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Full Job Description
About the Organization
Do you want to use your experience to do more than earn a paycheck?
Do you ever wish you could make a greater impact on the local and global community with your skills?
Do you want to develop your talents and join our community of trusted advisors, who contribute to the world around us?
Missionwell provides full-service HR, virtual accounting, finance, and administrative support services strictly to non-profits. We work primarily with public charities, private schools, including religious schools, and churches/religious organizations.
Our approach is to partner with our clients, bringing outstanding breadth and depth of expertise to allow them to focus on their mission. Together, we help make the world a better place!
Missionwell is looking for candidates who want to join an organization making immediate and long-lasting impacts in our community, and who are dedicated to touching the lives of those around us. We have five core values we live out every day:
Purpose – We and our business partners actively strive to make the world a better place
People – We value our employees as complete people and are committed to teamwork and growth
Partnerships – We invest in relationships with our business partners and go the extra mile to help them fulfill their mission
Principles – Our relationships are founded on trust, integrity, transparency, and responsiveness
Process – We are resourceful, and leverage technology for efficiency
About the Position
The Human Resources Coordinator will be a member of the HR team that will assist in all functions of HR for Missionwell and its business partners including, but not limited to: payroll, recruiting, benefits administration, performance management, job descriptions, leave administration, policy application, compensation benchmarking, and compliance. You will live out our Partnership value through payroll processing and providing accurate and timely communication with our clients (“business partners”). You will embody our Process value by determining the most efficient way to manage our business partners’ payroll and HRIS data. The Human Resources Coordinator resolves all payroll-related problems and is forward-thinking about solutions to HR complexities facing Missionwell and our business partners.
This is a part-time, hourly position starting at 20-30 hours per week with the potential to transition to a full-time position. The position is fully remote with a laptop and internet allowance provided. Candidates must reside in one of the following states: CA, NV, AZ, CO, IL, TN, or NC. (Employment outside of these states will not be considered). Working hours must be during Missionwell’s hours of operations, 8:00am –5:00am PST.
Primary Responsibilities
Process bi-weekly and semi-monthly payrolls with efficiency and accuracy.
Manage workflow to ensure all payroll updates are processed accurately and timely, including new hires, terminations, pay rates and ministerial housing allowances, out-of-state moves, and any other demographic changes for an employee.
Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Maintain accurate accruals of benefits using HRIS software.
Troubleshoot issues with HRIS and payroll software providers.
Run reports from ADP and other HRIS to meet the needs of the accountants.
Maintain a compliant understanding of HR administration including I-9 employer responsibilities, illegal interview questions, payroll calculations, and overtime rules.
Complete employee onboarding paperwork and benefits enrollments.
Assist in the recruitment of new employees for Missionwell and our business partners; including preparing job descriptions, posting jobs to paid and unpaid advertising sites, reviewing applications, conducting initial interviews, providing relevant candidate feedback, scheduling future appointments, and managing candidate correspondence.
Facilitates audits by providing records and documentation to auditors.
Provide administrative support to the human resources team by creating documentation of HR cases, proofreading work agreements and documentation, creating and updating procedural documentation, and assisting with the organization of the team’s work.
Maintain excellent communication with the team and business partners.
Assist with planning and execution of special events such as benefits enrollment, performance reviews, meetings, employee recognition events, holiday parties, and retirement celebrations.
All Missionwell Employees are required to:
Maintain accurate project action items with status updates in Missionwell’s project management tools and maintain accurate timekeeping.
Keep informed of organizational announcements, activities, and changes via regular reading of Missionwell’s communication tools and attendance at staff meetings.
Maintain a professional development plan for yourself and present this to your supervisor for regular, quarterly review and support.
Maintain a strict level of confidentiality in all aspects of the job.
Attend and participate in staff and team meetings as requested.
Fulfill other duties and responsibilities as requested or as assigned.
Qualifications
Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
ADP Workforce Now experience is required; familiarity with Paycom, Paylocity, Summit, and/or Gusto is a plus.
Excellent organizational skills, attention to detail, and accuracy of work.
Work well under time pressure with excellent decision-making, problem-solving, time management, and analytical skills.
Excellent math skills and a friendly, easy relationship with spreadsheets and formulas.
Proficient with email and MS Office, and a capacity to learn other programs as needed.
Ability to effectively communicate verbally and via email with clarity and an attitude of grace and respect.
Ability to handle problems in a positive manner, finding effective solutions and/or knowing where to seek assistance.
Punctuality and dependability.
Ability to work independently in an efficient and effective manner.
A familiarity with or a willingness to learn about nonprofit payroll and an understanding of religious organizations and nonprofits will give the candidate an advantage in servicing the clients.
Working Conditions and Physical Requirements
The following abilities are required for the position:
Work at a desk in an office or home-office setting; Sit at an office desk for extended periods of time.
Work for extended periods of time at a computer, requiring the ability to send and receive information with necessary optical, auditory, and manual dexterity.
Use a keyboard and mouse to enter, retrieve or transfer words or data information and/or move from screen to screen on the computer to view information.
Strong written and verbal communication and interpersonal skills; comprehend and speak English.
Display the reading skills necessary to proofread written material.
Perform basic mathematical calculations.
This is a part-time, hourly position starting at 20-30 hours per week with the potential to transition to a full-time position. The position is fully remote with a laptop and internet allowance provided. Candidates must reside in one of the following states: CA, NV, AZ, CO, IL, TN, or NC. (Employment outside of these states will not be considered). Working hours must be during Missionwell’s hours of operations, 8:00am –5:00am PST.
Please visit our website www.missionwell.com to learn more about us.
