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Division of Student Affairs
Job Description
Position Title: Specialist
for Career Success and Professional Development
Department: Office of the Vice President for Student Affairs
FLSA Category: Exempt
Working Relationships:
- Reports to: Manager for Career Success
and Professional Development - Works Closely with: Student Affairs colleagues, faculty, students, employers, and others as
appropriate. - Directly Supervises: Not applicable
Job Summary:
The position is a
full-time, in-person, 12-month, and salaried position responsible for developing and implementing career and professional development
experiences of an approved five-year Title III grant. The position requires occasional evening and weekend hours to support operations and
performs additional responsibilities related to operational and mission-critical needs.
Examples of essential
responsibilities include:
1. Promoting Inclusion, Diversity, Equity,
Accessibility, and Sense of belonging by fostering welcoming environment; participating in and ensuring
staff participation in appropriate training and professional development; ensuring accessibility to services; promoting inclusive excellence
in programming and service delivery; reporting policy, legal, and regulatory violations; etc.).
2. Providing holistic coaching and
mentoring services to individual students and organize and provide events/workshops/services regarding professional skills, career
exploration, career markets and prospects, career and post-baccalaureate education planning, matching skills and aptitudes with careers,
career search skills, resume building, job application/interview/preparation skills, university and other career search/preparation
resources.
3. In collaboration with faculty and students’ academic advisors, coach/advise/mentor students on the benefits and
mechanics of securing and succeeding in high impact work-based educational experiences, particularly internships and externships.
4.
Administering and interpreting career-based assessments as university budget allows.
5. Maintaining strong relationships with
potential employers.
6. Promoting connections, networking and recruiting pipelines through programming and individual assistance.
7. Maintaining and improving systems and services designed to link students with post-graduation careers.
8. Teaching Exploratory
Studies Practicum II course by developing syllabus, delivering instruction, maintaining office hours, completing grades, etc.
9.
Assisting with logistics related to Career, Internship, and Graduate School Fairs.
10. Coordinating and/or assisting with the First
Destination Project for graduating students to identify and report on student post-baccalaureate placements (e.g., collaborating with
colleges to determine data needs; coordinating with Handshake representatives; disseminating to students; collecting and analyzing data;
drafting summary reports; etc.).
11. Assisting with planning and programming related to signature campus events such as Orientation,
Fall Family Weekend, Homecoming, Welcome Week, Commencement, etc.
12. Collecting, analyzing, and reporting participation,
satisfaction, learning, and other outcomes as appropriate.
13. Participating in program and service-delivery evaluation and
assessment activities.
Qualifications:
Minimum Education and Experience
Bachelor’s degree required in business, counseling, education or related field.
Desirable Education and
Experience
1. Master’s degree.
2. Demonstrated experience in working with underrepresented and under-resourced/
disadvantaged individuals preferred.
3. Personal experience overcoming barriers similar to those evidenced in the population to be
served by this Project.
4. Related experiences in a college or university setting.
Required Skills and Abilities:
Skills
1. Communication skills: Excellent written, oral, and interpersonal communication
skills.
2. Self-management skills: ability to manage time effectively, learn and contribute to overall departmental tasks and
goals.
3. Project coordination skills: ability to lead or contribute to planning or organizing projects, programs, services, etc.
4. Conflict resolution skills: ability to use interpersonal skills to develop and maintain positive professional relationships and
resolve conflict in a team environment and with individuals from various diverse backgrounds and experiences.
5. Analytical skills:
ability to analyze information and offer sound recommendations.
6. Computational skills: ability to perform basic mathematical
computations to assist with financial operations and/or data collection, analysis, and reporting.
7. Computer skills: proficiency
with word processing and spreadsheet software, preferably Microsoft Office, Microsoft Teams, Outlook Calendaring, Office 365.
Abilities
1. Ability to adhere to work attendance requirements.
2. Ability to model self-care and
well-being for colleagues and, most importantly, students.
3. Ability to manage emotions, function effectively, and make sound
decisions in stressful and crisis situations.
