MIT Hiring for Administrative Assistant 3 Job at Cambridge, MA Full Time

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

ADMINISTRATIVE ASSISTANT 3, Computer Science and Artificial Intelligence Laboratory (CSAIL) to work within the FutureTech Group to perform and anticipate a broad range of administrative activities and special projects for this research group and its leadership; responsible for supporting FutureTech in its operations, events, communications and marketing, course offerings and initiatives associated with running the group; provides calendar management, schedules meetings, creates and designs marketing materials and presentations, assists with organizing logistics for events and research initiatives, handling invoices and travel expense reimbursements, updating Salesforce database and building and testing of on-line courses.

Full job description available here.

Job Requirements

REQUIRED: high school diploma or its equivalent and 5 years administrative, office, or related experience, including event planning; exceptional organizational, time management, project management and writing skills; excellent communication and interpersonal skills including the ability to positively interact across all levels of the Institution as well with external clients and stakeholders; professionalism and excellent customer service skills, good judgment, tact, and discretion, particularly when handling sensitive and confidential information; self-motivation, bias for action, and the ability to remain calm under pressure; advanced computer skills including Microsoft Word, Excel, Power Point; must be able to work independently and function effectively as a member of a team; ability to attend evening and/or weekend meetings and events up to 10% time, when necessary and transport (marketing materials and computer equipment) weighing up to 25 pounds to various events. PREFERRED: bachelor’s degree, familiarity with MIT guidelines, administrative and expense reporting systems, and proofreading and editing experience. Job #21282-6