Management Analyst (Departmental Promotional Only) Government Job Dept-Controller’s Office Full Time

The Controller’s Office of the County of San Mateo is seeking highly-qualified candidates for the position of Management Analyst in the Property Tax Division.  
 
The Management Analyst will provide professional assistance in a wide variety of complex financial and analytical activities relating to property tax functions which includes completing special projects and managing performance and compliance initiatives.
 
This is a Departmental Promotional Only recruitment and is open only to current employees of the Controller’s Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position.
 
The Property Tax Division
The Property Tax Division of the County Controller’s Office is responsible for computing property tax rates, distributing property taxes to local taxing agencies, and processing roll corrections.   The Division also handles accounting for special districts.
 
The Ideal Candidate will:  

• Possess knowledge of relevant California laws relating to property tax administration, redevelopment, and school finance
• Possess two-to-three years of working experience in County Controller’s property tax administrative functions
• Possess strong analytical and critical thinking skills
• Identify risks for the division and assist with setting goals and objectives to reduce those risks
• Maintain a strong relationship with key partners to aid in property tax administration, including, County Assessor-Clerk-Recorder, Treasurer-Tax Collector, County Counsel, taxing agencies, and the State
• Assist with the design of the property tax system
• Possess the ability to examine processes and identify opportunities to streamline and improve them
• Create a reputation of aptitude, cooperation, and innovation within the organization
• Possess excellent written and verbal communication skills
• Possess the ability to analyze data and draw logical conclusions
• Gather, organize, and present financial and technical data in written and verbal form
• Assist with the preparation and management of the division budget
• Read, analyze, interpret, and report on complex technical resources  

Duties will include, but are not limited to the following:

• Manage the work performed by staff performing former redevelopment agency (RDA) related activities, roll maintenance, excess ERAF, reporting requirements to the State, and special district accounting  
• Work directly with the Countywide Oversight Board of former RDAs as needed, including but not limited to attending board meetings, presenting at board meetings, and working directly with the Chairperson
• Train, motivate, and evaluate assigned staff
• Direct work activities of assigned staff including prioritizing and coordinating work assignments
• Review work of staff for accuracy and work with staff to correct any deficiencies
• Address inquiries from internal and external stakeholders
• Assist with compliance with State laws and regulations
• Ensure proper accounting of property tax transactions  
• Research complex technical property tax related questions or issues and apply knowledge to design and communicate viable solutions
• Monitor, review, and assess implications of changes in laws and regulations
• Ensure staff have prepared and/or updated well-documented desk procedures
• Assist in developing policies, procedures, and work standards
• Attend meetings, conferences, workshops, and training sessions and review publications and related materials to become and remain current on principles, practices, and new developments in assigned work areas
• Conduct special research projects and financial analyses on property tax related matters, produce findings and recommendations, and prepare related reports
• Perform other related duties as assigned

 
NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.  A typical way to qualify is:

• Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field and at least three years professional accounting, financial, or administrative experience in County Controller’s property tax functions  

 
Knowledge of:

• Advanced principles and practices of financial administration and resource planning, including public budgeting and reporting
• Advanced principles of financial forecasting and financial analysis
• Theories, principles, and practices of accounting and auditing and their application to governmental accounting
• Generally accepted accounting principles and/or auditing standards, including those specifically applicable to government agencies
• Basic principles and practices of County-wide operation and its administration and organization
• Advanced principles and practices of management and organizational effectiveness
• Principles of personnel training, supervision, and evaluation
• Relevant automated fiscal/financial information systems, applications, and terminologies 
• Relevant Federal, State, and local laws and regulations applicable to assigned area of responsibility, as well as laws and regulations governing the financial operations of public agencies

Skills/Ability to: 

• Plan, organize, manage, coordinate, and evaluate the functions and staff of the Property Tax Division
• Analyze and evaluate complex accounting, and/or financial problems, records, and reports
• Prepare clear and concise reports
• Analyze, interpret, apply, and explain related laws and regulations
• Establish and maintain effective working relationships   
• Communicate effectively both verbally and in writing
• Coordinate activities with other departments, programs, and/or outside agencies
• Plan, schedule, and manage large scale projects
• Perform complex mathematical and statistical calculations accurately
• Prepare complex and detailed written reports, procedures, and contracts
• Establish and maintain effective work relationships with those contacted in the performance of required duties

Departmental Promotional Only.  This is a Departmental Promotional Only recruitment and is open only to current employees of the Controller’s Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position.
 
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
 
The examination process will consist of an application screening (weight:  Pass/Fail) based on the candidates’ application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight:  100%).  
 
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
 
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County’s website, you may click the “Apply” button. If you are not on the County’s website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
 
Tentative Recruitment Schedule
Final Filing Date: June 3, 2021
Application Screening:  June 7 – 8, 2021
Panel Interview:  June 21, 2021

HR Contact: Chet Overstreet (05 21 2021) (Management Analyst – D181)