. https://dochub.clackamas.us/documents/drupal/69fd8013-4594-4afd-bee9-f1e0aeab42ea

• Must pass a criminal history check which may include national or state fingerprint records check

• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver’s license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673.

Preferred Special Qualifications/ Transferrable Skills:*

• Experience with database administration

• Strong computer skills, including experience with Microsoft Word, Excel, and Access

*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Job duties may include but are not limited to the following:

• Develop bid specifications for Requests for Proposals or Qualifications; Solicit, review and recommend selection of bids; Prepare, negotiate, and administer contracts and interagency cooperation agreements; Monitor contract expenditures and compliance with terms of agreement; Serve as liaison with service providers; Act as primary contract support for transportation programs.

• Prepare program budgets; Analyze and make recommendations on budget requests; Monitor and control expenditure for compliance with budget; Process transactions; Forecast revenues.

• Coordinate, prepare, and submit grant applications for transportation and other services; Ensure compliance with grant reporting requirements; Serve as liaison with granting agency.

• Coordinate outreach and promotional efforts for transportation programs, conduct surveys and analyze for future service recommendations, complete annual reports. Prepare and present reports at public meetings as requested.

• Provide administrative support to website updates for transportation services and for internal and external Social Services county websites. Work with management and staff to obtain accurate information about programs and services and facilitate updates to ensure information available to partners and the public is current and timely.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 37.5 hours during a standard workweek of Monday through Thursday (Fridays off):

• Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

• This position is eligible for hybrid on-site/telework subject to the

Preferred Special Qualifications/ Transferrable Skills:*

• Experience with database administration

• Strong computer skills, including experience with Microsoft Word, Excel, and Access

*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Job duties may include but are not limited to the following:

• Develop bid specifications for Requests for Proposals or Qualifications; Solicit, review and recommend selection of bids; Prepare, negotiate, and administer contracts and interagency cooperation agreements; Monitor contract expenditures and compliance with terms of agreement; Serve as liaison with service providers; Act as primary contract support for transportation programs.

• Prepare program budgets; Analyze and make recommendations on budget requests; Monitor and control expenditure for compliance with budget; Process transactions; Forecast revenues.

• Coordinate, prepare, and submit grant applications for transportation and other services; Ensure compliance with grant reporting requirements; Serve as liaison with granting agency.

• Coordinate outreach and promotional efforts for transportation programs, conduct surveys and analyze for future service recommendations, complete annual reports. Prepare and present reports at public meetings as requested.

• Provide administrative support to website updates for transportation services and for internal and external Social Services county websites. Work with management and staff to obtain accurate information about programs and services and facilitate updates to ensure information available to partners and the public is current and timely.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 37.5 hours during a standard workweek of Monday through Thursday (Fridays off):

• Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

• This position is eligible for hybrid on-site/telework subject to the

Preferred Special Qualifications/ Transferrable Skills:*

• Experience with database administration

• Strong computer skills, including experience with Microsoft Word, Excel, and Access

*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Job duties may include but are not limited to the following:

• Develop bid specifications for Requests for Proposals or Qualifications; Solicit, review and recommend selection of bids; Prepare, negotiate, and administer contracts and interagency cooperation agreements; Monitor contract expenditures and compliance with terms of agreement; Serve as liaison with service providers; Act as primary contract support for transportation programs.

• Prepare program budgets; Analyze and make recommendations on budget requests; Monitor and control expenditure for compliance with budget; Process transactions; Forecast revenues.

• Coordinate, prepare, and submit grant applications for transportation and other services; Ensure compliance with grant reporting requirements; Serve as liaison with granting agency.

• Coordinate outreach and promotional efforts for transportation programs, conduct surveys and analyze for future service recommendations, complete annual reports. Prepare and present reports at public meetings as requested.

• Provide administrative support to website updates for transportation services and for internal and external Social Services county websites. Work with management and staff to obtain accurate information about programs and services and facilitate updates to ensure information available to partners and the public is current and timely.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 37.5 hours during a standard workweek of Monday through Thursday (Fridays off):

• Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

• This position is eligible for hybrid on-site/telework subject to the

Preferred Special Qualifications/ Transferrable Skills:*

• Experience with database administration

• Strong computer skills, including experience with Microsoft Word, Excel, and Access

*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Job duties may include but are not limited to the following:

• Develop bid specifications for Requests for Proposals or Qualifications; Solicit, review and recommend selection of bids; Prepare, negotiate, and administer contracts and interagency cooperation agreements; Monitor contract expenditures and compliance with terms of agreement; Serve as liaison with service providers; Act as primary contract support for transportation programs.

• Prepare program budgets; Analyze and make recommendations on budget requests; Monitor and control expenditure for compliance with budget; Process transactions; Forecast revenues.

• Coordinate, prepare, and submit grant applications for transportation and other services; Ensure compliance with grant reporting requirements; Serve as liaison with granting agency.

• Coordinate outreach and promotional efforts for transportation programs, conduct surveys and analyze for future service recommendations, complete annual reports. Prepare and present reports at public meetings as requested.

• Provide administrative support to website updates for transportation services and for internal and external Social Services county websites. Work with management and staff to obtain accurate information about programs and services and facilitate updates to ensure information available to partners and the public is current and timely.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 37.5 hours during a standard workweek of Monday through Thursday (Fridays off):

• Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

• This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department’s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

http://www.clackamas.us/diversity/

ABOUT THE DEPARTMENT

The Social Services Division provides assistance to seniors, people with disabilities, veterans, and low-income residents of Clackamas County.

Social Services is a Division of the http://www.clackamas.us/h3s/

http://www.clackamas.us/socialservices/.

Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.

Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.

Vision Statement: Individuals, families, and communities are resilient and thriving.

H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:

• EMPOWERED AND THRIVING STAFF – H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.

• EQUITY DRIVEN SERVICES – H3S promotes and provides accessible, equitable and culturally responsive services.

• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT – H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.

Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.

Vision Statement: Individuals, families, and communities are resilient and thriving.

H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:

• EMPOWERED AND THRIVING STAFF – H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.

• EQUITY DRIVEN SERVICES – H3S promotes and provides accessible, equitable and culturally responsive services.

• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT – H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.

Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.

Vision Statement: Individuals, families, and communities are resilient and thriving.

H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:

• EMPOWERED AND THRIVING STAFF – H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.

• EQUITY DRIVEN SERVICES – H3S promotes and provides accessible, equitable and culturally responsive services.

• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT – H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring health families and strong communities in Clackamas County.

Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.

Vision Statement: Individuals, families, and communities are resilient and thriving.

H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:

• EMPOWERED AND THRIVING STAFF – H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.

• EQUITY DRIVEN SERVICES – H3S promotes and provides accessible, equitable and culturally responsive services.

• ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT – H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:[email protected]?subject=Application%20Materials%20Question. Our office hours are Monday – Thursday 7:00 a.m. – 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN’S PREFERENCE

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

Kelly Schaefer, Recruiter

mailto:[email protected]?subject=RECRUITMENT%20QUESTIONS

To apply, visit https://apptrkr.com/4995754

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