4. Ability to work on multiple projects, services, activities, and deadlines in a
timely and professional manner in a fast-paced and results-oriented environment.
5. Ability to promote and achieve diversity, equity,
and inclusion of multi-racial/ethnic, low-income, LGBTQ+, veteran, non-traditional, online, disability, first-generation, and others.
6. Ability to be flexible, diplomatic, patient, service-driven, and a self-starter.
7. Ability to work in teams, independently,
and under limited supervision.
8. Ability to make reasoned decisions and judgments on sensitive and confidential issues.
9.
Ability to work evening and weekend hours based on operational need.
10. Ability to comply with university vehicle-use requirements
(some driving may be necessary, including transporting students and staff to approved events).
Desirable Knowledge, Skills,
and Abilities:
1. Preparatory knowledge: coursework, military, or work-based knowledge of career development theory,
effective job search techniques, and labor market trends.
2. Software/database systems: Ability to use software/database systems
related to career services (e.g., Handshake, etc.).
3. Student knowledge: knowledge of generational college students (e.g.,
Millennials, GEN Z) and the ability to design generation- and audience-specific programs, events, and services.
4. Accountability:
experience with applying formative, summative, qualitative, and/or quantitative methodologies to assessing student learning outcomes and/or
evaluating programs and services.
5. Multimedia experience: ability to collaborate on or design brochures, event flyers, and/or
newsletters and develop and manage social media accounts.
6. Reporting experience: experience with program databases or software
programs used to track, monitor, and report services to students.
7. Ability to plan and execute programs and services based on
social justice, cultural responsiveness, anti-racism, and civility.
8. Regulatory knowledge: FERPA.
Examples of
Measures of Success:
1. Participation rates in programs, services, experiences, and opportunities.
2. Retention rates
of students receiving services and participating in experiences.
3. Student satisfaction rates.
4. Graduation rates of
students receiving services and participating in experiences.
5. Placement rates.
6. Revenue generated.
7. Attainment
of Student and Staff Learning Outcomes.
8. Professional development experiences.
Work Environment:
The Division of Student Affairs at Millikin University is devoted to student success from enrollment to commencement. We are dynamic,
agile, and culturally-responsive. We guide, support, and, on occasion, challenge students as they develop, refine, and pursue their
academic, career, and personal endeavors. All staff are responsible for creating a safe, welcoming, diverse, inclusive, respectful, and
caring environment for students, colleagues, and visitors. We seek skilled and diverse colleagues who are student-focused, flexible,
self-motivated, and will embrace and respect who we are and what we do. We also seek colleagues committed to moving the Division
forward towards prominence and influence on campus, nationally, and within the Student Affairs profession.
Before applying, we
encourage interested individuals to spend time learning more about who we are, our values, and what we do: https://www.millikin.edu/about/administration/student-affairs.
Manual Dexterity: Dexterity to
operate a keyboard
Physical Effort: Occasionally sitting at a desk or table; occasional lifting 25 lbs. or less;
intermittently sitting/standing; hearing and visual acuity within normal range; ability to stoop, kneel, and crouch occasionally; high
degree of mobility required.
Working Conditions: Typical working conditions found in most administrative work areas;
alternative or flexible work schedules.
Hazards: None
Qualified applicants should submit a cover letter that
addresses required and desired qualifications, knowledge, skills, and abilities, resume with starting and ending month and year for each
job,, and contact information of three professional references (at least one should be superviosry) to millikin.edu/employment. Review of
applications will begin immediately and continue until the position is filled. The screening process may also include a self-assessment of
required and desired skills, abilities, knowledge, and experiences.Employment and first day of work is contingent upon successful completion
of a background check. Millikin University is an equal opportunity employer. Candidates from traditionally underrepresented groups in this
field are encouraged to apply. Beyond meeting fully its legal obligations for non-discrimination, Millikin University is committed to
building a diverse and inclusive community where members from all backgrounds can live, learn, and thrive. Millikin offers a competitive
salary and full benefit package, including eligibility for tuition waiver.
